Top 1 Executive assistant Jobs in Magnolia De

Administrative Assistant - Office of President
Delaware State University —Dover, DE
- Mid-level
- Office
- University
6d

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Administrative Assistant - Office of President

Delaware State University -
Dover, DE

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Job Details

6 days ago

Qualifications

Stakeholder engagement
Confidential information handling
Spreadsheets
In-person customer service
Executive administrative support
Productivity software
Grammar Experience
Excel data analysis

Full Job Description

General Description of the Position

Provide administrative support to the Special Assistant to the President. The Administrative Assistant will provide smooth, efficient daily support for the Office of the President. This role requires professionalism, absolute discretion
and confidentiality, and the ability to effectively engage with faculty, staff, students, and external stakeholders.

Essential Functions & Required Knowledge, Skills and Abilities

The following are the functions essential to performing this job:

Provide professional verbal and written communication with internal and external constituents
Manage calendars, schedule appointments, and coordinate meetings
Arrange travel as needed
Respond to inquiries via phone, email, and in person
Process incoming correspondence and route appropriately
Maintain organized electronic and paper filing systems
Develop tracking systems and conduct follow-ups to ensure timely resolution of matters
Prepare reports (monthly, quarterly, annual) and routine correspondence
Process invoices, requisitions, purchase orders, and manage office supplies
Collect and analyze data as assigned
Support University events and initiatives
Assist in improving office procedures
Perform other related duties as assigned

Required Knowledge, Skills, and Abilities
The individual in this job must possess these skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation using some other combination of skills and abilities:

Must exhibit excellent customer service and interpersonal skills
Knowledge of executive office protocols and general office procedures
Must possess strong multitasking, organizational, and communication skills – both verbal and written
Knowledge of grammar, punctuation, spelling, and composition
Intermediate to advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint; Access preferred)

Ability to interpret and apply policies and procedures
High attention to detail and ability to work effectively under pressure
Ability to maintain confidentiality and exercise sound judgment

Qualification Standards

Education, training, and/or experience equivalent to a Bachelor’s degree. Associate or Bachelor’s degree in Business Administration or related subject a plus.
A minimum of 3 years previous work experience supporting C-suite level executives
One or more years of successful experience in managing, analyzing, and reporting using Microsoft Excel, Microsoft Word, Access, and PowerPoint. One or more years of successful experience in Delaware state accounting system (DFMS) and/or Banner Software a plus.

Performance Standards & EEO Statement

The criteria for evaluation in this position include, but are not limited to, the following:

Demonstrate knowledge of the DSU Fundamentals.
Completion and quality of work according to established guidelines and timelines.
Reliable attendance, punctuality, and work results.

EEO Statement

Delaware State University is an Equal Opportunity Employer. The University does not discriminate on the basis of gender, race, religion, age, national origin, color, marital status, sexual orientation, citizenship or disability, veteran or military status, gender identity or genetic information. Auxiliary aids and services are available upon request to individuals with disabilities. The University is committed to the policy of equal employment opportunity in recruitment, hiring, career advancement, and all other employment practices.

Equal opportunity employer/program'' and “auxiliary aids and services are available upon request to individuals with disabilities''.

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Administrative Assistant - Office of President

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