Top 249 Administrative support assistant Jobs in Maine

Executive Assistant
CVS Health —Maine
- $22.59 - $58.85 an hour
- Overtime
- Remote
- Microsoft Outlook
- 5 years
- Mid-level
- Health insurance
- Dental insurance
14d
Administrative Assistant
RSU 21 —Kennebunk, ME
- $25.72 - $32.10 an hour
- Full-time
- Google Workspace
- Office
- High school diploma or GED
9d
School-Year Administrative Assistant - Biddeford Middle School
Biddeford and Dayton Schools & Southern Maine Administrative Collaborative —Biddeford, ME
- $22.52 - $32.65 an hour
- Microsoft Excel
- Office
- High school diploma or GED
4d
Administrative Assistant I (School Year)
Portland Public Schools, Maine —Portland, ME
- $22.04 - $29.05 an hour
- Full-time
- Office
- Fingerprint clearance
- 1 year
Office Manager, Academic Affairs
University of New England —Biddeford, ME
- $53,000 - $56,000 a year
- Online Application
- Writing skills
- Research
- Office
- Health insurance
- Dental insurance
Administrative Assistant - Maine Street Solutions
Verrill —Augusta, ME
- $28 - $32 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Administrative experience
Executive Assistant
InterMed, P.A. —South Portland, ME
- $29.62 - $42.95 an hour
- Microsoft Word
- 5 years
- Medical office experience
Quick Apply
Administrator II - Category Assistant
Hannaford —Scarborough, ME
- $20.43 - $30.63 an hour
- Full-time
- Hybrid work
- Merchandising
- Office
- Administrative experience
9d
Administrative Specialist - Planning
General Dynamics - Bath Iron Works —Bath, ME
- $52,800 - $84,200 a year
- Microsoft Access
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
8d
Administrative Assistant And Grant Coordinator
Cumberland County Government —Portland, ME
- $24.05 - $29.32 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- Tuition reimbursement
2d
Project Assistant
University of New England —Biddeford, ME
- Part-time
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
2d
Service Department Administrative Assistant
Eastern Fire —Auburn, ME
- $25 - $30 an hour
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Clinical Administrative Assistant
KidsPeace New England —Ellsworth, ME
- $20 an hour
- Full-time
- Background check
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Litigation Secretary
Fisher & Phillips LLP —Portland, ME
- $29.44 - $46.15 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Computer literacy
- Profit sharing
- Paid holidays
11d
Office Administrator
APX Net, Inc —Berwick, ME
- $44,000 - $48,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator
Eastern Maine Development Corporation —Bangor, ME
- $44,000 - $47,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
7d
Administrative Coordinator and Office Manager
Blue Marble Geographics —Brunswick, ME
- $45,000 - $55,000 a year
- Full-time
- Google Workspace
- Computer literacy
- Mid-level
- Health savings account
- Health insurance
Quick Apply
4d
Administrative Assistant
Jackson & MacNichol —South Portland, ME
- $22 an hour
- Full-time
- Data entry
- In-person
- Entry level
- Health savings account
- Health insurance
Quick Apply
Office Manager
Day's Jewelers —Augusta, ME
- $55,000 - $72,000 a year
- 8 hour shift
- Mid-level
- Administrative experience
- High school diploma or GED
- Paid holidays
- Paid time off
Quick Apply
11d
Agency Assistant
Chalmers Insurance Group —Gorham, ME
- $17 - $20 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Office
- Health savings account
- Health insurance
Quick Apply

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Executive Assistant

CVS Health -
Maine

Apply Now

Job Details

Full-time
$22.59 - $58.85 an hour
14 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Microsoft Outlook
Spreadsheets
Executive administrative support
Presentation preparation

Full Job Description

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time.

Position Profile:

This is an exciting opportunity to provide executive administrative support to the VP of Specialty, Platform and Digital Solutions. The ideal candidate will be a motivated, self-starter with exemplary planning and time management skills as well as the ability to work with limited direction and supervision. The selected candidate will be instrumental in management of a complex calendar, tracking key deliverables and leading the coordination of travel and expenses. This candidate must have superior written and verbal communication skills and an ability to interact with professionals at all levels of the organization while maintaining confidentiality and exercising discretion. They must be highly proficient with Microsoft Office programs including Outlook, Word, Excel, and have advanced knowledge of PowerPoint. The ideal candidate will have the ability to be flexible with their schedule, accommodating additional overtime hours as necessary to meet business demands.

Primary Job Responsibilities:

Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars

Arrange and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly, demonstrate flexibility and manages the high volume of communications of phone and email

Arrange travel and all accommodations including comprehensive and detailed itineraries • Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner

Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust, and support with senior leaders

Responsible for executing complex meeting/event preparation, including (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink

Coordinate on-boarding and off-boarding of executive-level leaders, including hardware installation request/repair, space planning, etc

Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.

Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools

Create and edit presentations, agendas, spreadsheets, communications, databases, and reports

Prioritize and track deliverables, manage project timelines, deadlines, and requests

Participate in meetings, take notes, and disseminate information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence

Manage special projects as designated and assist other department members as necessary

Perform other duties as assigned and assist with special projects as needed

Ability to travel, as needed, up to 10% of the time to be onsite and available to leaders

Required Qualifications:

5+ years administrative experience supporting senior leadership

Preferred Qualifications:

Experience with Microsoft Office tools such as Word, Excel, Outlook, and PowerPoint

Previous experience maintaining executive's phone, calendar, work, and travel schedules using Microsoft Outlook

Experience with Concur Travel & Expenses tool
Strong interpersonal skills, including a professional phone manner and in-person presence

Ability to work with and maintain confidential information.

Experience taking detailed notes and extracting action items.

Ability to understand priorities and adjust meetings and content appropriately

Ability to work independently

Education:

Bachelor's degree or equivalent experience

Anticipated Weekly Hours

Time Type

Full time

Pay Range

The typical pay range for this role is:

$22.59 - $58.85

This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.

Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.

Great benefits for great people

We take pride in offering a comprehensive and competitive mix of pay and benefits that reflects our commitment to our colleagues and their families.

This full‑time position is eligible for a comprehensive benefits package designed to support the physical, emotional, and financial well‑being of colleagues and their families. The benefits for this position include medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources, based on eligibility.

Additional details about available benefits are provided during the application process and on Benefits Moments.

We anticipate the application window for this opening will close on: 08/31/2026

Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.

Apply Now

Refine Your Search

administrative support assistant jobs in maine

Executive Assistant

Administrative Assistant

School-Year Administrative Assistant - Biddeford Middle School

Administrative Assistant I (School Year)

Office Manager, Academic Affairs

Administrative Assistant - Maine Street Solutions

Executive Assistant

Administrator II - Category Assistant

Administrative Specialist - Planning

Administrative Assistant And Grant Coordinator

Project Assistant

Service Department Administrative Assistant

Clinical Administrative Assistant

Litigation Secretary

Office Administrator

Administrative Coordinator

Administrative Coordinator and Office Manager

Administrative Assistant

Office Manager

Agency Assistant

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