Top 39 Data entry specialist Jobs in Maine

Administrative Specialist
We Thrive LLC —Lewiston, ME
- $33,000 - $40,000 a year
- Full-time
- CPR Certification
- Microsoft Outlook
- Inventory management
- 401(k)
- Paid time off
Quick Apply
Creative Marketing Specialist
Pine State Beverage —Gardiner, ME
- Full-time
- Office
- Data entry
- Trade school
- Paid holidays
- Health insurance
Quick Apply
3d
Customer Service Specialist (CSR)
Gammon's Heating & cooling —Saco, ME
- $15.00 - $20.50 an hour
- Full-time
- Customer service
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
Data Entry Specialist
UNITY ENVIRONMENTAL UNIVERSITY —New Gloucester, ME
- $23 an hour
- Extended hours
- Word processing
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
Inventory / Materials Specialist I
WCL Group —Bangor, ME
- $28 - $34 an hour
- Full-time
- Pass drug screening
- Forklift
- High school diploma or GED
Pricing and Billing Specialist
IDEXX —Westbrook, ME
- From $26 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- Analysis skills
- Health insurance
- Dental insurance
Office Specialist I - Augusta
State of Maine —Augusta, ME
- $18.76 - $27.03 an hour
- Online Application
- Inventory management
- Research
- Office
- Paid parental leave
- Paid holidays
6d
Tax Office Customer Service Specialist
Town of Old Orchard Beach —Old Orchard Beach, ME
- From $26.17 an hour
- Full-time
- Background check
- Microsoft Excel
- Customer service
- Health insurance
- Dental insurance
Quick Apply
9d
Store Scanning Specialist
RDSolutions —Portland, ME
- Part-time
- 18 years or older
- Clean driving record
- No experience needed
- Mileage reimbursement
- 401(k) matching
Special Services Student Data Specialist / Administrative Assistant
Mount Desert Island Regional School System, AOS 91 —Bar Harbor, ME
- $23.93 - $29.17 an hour
- Full-time
- Working with individuals with developmental disabilities
- Bachelor of Science
- Office
- Health insurance
- Paid time off
Quick Apply
4d
Field Collection Specialist
RDSolutions —Portland, ME
- Part-time
- 18 years or older
- Clean driving record
- No experience needed
- Mileage reimbursement
- 401(k) matching
Administrative Office Specialist
Casella Waste Systems, Inc. —Fairfield, ME
- $20 - $22 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Office
Quick Apply
Technical Support Specialist
S. J. Rollins Technologies —Bangor, ME
- Mentoring
- Data entry
- Communication skills
- Profit sharing
- Health insurance
Administrative Support Specialist
Staffing Solutions Organization LLC —Augusta, ME
- $23.32 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
911 Telecommunications Specialist 2026
City of Saco —Saco, ME
- Full-time
- Mid-level
- Data entry
Quick Apply
Payroll Specialist
Sweetser —Saco, ME
- $22.59 - $27.00 an hour
- Full-time
- Microsoft Outlook
- Word processing
- Writing skills
Quick Apply
Payroll, Benefits, and Gifts Processing Specialist
Boys & Girls Clubs of Southern Maine —Portland, ME
- Part-time
- Research
- Mid-level
- 3 years
- Dental insurance
- 401(k)
Quick Apply
Contract Specialist
ACT1 Federal —Kittery, ME
- $68,000 - $85,000 a year
- Full-time
- Bachelor's degree
- Travel
- Data entry
- Health savings account
- AD&D insurance
12d
Intentional Peer Support Specialist- Sebasticook Valley Hospital
Sweetser —Pittsfield, ME
- $20 - $21 an hour
- Full-time
- Hospital
- Computer literacy
- High school diploma or GED
Quick Apply
Accounts Payable Specialist
Trombley Industries, Inc. —Limestone, ME
- $18 - $21 an hour
- Full-time
- Mid-level
- Continuous improvement
- Data entry
- Health insurance
- 401(k)
Quick Apply
11d

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Administrative Specialist

We Thrive LLC
Lewiston, ME

Quick Apply

Job Details

Full-time
$33,000 - $40,000 a year

Benefits

401(k)
Paid time off

Qualifications

Computer operation
CPR Certification
Microsoft Outlook
Microsoft Office Specialist
Computer literacy
Spreadsheets
Writing skills
Basic math
Google Forms
English
Administrative experience
High school diploma or GED
Managing clients in a customer support role
Direct support
Recruiting
Organizational skills
Clerical experience
Staffing management
Time management
Office experience

Full Job Description

Job Overview

We Thrive LLC is actively seeking a reliable, self-driven, organized and detail-oriented Administrative Specialist to support daily office and agency operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys being the first point of contact for clients and visitors, ensuring a seamless customer service experience by managing the front desk operations, coordinating appointments, and facilitating communication between clients, providers and management. Someone who is has positive attitude to life, compassionate. A previous healthcare and customer service experience is preferred.

Responsibilities

Greet patients warmly and manage front desk operations efficiently.
Manage front desk duties such as responding to phone and email, handle inquiries and queries efficiently using excellent communication skills.
Prepare and extend job offers; manage background checks and pre-employment requirements
Partner with hiring managers to identify staffing needs and manage full-cycle recruitment
Coordinate and facilitate new-hire onboarding and orientation for employees
Perform data entry, maintain accurate filing systems, and organize documents
Maintain accurate recruitment and onboarding records and metrics
Ensure compliance with federal, state, and local employment laws and company policies
Maintain compliant personnel files and I-9 documentation
Provide customer service support by addressing client questions promptly and professionally, ensuring a positive experience.
Handle clerical tasks including managing correspondence, maintaining equipment, and tracking office supplies inventory.
Order all office supplies, sort and distribute all mail, and maintain office common areas daily.
Assists in writing, editing and designing policy, training and communications materials on various topics for the agency
Assist with the planning of company events.
Handles confidential information with the utmost judgment and discretion
Make copy of documents and posters as needed.
Perform other related duties as assigned

Requirements:

Associates or Bachelor’s Degree required
Exceptional writing skills
Office experience or administrative experience demonstrating strong organizational skills, attention to detail, time management, abilities to prioritize tasks efficiently.
Proficiency in Microsoft Office, Outlook, Google, Excel, and Forms
Excellent computer literacy with the ability to learn new software quickly.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: 40 per week

Work Location: Lewiston, ME, In person

Experience:

Minimum 1 year of front desk or receptionist experience
Minimum 1 year of customer service experience
1+ years recruiting experience required
1+ years in an HR Support or administrative role required
Experience collaborating with cross functional teams in order to develop related solutions or policies
Experience in a healthcare environment preferred
Vaccination records for Hepatitis B, Varicella, and MMR

Benefits:

Paid time off
401(k)
Paid time off

Essential job Requirements:

Ability to read, write and communicate proficiently in the English Language
Ability to stand/sit/walk/lift/carry/push/pull 50lbs
Performing sedentary work
Performing multiple tasks
Operating standard office equipment
Ability to do stand and perform different range of motion tasks for an extended periods of time
Concentrating for long periods of time
Applying common sense to deal with problems involving standardized situations
Reading, writing and comprehending instructions
Adding, subtracting, multiplying and dividing
Vaccination records for Hepatitis B, Varicella, and MMR

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes.

Equal Employment Opportunity

We Thrive is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other protected status in accordance with applicable federal, state, and local laws.

Pay: $33,000.00 - $40,000.00 per year

Benefits:

Paid time off

Work Location: In person

Quick Apply

Refine Your Search

data entry specialist jobs in maine

Administrative Specialist

Creative Marketing Specialist

Customer Service Specialist (CSR)

Data Entry Specialist

Inventory / Materials Specialist I

Pricing and Billing Specialist

Office Specialist I - Augusta

Tax Office Customer Service Specialist

Store Scanning Specialist

Special Services Student Data Specialist / Administrative Assistant

Field Collection Specialist

Administrative Office Specialist

Technical Support Specialist

Administrative Support Specialist

911 Telecommunications Specialist 2026

Payroll Specialist

Payroll, Benefits, and Gifts Processing Specialist

Contract Specialist

Intentional Peer Support Specialist- Sebasticook Valley Hospital

Accounts Payable Specialist

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