Top 8 Administrative support specialist Jobs in Manchester, Me

Administrative Support Specialist
Staffing Solutions Organization LLC —Augusta, ME
- $27 an hour
- Full-time
- Hybrid work
- Microsoft Access
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Administrative Operations Specialist – Tax Related Work
Manpower Group North America —Augusta, ME
- $25 an hour
- Urgently hiring
- Background check
- Writing skills
- Office
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Office Specialist I / Bureau of Motor Vehicles
State of Maine —Augusta, ME
- $18.76 - $27.03 an hour
- Online Application
- Writing skills
- Research
- Office
- Paid holidays
- Health insurance
13d
Office Specialist II Supervisor - Augusta
State of Maine —Augusta, ME
- $51,459.20 - $74,006.41 a year
- Online Application
- Mid-level
- Office
- Recruiting
- Paid parental leave
- Paid holidays
1d
Office Specialist I - Augusta - Anticipated Vacancy
State of Maine —Augusta, ME
- $18.76 - $27.03 an hour
- Online Application
- CDL B
- Research
- Office
- Paid parental leave
- Paid holidays
1d
Administrative Office Specialist
Casella Waste Systems, Inc. —Fairfield, ME
- $20 - $22 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Office
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Elections Specialist / Corporations, Elections & Commissions
State of Maine —Augusta, ME
- $18.76 - $27.03 an hour
- Overtime
- Microsoft Access
- Mid-level
- Office
- Paid parental leave
- Paid holidays
3d
Medical Front Office - Patient Service Specialist
Saco Bay PT —Auburn, ME
- $18 - $20 an hour
- Full-time
- Physical & Rehabilitation Medicine
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance

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Administrative Operations Specialist – Tax Related Work
Manpower Group North America —Augusta, ME
If you enjoy administrative work, customer service, and working with detailed documentation, this role offers a unique opportunity to support important tax-…
$25 an hour
Quick Apply
Office Specialist I - Augusta - Anticipated Vacancy
State of Maine —Augusta, ME
This position will provide administrative support to the Compliance and Licensing divisions, including data entry for complaints and inspections, tracking…
$18.76 - $27.03 an hour
1d

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Answers and directs phone calls and walk-in inquiries to the appropriate personnel or department. Greets visitors, responding to inquires or problems and…
Administrative Specialist
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Associate’s degree or significant college coursework in business management, human resources, accounting, or a related field. Sort and distribute incoming mail.

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Administrative Support Specialist

Staffing Solutions Organization LLC -
Augusta, ME

Quick Apply

Job Details

Full-time
$27 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
Flexible spending account
Paid time off
Vision insurance
401(k) matching

Qualifications

Data integrity assurance
Confidential information handling
Microsoft Outlook
Spreadsheets
Data accuracy checks
Technical Proficiency

Full Job Description

Staffing Solutions Organization LLC (SSO), an affiliate of Public Consulting Group LLC (PCG), is focused on delighting clients with world-class managed staffing and talent consulting services. SSO is committed to a diverse workforce, which is a reflection of our clients and the people they serve.

Administrative Support Specialist – Licensing & Certification Unit
Location: Hybrid (Partially Remote Available)
Employment Type: Full-Time

Pay Rate: $27.00 per hour
Position Overview
The Licensing & Certification Unit is seeking a highly organized and detail-oriented Administrative Support Specialist to provide critical administrative and clerical support for licensing operations. This role is responsible for processing applications, maintaining records, supporting providers throughout the licensing process, and ensuring licensing activities are completed accurately and efficiently.
The ideal candidate will possess strong organizational skills, excellent customer service abilities, and experience managing multiple priorities in a fast-paced environment. This position offers a hybrid work arrangement with remote flexibility based on business needs.

Key Responsibilities
Licensing & Administrative Support

Process licensing applications, forms, and supporting documentation.
Perform accurate data entry, scanning, indexing, filing, photocopying, and records management activities.
Generate, prepare, and distribute correspondence in a timely and professional manner.
Maintain organized electronic and physical records in accordance with established procedures.
Monitor workflows and track application status to ensure timely processing.

Customer Service & Provider Support

Respond to phone calls, emails, and inquiries regarding licensing requirements and application procedures.
Provide technical assistance and guidance to providers navigating the licensing process.
Communicate effectively with internal teams, external stakeholders, and licensing applicants.

Operations Support

Process incoming mail, faxes, and other documentation efficiently and accurately.
Assist with report generation and data management using state software systems.
Provide administrative support to Division Operations as needed.
Support team operations during staff absences and periods of increased workload.

Required Knowledge, Skills, and Abilities

Strong proficiency with Microsoft Office Suite, including:
Microsoft Excel
Microsoft Word
Microsoft Access
Outlook
Excellent organizational and time-management skills.
Strong attention to detail with the ability to identify errors and maintain data accuracy.
Ability to learn new software systems and business processes quickly.
Excellent written and verbal communication skills.
Strong customer service and interpersonal skills.
Ability to prioritize multiple assignments and meet deadlines.
Proven problem-solving and critical-thinking abilities.
Ability to work independently while contributing effectively within a team environment.
Sound judgment and decision-making skills.
Ability to handle confidential and sensitive information with discretion.
Commitment to learning and applying licensing rules, regulations, policies, and procedures.

Minimum Qualifications
One of the following combinations of education and experience is required:

High School Diploma or equivalent and five (5) years of relevant administrative, clerical, customer service, or office support experience; or
Associate Degree in a related field and one (1) to three (3) years of relevant experience; or
An equivalent combination of education and professional experience totaling five (5) years.

Preferred Qualifications

Experience supporting licensing, certification, regulatory, compliance, or administrative programs.
Experience working with document management systems, databases, or electronic records systems.
Experience in government, healthcare, regulatory, or public-sector environments.
Strong data entry and records management experience.

Benefits (Through SSO)

SSO offers a competitive benefits package, including:

Medical, dental, and vision insurance
401(k) with discretionary employer match
Paid time off and paid holidays
Flexible spending accounts (FSA)
Additional employee perks

Keywords
Administrative Support, Administrative Assistant, Licensing Specialist, Licensing Coordinator, Certification Specialist, Office Administrator, Data Entry, Records Management, Customer Service, Regulatory Compliance, Document Processing, Office Support, Administrative Coordinator, Microsoft Office, Hybrid Position, Records Specialist, Program Support, Operations Support.

Compensation for roles at Staffing Solutions Organization LLC (SSO) varies depending on a wide array of factors including, but not limited to, the specific office location, role, skill set, and level of experience. As required by applicable law, SSO provides a reasonable range of compensation for this role. In addition, SSO provides a range of benefits for this role.

Applicants must be authorized to work in the U.S. This position is not eligible for work authorization sponsorship (including H-1B sponsorship) by SSO and under the federal laws relating to the F-1 STEM EAD program, this position is not eligible to support a STEM EAD extension application.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, marital status, age, national origin, protected veteran status, or disability. Staffing Solutions Organization LLC is an E-Verify participant.

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administrative support specialist jobs in manchester, me

Administrative Support Specialist

Administrative Operations Specialist – Tax Related Work

Office Specialist I / Bureau of Motor Vehicles

Office Specialist II Supervisor - Augusta

Office Specialist I - Augusta - Anticipated Vacancy

Administrative Office Specialist

Elections Specialist / Corporations, Elections & Commissions

Medical Front Office - Patient Service Specialist

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