Accountant II
The Accountant II supports the daily accounting and financial operations of Habitat for Humanity Yuba/Sutter (HFHYS), with primary responsibility for accounts payable, bill entry and payment, financial recordkeeping, document management, and reconciliation of multiple organizational accounts. This position performs detailed accounting functions within QuickBooks Online Pro, including entering and processing bills, scanning and maintaining supporting documentation, processing approved payments, and reconciling financial accounts. The Accountant II must have previous accounting experience and demonstrated proficiency with QuickBooks Online Pro. The position requires a high degree of accuracy, organization, confidentiality, and the ability to independently manage recurring accounting responsibilities and deadlines. This position provides an opportunity for professional growth and advancement as accounting knowledge, responsibilities, and organizational needs develop.Reports to:
Chief Financial Officer (CFO)
Department:
Administration / Accounting
Status:
Full-Time, Non-Exempt
Location:
202 D Street, Marysville, CA 95901
Responsibilities:
· Receive and review vendor invoices and bills for accuracy, completeness, appropriate authorization, and supporting documentation.
· Enter bills and expenditures accurately and timely into QuickBooks Online Pro.
· Verify appropriate vendor, account, class, department, and other applicable accounting information prior to processing.
· Monitor outstanding bills and payment due dates to support timely payment of organizational obligations.
· Prepare bills for payment in accordance with established HFHYS review and approval procedures and process approved bill payments.
· Maintain accurate records of outstanding and completed payments and communicate with vendors and internal departments regarding missing invoices, payment questions, discrepancies, or supporting documentation.
· Scan invoices, receipts, payment documentation, and other accounting records into the appropriate electronic system and attach supporting documentation to applicable QuickBooks Online Pro transactions when appropriate.
· Ensure scanned records are complete, legible, accurately named, and filed in the appropriate electronic or physical location in accordance with HFHYS record-retention procedures.
· Prepare cash and check deposits, ensuring funds are accurately documented and reconciled to supporting records.
· Transport and deliver organizational cash and check deposits to the designated banking institution in accordance with HFHYS financial controls and deposit procedures.
· Maintain appropriate documentation for deposits and promptly report any discrepancies to the CFO.
· Perform regular reconciliation of multiple organizational accounts, including bank, operating, and other assigned financial accounts, against statements and QuickBooks Online Pro records.
· Research outstanding transactions, duplicate entries, missing documentation, incorrect coding, and other reconciliation discrepancies and work with the CFO and appropriate staff to resolve identified issues.
· Maintain complete reconciliation documentation and supporting schedules for CFO review and assist with month-end and year-end reconciliation and closing activities as assigned.
· Generate accounting and financial reports from QuickBooks Online Pro as requested.
· Assist with financial schedules, account documentation, and supporting records required for the organization’s annual audit.
· Follow established internal controls, approval procedures, and accounting practices and maintain confidentiality of banking, financial, employee, vendor, and organizational information.
· Assist with other accounting and Finance Department responsibilities as assigned.
Requirements:
· Previous professional accounting, bookkeeping, accounts payable, or related financial experience is required.
· Previous hands-on experience with QuickBooks Online Pro is required.
· Valid California Driver’s License and an acceptable driving record are required due to periodic travel to the bank for organizational deposits.
· Ability to safely and responsibly transport organizational cash, checks, and related deposit documentation.
· Demonstrated experience with bill entry, accounts payable processing, payment preparation, and account reconciliation.
· Associate degree in Accounting, Finance, Business Administration, or a related field preferred; relevant accounting experience may be considered in place of formal education.
· Experience working with multiple bank or organizational accounts is preferred.
· Nonprofit accounting experience is preferred but not required.
· Strong understanding of accounting and bookkeeping principles with a high level of accuracy and attention to detail.
· Strong account reconciliation and problem-solving skills, including the ability to identify and research financial discrepancies.
· Proficiency with QuickBooks Online Pro and Microsoft Office applications, particularly Excel and Outlook.
· Ability to manage multiple accounts, recurring deadlines, and competing priorities.
· Ability to work independently while appropriately communicating questions, discrepancies, and concerns to the CFO.
· Strong written and verbal communication skills and the ability to maintain strict confidentiality.
· Demonstrated initiative and willingness to expand accounting knowledge and responsibilities.
· Commitment to the mission, vision, and values of Habitat for Humanity Yuba/Sutter.
Physical Requirements:
· Ability to sit and work at a computer for extended periods.
· Ability to operate standard office equipment, including computers, scanners, printers, and copiers.
· Ability to occasionally lift and move files, records, office supplies, or other materials weighing up to 25 pounds.
Work Environment & Schedule:
· This is a full-time, non-exempt position primarily based at Habitat for Humanity Yuba/Sutter Headquarters, 202 D Street, Marysville, CA 95901.
· Regular and reliable attendance is required.
· The position regularly interacts with the CFO, Administration staff, department personnel, vendors, auditors, and other organizational partners.
· Local travel is periodically required to complete bank deposits and other approved accounting-related business.
· Employee may operate an HFHYS vehicle, when available and authorized, to perform assigned banking duties.
· Occasional overtime may be required with prior approval from the CFO or designated executive leadership.
· Approved overtime may be necessary during periods such as annual audits, fiscal year-end, month-end closing, reconciliation deadlines, or other time-sensitive accounting activities.
· All overtime must be recorded and handled in accordance with HFHYS policies and applicable wage and hour requirements.
Pay: From $25.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid sick time
- Paid time off
- Retirement plan
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
