Top 150 Administrative operations coordinator Jobs in Mason, Oh

Administrative Operations and Human Resources Coordinator
Butterfly Support Services —Cincinnati, OH
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
1d
Administrative Coordinator
Oxychem —Cincinnati, OH
- Full-time
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
Operations & Administrative Coordinator
ASPECT Retail Logistics —Monroe, OH
- Full-time
- Background check
- Inventory management
- Customer service
- Disability insurance
- Health insurance
Quick Apply
Scheduling Coordinator
Kings Dental —Mason, OH
- $18 - $22 an hour
- Full-time
- Dental office
- No experience needed
- Residential
- Health insurance
- 401(k)
Quick Apply
9d
Service Coordinator/ Dispatcher
Haven Services, LLC - Cincinnati Region —Mason, OH
- $25 - $28 an hour
- Full-time
- Pass drug screening
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
Administrative Operations Coordinator
DSG-Canusa —Fairfield, OH
- Year round work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Free parking
- Wellness program
Business Operations & Reporting Coordinator
Central Clinic Behavioral Health —Cincinnati, OH
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Continuing education credits
- Paid holidays
Quick Apply
Commercial Lines - Administrative Assistant II - III
The Cincinnati Insurance Companies —Fairfield, OH
- $22 - $28 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
Customer Account Coordinator
International Paper —Middletown, OH
- $51,520 - $64,400 a year
- Full-time
- Microsoft Excel
- Basic math
- Research
16h
Administrative Operations Coordinator
CCLocating LLC —South Lebanon, OH
- $18 - $20 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick Apply
Service Coordinator
Summit Fire & Security —Cincinnati, OH
- $25 - $28 an hour
- Full-time
- Background check
- Clean driving record
- Computer literacy
- Paid holidays
- Disability insurance
2d
Talent Success Generalist
C.A. Carlin —Cincinnati, OH
- $50,000 - $60,000 a year
- Hybrid work
- Mid-level
- Office
- Microsoft Office
- Paid parental leave
- Paid holidays
Quick Apply
HRIS Coordinator (Cincinnati, OH)
TP Mechanical Contractors LLC —Cincinnati, OH
- Mid-level
- Office
- Continuous improvement
Quick Apply
6d
Front Desk Coordinator
Accelevation LLC —Miamisburg, OH
- Background check
- Microsoft Outlook
- Inventory management
- Dental insurance
- Paid time off
Quick Apply
9d
Office Experience Coordinator
Schaefer —Cincinnati, OH
- Hospitality
- Mid-level
- Office
Litigation Support Specialist - Case & Vendor Management Coordinator
Greentree Legal —Cincinnati, OH
- $19 - $20 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
22h
Administrative Coordinator/Site Supervisor
Jewish Federation of Greater Dayton —Centerville, OH
- From $17 an hour
- Full-time
- School experience
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Director of Nursing
Eastgatespring of Cincinnati —Cincinnati, OH
- $110,000 - $145,000 a year
- Call employer
- Nursing
- RN License
- Case management
Quick Apply
9d
Clinical Research Coordinator
Dayton Center For Neurological Disorders Inc —Centerville, OH
- $25 - $35 an hour
- Full-time
- RN License
- Medical office experience
- Mid-level
- Profit sharing
- Disability insurance
Accounts Receivable Coordinator
Relevate Health —Cincinnati, OH
- Hybrid work
- Microsoft Outlook
- ERP systems
- Finance
Quick Apply

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Administrative Operations and Human Resources Coordinator

Butterfly Support Services -
Cincinnati, OH

Quick Apply

Job Details

Full-time
1 day ago

Qualifications

Confidential information handling
Google Sheets
Google Docs
Google Drive
Microsoft Outlook
Phone communication
Word embeddings
High school diploma or GED
Internal employee customer service
Gmail

Full Job Description

Position Summary

The Administrative Operations and Human Resources Coordinator is responsible for supporting the organization’s daily administrative, operational, staffing, and human resources functions. This position manages prior authorizations, maintains an organized and efficient office, supports marketing activities, answers and directs telephone calls, and assists with coordinating staff-related processes. The ideal candidate has behavioral health experience, strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office and Google Workspace.

Essential Duties and Responsibilities

Prior Authorizations

Submit and track prior authorization requests to insurance providers.
Gather required clinical and administrative documentation.
Monitor authorization dates, service limits, expirations, and renewal deadlines.
Follow up on pending, denied, or incomplete authorization requests.
Communicate authorization updates to clinical, billing, and administrative staff.
Maintain accurate and confidential authorization records.

Office Management and Organization

Coordinate daily office operations and maintain an organized workplace.
Answer, screen, and direct incoming telephone calls professionally.
Manage correspondence, calendars, meetings, office supplies, and administrative records.
Develop and maintain electronic and paper filing systems.
Monitor office needs and coordinate with vendors when necessary.
Help ensure that office procedures are followed consistently.
Protect confidential employee and client information.

Staff Organization and Human Resources Support

Maintain organized employee personnel files and required documentation.
Assist with recruitment, interview scheduling, onboarding, orientation, and offboarding.
Track staff credentials, training requirements, evaluations, and document expiration dates.
Maintain staff rosters, schedules, contact lists, and organizational records.
Assist employees with routine administrative and human resources questions.
Support leadership with staff communication and workforce coordination.
Help ensure that personnel practices comply with organizational policies and applicable requirements.

Marketing and Community Outreach

Assist with developing and distributing marketing and outreach materials.
Maintain professional communications with referral sources and community partners.
Support social media, email campaigns, community events, and promotional activities.
Track referrals and assist with follow-up communications.
Help promote the organization’s services within the community.

Technology and Administrative Support

Prepare spreadsheets, reports, presentations, forms, and correspondence.
Use Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Use Google Workspace, including Gmail, Drive, Docs, Sheets, Calendar, and Forms.
Maintain accurate databases, shared files, and administrative tracking systems.
Provide general administrative support to leadership and staff.

Minimum Qualifications

High school diploma or equivalent required; associate or bachelor’s degree in business administration, healthcare administration, human resources, or a related field preferred.
Previous experience working in a behavioral health or healthcare setting.
Experience with prior authorizations, office administration, human resources support, or a related function.
Proficiency in Microsoft Office and Google Workspace.
Strong organizational, time-management, and recordkeeping skills.
Excellent written and verbal communication skills.
Ability to manage multiple responsibilities and meet deadlines with limited supervision.
Ability to maintain confidentiality and handle sensitive information appropriately.
Professional telephone etiquette and customer-service skills.
Strong attention to detail and problem-solving abilities.

Preferred Qualifications

Knowledge of behavioral health insurance authorization procedures.
Familiarity with Medicaid, managed-care organizations, and electronic health record systems.
Experience with employee onboarding, credential tracking, and personnel-file management.
Experience with marketing, community outreach, or referral development.

Physical and Work Requirements

Ability to perform duties in a professional office environment.
Ability to use a computer and telephone for extended periods.
Ability to occasionally lift and carry office materials weighing up to 20 pounds.
Reliable attendance and the ability to manage changing priorities are required.

Equal Employment Opportunity

Our organization provides equal employment opportunities to qualified applicants and employees without discrimination based on any status protected by applicable law.

Quick Apply

Refine Your Search

administrative operations coordinator jobs in mason, oh

Administrative Operations and Human Resources Coordinator

Administrative Coordinator

Operations & Administrative Coordinator

Scheduling Coordinator

Service Coordinator/ Dispatcher

Administrative Operations Coordinator

Business Operations & Reporting Coordinator

Commercial Lines - Administrative Assistant II - III

Customer Account Coordinator

Administrative Operations Coordinator

Service Coordinator

Talent Success Generalist

HRIS Coordinator (Cincinnati, OH)

Front Desk Coordinator

Office Experience Coordinator

Litigation Support Specialist - Case & Vendor Management Coordinator

Administrative Coordinator/Site Supervisor

Director of Nursing

Clinical Research Coordinator

Accounts Receivable Coordinator

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