About Us
Avail Technical Design Group (ATDG) is a growing building design and technical consulting firm specializing in commercial and residential permit plan development, project coordination, field verification, code compliance, structural design support, and consultant coordination.
We work with developers, contractors, investors, municipalities, architects, engineers, and property owners to move projects efficiently from concept through permitting.
As our company continues to grow, we're looking for an Operations & Project Coordinator who can become a trusted extension of the Founder and help manage both our clients and internal operations.
Position Summary
The Operations & Project Coordinator serves as the primary coordinator for client communication, project administration, consultant coordination, and daily business operations.
This role requires someone who can confidently lead meetings, communicate professionally with clients and consultants, understand construction projects, and independently manage multiple priorities with minimal supervision.
The ideal candidate enjoys solving problems, organizing projects, and building relationships while supporting a fast-paced startup environment.
Primary ResponsibilitiesProject Coordination
- Coordinate multiple projects from kickoff through completion.
- Schedule and lead client meetings when needed.
- Gather project requirements and define the scope of work.
- Document meeting notes and action items.
- Coordinate architects, structural engineers, MEP engineers, surveyors, and other consultants.
- Track project schedules, deadlines, and deliverables.
- Follow up with clients and consultants to keep projects moving.
- Monitor project progress and communicate updates to the Founder.
Client Relations
- Serve as a professional point of contact for clients.
- Answer incoming business calls and emails.
- Conduct discovery calls with prospective clients.
- Understand client goals and identify project needs.
- Explain ATDG's services and project process.
- Assist in preparing project proposals and contracts.
- Maintain excellent client relationships throughout each project.
Operations
- Maintain Zoho CRM and Zoho Projects.
- Organize OneDrive, Microsoft Teams, and project files.
- Prepare invoices and assist with project billing.
- Coordinate calendars and meeting schedules.
- Maintain project documentation.
- Improve internal workflows and procedures.
Business Development
- Attend networking events and industry meetings.
- Represent ATDG professionally.
- Assist with marketing initiatives.
- Support proposal development for RFQs and RFPs.
- Build relationships with developers, contractors, municipalities, and consultants.
Required QualificationsExperience
- 3+ years of experience in the Architecture, Engineering, and Construction (AEC) industry.
- Experience coordinating construction or design projects.
- Strong client-facing communication skills.
Technical Knowledge
Candidates should have working knowledge of:
- Commercial construction processes.
- Residential construction.
- Building permit processes.
- Construction documentation.
- Project coordination.
Knowledge of the following is preferred:
- International Building Code (IBC)
- International Residential Code (IRC)
- Accessibility requirements (ADA)
- Local permitting and zoning processes
- Building departments and AHJs
Technology & Work Environment
- Must have reliable high-speed internet and a professional home office suitable for client meetings.
- Must be comfortable using a computer for extended periods and working in a cloud-based environment (Microsoft 365, Zoho, Teams, etc.).
- Access to a reliable personal computer (Windows or macOS) is preferred. Candidates should indicate their primary operating system (Windows or macOS) and the equipment they currently use for remote work.
Software
Required:
- Microsoft Word
- Excel
- Outlook
- Teams
- Adobe Acrobat
- Microsoft 365
Preferred:
- Zoho CRM
- Zoho Projects
- Bluebeam Revu
- Procore
- Revit (basic understanding)
- AutoCAD (basic understanding)
- ChatGPT or AI productivity tools
Skills
The successful candidate will be able to:
- Lead meetings independently.
- Communicate professionally with clients.
- Understand construction terminology.
- Read and interpret drawings.
- Learn new software independently.
- Write professional reports and proposals.
- Prioritize multiple projects.
- Solve problems without constant supervision.
- Exercise sound judgment.
- Maintain confidentiality.
What Success Looks Like
Within the first 90 days, this person should be able to:
- Lead routine client meetings independently.
- Prepare proposals with minimal review.
- Coordinate consultants.
- Manage project schedules.
- Keep clients informed without prompting.
- Answer business calls professionally.
- Track project deliverables.
- Maintain accurate documentation.
- Represent ATDG at meetings and networking events.
Pay: $20.00 - $28.00 per hour
Benefits:
- Flexible schedule
- Professional development assistance
Application Question(s):
- How many years of experience do you have in the AEC (Architecture, Engineering, and Construction) industry?
- Which building codes are you familiar with? (IBC, IRC, IEBC, IFC, NEC, ADA, etc.)
- Have you coordinated commercial or residential permit projects? Please describe.
- Have you ever led client meetings independently?
- Have you worked directly with architects, engineers, contractors, or municipalities?
- Which project management platforms have you used? (Zoho, Procore, Monday, Asana, MS Project, etc.)
- Are you comfortable answering business phone calls and representing a company professionally?
- Describe a project you coordinated from start to finish.
- Are you available for occasional travel within North Carolina?
- This role requires independent problem-solving and learning new software. Describe a time when you taught yourself a new system or process.
- Do you currently have a reliable computer suitable for remote work?
Work Location: Hybrid remote in Raeford, NC 28376
