Important Recruitment Information for this vacancy
Job Posting closes: Open until Filled-
Required documents uploaded by: All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.
Agency Information:
Kansas Department for Aging and Disability Services
Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency
https://www.kdads.ks.gov/
About the Position
Who can apply: Anyone
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-Time
Regular/Temporary: Regular
Work Schedule: M-F
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Disability Preference Eligible: Yes
Search Keywords: Medicare Grants Manager
Compensation: Up to a maximum salary of $55,000 annually.
Salary can vary depending upon education, experience, or qualifications.
Employment Benefits
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
Position Summary:
The incumbent is responsible for supporting the grant writing and reporting for the Medicare grant programs, and management of applicable policies and resources. Current grants in this program include Senior Health Insurance Counseling for Kansas (SHICK), Senior Medicare Patrol (SMP) and the Medicare Improvements for Patients and Providers Act (MIPPA). The incumbent will also work with Program Directors (SHICK, MIPPA, and SMP) to update agreements upon Notice of Grant Award (NOGA) and process documents for quarterly invoicing. This position will provide daily support and assistance in training development, serve as backup for training and events, conduct SHICK Counseling during peak times of Medicare Open Enrollment, and respond to Medicare-related inquiries from customers. Incumbent works closely with Director of Medicare Programs to manage accomplishment of Medicare Program Team goals and objectives.
Job Responsibilities may include but are not limited to the following:
The Medicare Grants Manager is responsible for managing the program functions including grant writing and reporting of three Medicare-related grants: Senior Health Insurance Counseling for Kansas (SHICK), Senior Medicare Patrol (SMP) and Medicare Improvements for Patients and Providers Act (MIPPA) to include the following duties:
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Comply with all federal/state guidelines during grant preparation and reporting
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Work with the Director of Medicare Programs to prepare, write, and submit grant applications, amendments, quarterly progress reports, annual grant-related reports, and financial reports by imposed deadlines into Grant Solutions with the assistance of the Director of Medicare
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Update annual grant agreements
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Disseminate grant-related information, upon request, to the Administration on Community Living (ACL), the Centers for Medicare and Medicaid Services (CMS), or other appropriate state and federal entities
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Communicate with Medicare Grants team to obtain information on trainings and events and retrieve related data from system of record
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Manage entry and maintenance of contact data in federal systems of record
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Develop data collection, audit and analysis processes of grant performance, work plans, and budgets
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Work with the Director of Medicare Programs to design and manage budgets for multiple grants and fiscal years, to include requesting budget changes, submitting transfers, approving transactions, requesting payments, analyzing financial information to ensure all operations are within budget, forecasting future budget needs, and suggesting spending improvements that increase performance, etc.
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Coordinate, evaluate, and report program data to Director of Medicare Programs.
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Oversee submission of stakeholder reports to ensure contract compliance and timely payment allocation
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Encourage and promote statewide the recruitment and training of volunteers for Medicare related grants.
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Monitor and track budgets for all three grants which includes approving/denying all invoices, payments requests, etc.
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Monitor the [email protected] inbox
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Actively participate in the KDADS Kansas State Plan on Aging planning and performance
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Manage development of website content for all three grants, including general education, and volunteer recruitment, training
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Attend Medicare stakeholder meetings with the assistance of the Medicare Programs team
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Participate in the monthly Administration on Community Living (ACL), Centers for Medicare & Medicaid Services (CMS), and National Council on Aging (NCOA) calls
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Manage SHICK call center vendor processes and evaluation through coordination with Medicare Team
Work with KDADS Medicare Programs Team to complete the following duties:
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SHICK Counseling during peak times of annual Medicare Part D Open Enrollment
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Provide technical assistance to volunteers and coordinators
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Manage backup coverage to answer and respond to calls from the SHICK hotline
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Act as backup to provide training to volunteers and partners
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Act as backup to provide education on topics related to SMP, SHICK, and MIPPA
Complete special projects and perform other duties when assigned. Provide assistance to the agency during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assist other employees in the work unit in accomplishing assignments, as assigned, during staffing shortages.
Qualifications
Minimum Requirements:
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Two years of experience in providing direction necessary to implement the objectives of an agency, program or organizational unit.
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Ability to communicate well with diverse populations
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Experience with data collection, analysis, and reporting, including the creation and utilization of spreadsheets
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Intermittent travel required
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Unrestricted Driver’s license
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Excellent time management skills
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Customer service experience
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Ability to navigate multiple systems including but not limited to Microsoft Office
Preferred:
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Knowledge of Medicare programs
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Demonstrated experience in grant writing and reporting, including the ability to write, review, and interpret technical and/or federal/state statutes and regulations.
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Experience in providing information through oral presentations or written communication, including the use of PowerPoint and Word to develop training materials.
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Experience in providing trainings, public education programs, and conducting question-and-answer sessions.
Post-Offer, Pre-employment Requirements:
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Must be able to pass a background check prior to employment.
Recruiter Contact Information
KDADS – Human Resources Recruiter
503 S. Kansas Ave
Topeka, KS 66603
Phone: 785-296-0463
Fax: 785-368-6688
Email: [email protected]
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the Preferred email on the My Contact Information page
Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents for this Application to be Complete
Upload these on the Careers - My Job Applications page
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DD214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application
Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to [email protected], or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
