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Courtroom Deputy Clerk

U.S. Courts -
Pittsburgh, PA

Apply Now

Job Details

Full-time
$56,216 - $100,391 a year

Qualifications

Customer service
Writing skills
Administrative experience
High school diploma or GED
Desktop applications
Data entry
Clerical experience

Full Job Description

Summary

Our Courtroom Deputies assist judges in processing and managing court proceedings in an orderly fashion and manage a judge's caseload. Efficient court operations help create positive public impressions about our federal courts. Click here to view a brief video about courtroom deputy professionals working in the Courts.

Learn more about this agency

This job is open to

The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

Manage judge's caseload, docketing and scheduling.
Serve as primary source of information on scheduling conferences, hearings, trials, and other case matters. Monitor filing and other deadlines.
Attend court sessions and conferences. Facilitate the orderly flow of proceedings, including, setting up the courtroom, assuring presence of all necessary participants, and managing exhibits. Take notes of proceedings, rulings, and notices.
Review cases and reports for necessary actions.
Keep judge and immediate staff informed of case developments.
Act as a liaison between the Clerk's Office, the bar, the public and the judge to ensure that cases proceed efficiently.
Schedule court reporters and interpreters.
Inform jury clerk of upcoming trials and need for jurors. Assist the judge and parties in jury selection and maintain records of jury selection and attendance. Maintain contact with counsel during deliberations.
Draft orders and judgments for the judge's approval, including judgment and commitment orders. Docket orders, pleadings, judgments, utilizing applicable automated systems.
Assist in the accurate statistical reporting requirements of the Administrative Office. Review the quality of electronically filed documents, ensure that all orders and automated entries are appropriately and accurately docketed, and make summary entries on the docket of all filings and proceedings.
Reviews and updates chambers written policies and procedures at least annually.
As it relates to sealed documents, ensures that NO sealed document is accessible or distributed to users not authorized to have access.
Perform other duties as assigned.

Requirements

Conditions of employment

Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship.
Judiciary employees serve under excepted appointments. Judiciary employees are considered "at will" and are not covered by federal civil service classifications or regulations.
This position is subject to mandatory electronic funds transfer (direct deposit) for payment of federal wages.
The U.S. Courts require employees to adhere to the Code of Conduct. (https://www.uscourts.gov/administration-policies/judiciary-policies/ethics-policies/code-conduct-judicial-employees)

Background Investigation
This position is classified as a sensitive position which requires the selected candidate to submit to a background clearance, which will include a criminal history, credit and FBI fingerprint check as a condition of employment and may be subject to periodic updates. The selected candidate will be hired provisionally pending the successful completion of the required background check and favorable employment suitability determination. A negative finding from the background check may result in termination of employment.

Applicant Information
The court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, and/or to commence interviews immediately, any of which may occur without prior written or other notice. In the event a position becomes vacant in a similar classification within a reasonable time from the original announcement, the Court may select an appointee from the candidates who responded to the initial announcement without posting the vacancy. Applicants are advised that false statements or omission(s) of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment or dismissal after being employed.

Qualifications

CL 26, High school diploma or equivalent, two years of general experience and a minimum of one year of specialized experience.
CL 27, High school diploma or equivalent, two years of general experience and a minimum of two years of specialized experience.
High school diploma or equivalent and at least one year of specialized experience.
Ability to work independently with minimal supervision and to function effectively as part of a team.
Strong organizational skills and the ability to handle multiple assignments with frequent interruptions.
Ability to communicate effectively both orally and in writing.
Excellent computer skills and ability to work with a variety of programs and applications.
Ability to manage multiple tasks and priorities and adhere to strict deadlines; accuracy and attention to detail required.
Ability to maintain confidentiality and use sound judgment.
Exhibit the highest standards of excellence, integrity, and customer service.
Ability to display at all times and to all persons, a courteous, professional and cooperative attitude.
Strong customer service skills.
Excellent written and verbal communication skills.
Ability to function as a team player in a fast-paced, team-oriented office environment with frequent interruptions.

General Experience
Progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the position's duties.

Educational Substitution
Education above the high school level may be substituted for required general experience on the basis of one academic year (30 semester or 45 quarter hours) equals one year of general experience.
Education may not be substituted for specialized experience because operational court support positions require hands-on experience to be credited as specialized experience.

Specialized Experience
Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, corporate headquarters or human resources/payroll operations and the hospitality industry.

Preferred Qualifications/Court Preferred Skills
Candidates with federal court experience and a bachelor's degree or above.

Education

CL 26, High school diploma or equivalent, two years of general experience and a minimum of one year of specialized experience.
CL 27, High school diploma or equivalent, two years of general experience and a minimum of two years of specialized experience.

Additional information

Open until filled. Preference will be given to those applications received by June 15, 2026.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

Review our benefits

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Incomplete applications may not be considered.

Required Documents

Please submit the following:

Cover Letter
Resume
Completed Application for Judicial Branch Federal Employment, AO78, which can be downloaded when applying or Click here.

How to Apply

Apply only through the court's online application tracking system which is accessed at the Employment Section (Court Info) of the Western District of Pennsylvania website: Click here.

Agency contact information

Human Resources Manager

[email protected]

Address

US District Court for the Western District of PA
700 Grant Street
Suite 3100
Pittsburgh, PA 15219
US

Next steps

Applicants will receive an email confirmation upon receipt. Incomplete applications will not be considered. Only candidates selected for interview will be notified and must travel at their own expense. Relocation expenses will not be reimbursed.

Overview

Accepting applications

Location

1 vacancy in the following location:

Pittsburgh, PA

No matching locations found.

Work site options

Telework eligible

Yes—as determined by the agency policy.

Remote job

Relocation expenses reimbursed

Salary

$56,216 - $100,391 per year

Pay scale & grade

CL 26 - 27

Promotion potential

Learn more about pay scale and grade

Pay scale and grade determines the salary of the job.

Work schedule

Full-time

Travel Required

Not required

Appointment type

Permanent

Occupations and job series

0303 Miscellaneous Clerk And Assistant

Supervisory status

Federal service type

This job is in the Excepted Service

Represented by a union

Drug test

Security clearance

Not Required

Financial disclosure required

Some jobs require financial disclosure to identify conflicts of interests.

Announcement number

DE-12972832-26-AB

Control number

871093700

Apply Now

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Summary

This job is open to

The public

Duties

Requirements

Conditions of employment

Qualifications

Education

Additional information

Benefits

How you will be evaluated

Required Documents

How to Apply

Agency contact information

Next steps

Overview