Top 55 Office administrative assistant Jobs in Melbourne, Fl

Deputy Clerk
Town of Melbourne Village —Melbourne Village, FL
- $40,000 - $50,000 a year
- 8 hour shift
- Background check
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Office Assistant - A/P
EAA Corporation —Cocoa, FL
- From $75,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Relocation assistance
- Health insurance
Quick Apply
7d
Administrative Assistant
Oceanside Solutions LLC —Satellite Beach, FL
- $18 - $20 an hour
- Full-time
- Background check
- Inventory management
- Research
- Travel reimbursement
- Health insurance
Quick Apply
2d
Branch Office Administrator
Edward Jones —Palm Bay, FL
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
6d
Administrative Assistant 4
Northrop Grumman —Melbourne, FL
- $57,500 - $95,900 a year
- Overtime
- 6 years
- Microsoft Outlook
- Inventory management
- Paid holidays
- Disability insurance
OFFICE ASSISTANT
Palm Bay Ford —Palm Bay, FL
- $16 - $18 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Dealership
Quick Apply
Admin Assistant
Coleman American Companies, Inc —Melbourne, FL
- $17 - $20 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Office Administrative Assistant
Consolidated Electronic Distributors Corp —Melbourne, FL
- $35,000 - $40,000 a year
- Full-time
- Computer literacy
- Office
- Administrative experience
- Dental insurance
- 401(k)
Quick Apply
1d
Onsite Administrative Assistant in Melbourne Beach
VESTA PROPERTY SERVICES INC —Melbourne Beach, FL
- $19.00 - $21.50 an hour
- Full-time
- Office
- High school diploma or GED
- Travel
- Health savings account
- Health insurance
Quick Apply
Executive Assistant to CNO and COO - Full Time Days (Onsite in Melbourne, FL)
Orlando Health —Melbourne, FL
- Full-time
- Acute care
- Hospital
- Research
- Paid parental leave
- Loan repayment program
Front Office Administrator
Catalis Dental Lab Partners —Palm Bay, FL
- Inventory management
- Laboratory experience
- Administrative experience
- Paid training
- Paid holidays
Quick Apply
9d
Receptionist
D.R. Horton —Palm Bay, FL
- Full-time
- Office
- High school diploma or GED
- Entry level
- Employee stock purchase plan
- Disability insurance
Senior Front Office Assistant | Outpatient GI | Melbourne, FL
Orlando Health —Melbourne, FL
- Full-time
- Word processing
- Mid-level
- High school diploma or GED
Administrative Assistant III
Florida Tech —Melbourne, FL
- Full-time
- Inventory management
- Mid-level
- Office
Administration D - Engineering Administrative Assistant
L3Harris Technologies —Palm Bay, FL
- Microsoft Outlook
- Research
- Mid-level
3h
Office Assistant
Harbor City Gymnastics —Melbourne, FL
- $15 - $18 an hour
- Part-time
- Inventory management
- Word processing
- Computer literacy
- Professional development assistance
- Flexible schedule
Quick Apply
7d
Administrative Assistant
Resorts Jobs —Cocoa Beach, FL
- Full-time
- Mid-level
- Trade school
- Ability to lift 25 pounds
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
JBL Enterprises, LLC —Palm Bay, FL
- $17 an hour
- Full-time
- Background check
- Writing skills
- Office
Quick Apply
13d
Office Support Specialist
Elevator Services Group —Cape Canaveral, FL
- $20 - $25 an hour
- Part-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
Quick Apply
Administrative Support Specialist
Eastern Florida State College —Melbourne, FL
- $16 an hour
- Part-time
- Microsoft Excel
- Customer service
- 5 years
- Life insurance

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Deputy Clerk

Town of Melbourne Village -
Melbourne Village, FL

Quick Apply

Job Details

Full-time
$40,000 - $50,000 a year

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Report writing
Customer service
Spreadsheets
Data Retention (Data management)
Employee relationship building
Administrative experience
High school diploma or GED
Legal policy drafting
Driver's License
Relationship management
Certified Notary Public
Clerical experience
Productivity software
Local ordinances
Legal compliance
Policy Development
Office experience

Full Job Description

JOB TITLE: Deputy Clerk: Full Time, Salary Exempt, Reports to Town Clerk

GENERAL DESCRIPTION:

Under general supervision, the Deputy Clerk performs a variety of clerical and administrative duties in the Administration Department. Work involves serving as primary backup and assistant to the Town Clerk/Treasurer. The Deputy Clerk is responsible for coordinating and tracking meetings for the Town Commission, Boards, and Committees by providing any support required for the meetings, maintaining files, and serving the public. The Deputy Clerk maintains and organizes Town records while abiding by applicable Florida law on records management and performs other duties assigned by the Town Clerk/Treasurer or the Mayor (or his/her designee).

Duties may include, but are not limited to, the following:

Attend all Town Commission meetings and take minutes.
Attend Finance Committee meetings and any other requested Board or Committee meetings.
Maintain schedule of Town Commission, Town Board, and Town Committee meetings; verify availability of a quorum for each meeting; schedule meeting facilities; notify attendees of meeting times and places; prepare meeting packets; set up meeting room.
Prepares notices to the public of all meetings of the Town Commission and Town Boards and Committees, and prepares notices in a publication of general circulation all public hearings and proposed laws of the Town being considered by the Commission for enactment.
Maintain and update monthly office calendar and prepare meeting notices for town webpage and bulletin boards.
Creates Municipal Announcements Reports & Vital Information Network (MARVIN) reports.
Draft, proofread, transcribe, and type correspondence, agendas, minutes, reports, legal notices, documents, forms, and responses as requested by Town Clerk; maintain Commission, Board, and Committee member lists.
Serve as a liaison between the Town office and other Town departments, Boards, and Committees.
Assist Town Clerk with grant research, identification, and application, including tracking and monitoring progress of grant applications and approved grants.
Assist Town Clerk with records retention, retrieval, storage, and destruction of Town records, in accordance with State Statutes.
Assist Town Clerk in conducting Town elections as prescribed by law, including but not limited to: qualifying of candidates, certifying of election results, and providing reports to the appropriate county and state officials.
Maintain Town code book; assist with codifications; post updated copies to Town’s master copy and distribute to all departments, Town Commissioners, and Committee Chairpersons.
Assist the Town Clerk with the annual budget, ensuring compliance with all reporting requirements under TRIM (Truth in Millage) guidance and State Statutes.
·Assist the Town Clerk with policy and procedure manuals in conjunction with the Town’s assessed risk and emergency management guidelines.
Create, coordinate, monitor, and track Requests for Proposals (RFP) and Requests for Quotes (RFQ).
Fill routine public records requests.
Establish and maintain effective working relationships with the Mayor, Town Commission, department heads, employees, and the general public.
Monitor and maintain the Town website.
Perform specific tasks as required by state law, Town Code, and/or the Town Clerk’s direction.
MINIMUM QUALIFICATIONS:
Bachelor’s degree preferred, Associate’s degree desired. High School Diploma or equivalent required.
Knowledge of organization, function, and activities of municipal government.
Knowledge of State and Federal laws regarding Records Retention and Disposal, public records laws, Florida Government in the Sunshine Laws, elections, payroll, Fair Labor Standards.
Knowledge of municipal codes and ordinances, State Statutes, and familiarity with the code of ordinances of the Town of Melbourne Village.
Knowledge of the legal requirements, rules, and procedures governing meetings of the Town Commission, Town Boards, and Town Committees.
Knowledge of how to draft ordinances, resolutions, and other municipal documents.
Ability to use general office equipment, computers, and software to produce reports, spreadsheets, and presentations.
Ability and willingness to obtain Clerk certification and Notary Public commission.
Ability to communicate effectively, both orally and in writing.
Maintain a friendly and helpful working relationship with co-workers, citizens, and public officials.
Valid, active Florida driver’s license.

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Schedule:

8 hour shift
Day shift
Monday to Friday

Ability to Commute:

Melbourne Village, FL 32904 (Required)

Work Location: In person

Quick Apply

Refine Your Search

office administrative assistant jobs in melbourne, fl

Deputy Clerk

Administrative Office Assistant - A/P

Administrative Assistant

Branch Office Administrator

Administrative Assistant 4

OFFICE ASSISTANT

Admin Assistant

Office Administrative Assistant

Onsite Administrative Assistant in Melbourne Beach

Executive Assistant to CNO and COO - Full Time Days (Onsite in Melbourne, FL)

Front Office Administrator

Receptionist

Senior Front Office Assistant | Outpatient GI | Melbourne, FL

Administrative Assistant III

Administration D - Engineering Administrative Assistant

Office Assistant

Administrative Assistant

Administrative Assistant

Office Support Specialist

Administrative Support Specialist

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