Top 7 Front office coordinator Jobs in Melbourne Fl

Associate Facilities Coordinator (R5314)
SHIELD AI —Melbourne, FL
- Monday to Friday
- Google Workspace
- Inventory management
- Mid-level
1d
Patient Services Coordinator (Front Desk)
Atlantic Retina Consultants —Melbourne, FL
- Full-time
- High school diploma or GED
- Computer skills
- Communication skills
- Dental insurance
- 401(k)
Quick Apply
Patient Access Coordinator
Hanger, Inc. —Melbourne, FL
- $18 - $20 an hour
- Computer literacy
- Administrative experience
- High school diploma or GED
Quick Apply
Patient Experience Coordinator (Bilingual)
The Spine & Nerve Institute of Viera —Melbourne, FL
- $18 - $22 an hour
- Part-time
- Spanish
- English
- In-person
- Paid training
- Employee discount
Quick Apply
Client Experience Coordinator
Andrew Pickett Law, PLLC —Melbourne, FL
- $17 an hour
- Full-time
- Background check
- Medical office experience
- Office
- Paid holidays
- Paid time off
Quick Apply
Client Experience Coordinator | Client Relations | Financial Services
HOUSER FINANCIAL GROUP —Rockledge, FL
- $22 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid training
- Health insurance
Quick Apply
2d
Membership Services Coordinator
Boys & Girls Clubs of Central Florida —Cocoa, FL
- $16 - $17 an hour
- Part-time
- Background check
- Microsoft Outlook
- Word processing
1d

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Associate Facilities Coordinator (R5314)

SHIELD AI -
Melbourne, FL

Apply Now

Job Details

1 day ago

Qualifications

Customer communication
Productivity software

Full Job Description

Founded in 2015, Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software and V-BAT and X-BAT aircraft. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.

Job Description:

The Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees, creating a professional and welcoming experience. This role is responsible for managing front desk operations, coordinating office activities, and supporting day-to-day administrative and facility needs.

What you'll do:

Greet and assist visitors, ensuring a positive and professional first impression
Manage emails and general inquiries, routing as appropriate
Coordinate visitor access, badging, and check-in processes
Maintain front desk organization, cleanliness, and readiness at all times
Schedule meetings and manage conference room bookings
Support office operations including mail distribution, deliveries, and supply inventory
Coordinate with vendors and service providers as needed
Assist with planning and execution of office events and meetings
Partner with Facilities, IT, and Security teams to support workplace needs
Maintain accurate records and handle sensitive information with discretion

Required qualifications:

Year 12 Certificate or equivalent (Associate or Bachelor’s degree preferred)
1–3 years of experience in a front desk, receptionist, or administrative role
Strong verbal and written communication skills
Proficiency in Microsoft Office or Google Workspace
Ability to multitask and prioritise in a fast-paced environment
Strong organizational skills and attention to detail
Professional demeanor with a customer-service mindset

Preferred qualifications:

Experience in a corporate or high-growth blended manufacturing/office environment
Familiarity with visitor management systems (Envoy)
Experience supporting facilities or office operations
Basic knowledge of access control and office security protocols
Experience coordinating vendors, deliveries, and events
Strong problem-solving skills and ability to work independently

Work environment:

This role is Monday to Friday from 8am-5pm, based on-site in Melbourne, AUS and requires consistent presence during posted hours.

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Salary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check.

Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply Now

Refine Your Search

front office coordinator jobs in melbourne fl

Associate Facilities Coordinator (R5314)

Patient Services Coordinator (Front Desk)

Patient Access Coordinator

Patient Experience Coordinator (Bilingual)

Client Experience Coordinator

Client Experience Coordinator | Client Relations | Financial Services

Membership Services Coordinator

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