Top 3 Recruitment coordinator Jobs in Melbourne Fl

Recruitment Coordinator - APJ
SHIELD AI —Melbourne, FL
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- 3 years
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- High school diploma or GED
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M&R Enterprises of Brevard Inc —Cocoa, FL
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Recruitment Coordinator - APJ
SHIELD AI —Melbourne, FL
Maintain accurate and timely data entry within the TA systems. The Recruiting Coordinator partners closely with recruiters, hiring managers, and cross-…

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Recruitment Coordinator - APJ

SHIELD AI -
Melbourne, FL

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Job Details

Qualifications

Lever
Greenhouse ATS
Business travel arrangements
Recruitment database management
Operations coordination
Executive administrative support
English
Metrics Reporting
Mid-level
Recruitment metrics tracking
3 years
Records management
Bachelor's degree
HR systems
Productivity software
Managing executive calendars
Resume management software
Communication skills
Cross-functional communication
Quality data entry
Workday
Reporting tools for recruitment
Time management
Collaboration with hiring managers

Full Job Description

Founded in 2015, Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software and V-BAT and X-BAT aircraft. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.

The Recruiting Coordinator – APJ is responsible for providing administrative and operational support to the Talent Acquisition function, with primary responsibility for interview scheduling and candidate travel coordination across the APJ region.

This role ensures efficient, accurate coordination of interviews across multiple time zones and supports a seamless candidate experience in a high-growth, fast-paced startup environment. The Recruiting Coordinator partners closely with recruiters, hiring managers, and cross-functional stakeholders to support global hiring initiatives.

Essential Duties and Responsibilities

Interview Coordination
Schedule and coordinate interviews across APJ, and occasionally U.S. time zones
Manage complex calendars for candidates, interview panels, hiring managers, and executives
Arrange virtual, phone, and in-person interviews
Prepare and distribute interview confirmations, calendar invitations, and relevant materials
Proactively identify and resolve scheduling conflicts
Maintain accurate interview records within the TA systems
Candidate Travel & Logistics
Arrange domestic and international candidate travel, including flights, accommodations, and ground transportation
Ensure compliance with company travel policies and budget guidelines
Prepare and distribute detailed candidate itineraries
Manage travel changes, cancellations, and disruptions as needed
Support coordination of visa documentation where applicable

Candidate Experience

Serve as a primary point of contact for candidates during the interview process
Provide timely, professional communication across multiple time zones
Ensure a consistent, organized, and positive interview experience

Recruiting Operations Support

Maintain accurate and timely data entry within the TA systems
Support applicable hiring metrics reporting and operational tracking
Assist in improving scheduling workflows and coordination processes as the organization scales
Collaborate cross-functionally with recruiting, PX, finance, and hiring teams

Qualifications Education & Experience

Bachelor’s degree preferred or equivalent professional experience
3+ years of experience in recruiting coordination, HR coordination, or high-volume scheduling
Experience coordinating interviews across APJ time zones
Experience booking international travel preferred

Skills & Competencies

Strong organizational and time management skills
High attention to detail and accuracy
Ability to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills in English
Proficiency with Applicant Tracking Systems (e.g., Greenhouse, Ashby, Lever, Workday, Modern Loop)
Proficiency with Microsoft Office
Ability to work independently in a remote or distributed team environment

Salary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check.

Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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