Controller
Victoria Club
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsible for the Club’s financials and accounting, to include:
Annual budget, payables, receivables, taxes, member billing, payroll and all other aspects of accounting duties as assigned. Supervises the staffing, scheduling, training, and professional development of department employees.
Develops policies to control and coordinate accounting, auditing, budgets, taxes and related activities and records; develops, establishes, and administers procedures and systems pertaining to financial matters; prepares financial statements, forecasts, and analyses for all administrative and managerial functions.
Maintains all accounting records and is responsible for development, analysis, and interpretation of statistical and accounting information. Evaluates operating results in terms of costs, budgets, policies of operation, trends, and increased profit possibilities.
DUTIES AND RESPONSIBILITIES:
- Directs financial operations of the club.
- Supervises accounting staff.
- Formulates, receives, and recommends policy proposals for approval relating to accounting and auditing, budget and cost control, preparation and payment of payrolls, tax matters, compilation of statistics and office methods and procedures when approved.
- Prepares monthly trial balance and resulting financial statements for the club along with required supporting schedules and other data necessary for financial reports and records.
- Manages and conducts internal auditing programs to assure that records are accurately maintained and that established policies and practices are satisfactorily and consistently followed.
- Prepares budgets and financial forecasts in coordination with the Treasurer, various committees, departments, and General Manager.
- Analyzes financial information, monitors budgeted versus actual expenditures and advises management about variances and their potential causes.
- Works with the club’s external auditors to assure that procedures are consistent with club policies.
- Prepares and verifies reports made to agencies and trade and professional organizations for which dissemination is consistent with club policies.
- Directs and verifies the taking of various inventories for beverages, food, golf, supplies, equipment, furnishings, etc.
- Maintains all vendor accounts including submitting credit applications and obtaining W-9 information and processing 1099’s.
- Verifies that all insurance records, billing, and policies for club property are maintained.
- Informs and advises other department heads regarding the financial aspects of their areas.
- Assists members, guests, employees, and co-workers on Club financial matters as required.
- Prepares and supervises preparation of applicable federal, state, and local tax returns.
- Prepares accounting reports as necessary and appropriate for dissemination to the Board of Directors and other club committees.
- Monitors to ensure that procedures for effective receiving and storeroom control are in place and consistently used.
- Attends Board Meetings and records minutes to aid the Board Secretary.
- Maintains a sales journal, charge journal, checks register, bank reconciliations, accounts receivable, accounts payable, inventories, general journal, payroll and personnel files, excise tax report, depreciation accounts, club asset management, loan amortization schedules, and financial statements.
- Operates the club’s in-house computer system (Jonas); supervises & oversees the club website and its contents; oversees publication of the quarterly newsletter.
- Produces computer reports including payroll, accounts receivable, accounts payable, general ledger and monthly financial statements.
- Reconciles all bank statements.
- Manages the petty cash fund.
- Audits and pays all club bills and invoices; prepares payroll, payroll accruals, prepares monthly worker’s comp report; maintains accurate deduction information for health insurance, garnishments, etc.
- Administration of the Club’s 401(k) plan.
- Supervises time and attendance, absentee, and leave records.
- Supervises payroll and all payroll-related tax returns and reports.
- Supervises the billings and collection of membership dues.
- Updates member master accounts by adding or modifying member changes as needed.
- Maintains Club license and permit renewals.
- Oversees purchases of general Club supplies and equipment including leases, purchases, and repairs.
- Administers the Club’s phone systems.
- Prepares inventory work sheet and cross-checks prices with inventory prices.
- Prepares quarterly and annual tax reports and excise tax reports.
- Provides membership and financial management information to the Board of Directors and committee chairpersons.
- Serves as the club specialist on all matters related to computer applications, annual and special audits, insurance and employment records, and record storage.
- Handles correspondence of General Manager and Board of Directors, confidential and otherwise.
- Supervises the publication of the quarterly newsletter as well as outgoing publications.
- Other such duties as outlined by the General Manager, Finance Committee, and/or the Board of Directors.
COMPETENCIES:
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position:
- Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully.
- Customer service, responds promptly and professionally to member needs, responds to requests for service and assistance and meets commitments. Must have excellent communication skills.
- Planning/organizing—Individual priorities and plans work activities and uses time efficiently. Distributes job tasks and gives instructions to staff to complete tasks per club guidelines.
- Quality control— Attention to detail is critical and there must be the demonstration of accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
- Adaptability—the individual adapts to changes in the work environment, manages competing demands and addresses frequent change, delays or unexpected events.
- Dependability—the individual is at work and on time, responds to management direction and completes assignments in a timely and accurate manner.
- Safety and security—the individual observes safety and security procedures and uses equipment and materials properly.
SKILLS:
- Computer Skills: Must be proficient with Microsoft Word, Excel, and Outlook. Knowledge of Jonas accounting software preferred.
- Math Ability: Must be proficient with 10 key calculators and able to add, subtract, multiply, and divide in all units of measure.
- Safety: Basic understanding and application of safety policies and practices
ESSENTIAL FUNCTIONS:
- Vision abilities require close vision, peripheral vision, and ability to adjust focus.
- Regularly required to use hands and fingers to feel and reach with hands and arms.
- Frequently required to stand, walk, sit, bend, talk and hear.
SUPERVISES:
- Accounts Receivable/Admin.
- Accounts Payable/Admin.
ORGANIZATIONAL:
The position of Controller works under the direct supervision of the General Manager, under the directive of the Board of Directors. This position oversees all Accounting Staff and interacts daily with other managers within the operation.
BENEFITS:
Sick Pay
Victoria Club offers 36 hours of paid sick leave to regular full-time employees once the probationary period of 90 days has been achieved.
Bereavement Pay
Victoria Club provides 16 hours (two days) of bereavement pay.
Jury Duty
Victoria Club provides 8 hours (one day) of pay for those serving on jury duty.
Vacation, Holiday and Birthday Pay
Vacation, Holiday, and Birthday pay are per the Employee Handbook. Each exempt employee's eligibility for vacation, holiday and birthday pay begins immediately upon full-time hiring date.
Victoria Club observes the following paid holidays:
Per the current Employee Handbook
Birthdays
Full-time employees receive a day off with pay for their birthdays per the stipulations of the Employee Handbook.
Healthcare
We offer paid medical leave for full-time executive leadership.
Dental and Vision
Exempt full-time employees also have the option of enrolling themselves and any eligible family members in our dental and vision plans through CalChoice, which are a voluntary plan, and paid for by employees.
Life Insurance
Victoria Club provides full-time employees Basic Life-$20,000.00 and Accident and Dismemberment-$20,000 coverage. This policy is through Mutual of Omaha and is paid for by Victoria Club.
Additional Mutual of Omaha Voluntary Employee and Dependent Insurance Coverage Elections:
Employees may also purchase, as a payroll deduction, the following Voluntary Insurance’s:
Voluntary Short-term Disability
Voluntary Accident
Voluntary Life and Accident and Dismemberment
Voluntary Critical Illness
401K
Victoria Club also has a 401k plan, and exempt full-time employees are eligible to participate per Victoria Club’s plan guidelines. Enrollment dates are the first day of each new calendar quarter. Victoria Club does not currently contribute to this plan for employees. It is a voluntary plan, and contributions are for employees only.
Pay: From $100,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Retirement plan
- Vision insurance
Education:
Experience:
- Financial Director or Controller: 8 years (Required)
Ability to Commute:
- Riverside, CA 92506 (Required)
Work Location: In person
