Accounts Payable Supervisor | Boise, ID
Join the Northwest’s Best Executing Distributor
Are you looking for a career with a company that invests in your future and is committed to your growth? Start your career in the fast-growing beverage sales distribution with one of the fastest emerging brands at Hayden Beverage.
We are currently hiring an Accounts Payable Supervisor for our Boise team.
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Compensation: $55,000 - $70,000 yearly salary
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Schedule: Monday through Friday (starting at 8am MST)
General Statement of Duties
This position is primarily responsible for supervising A/P employees, analyzing invoices and expense reports for accuracy and eligibility for payment and contributing information/key metrics for strategic plans and reviews. Other areas of focus are understanding and overseeing all tasks assigned to supervised employees. The position is accounting/administrative and functions under the direct supervision of the Treasury Manager and accounting management team.
Essential Duties and Responsibilities
The primary function of an employee in this class is to represent Hayden, displaying courtesy, consideration and discretion in all interactions with suppliers, vendors, and employees of our company. Other primary responsibilities include assisting in other areas of accounting processes as necessary and as illustrated below:
- Meets accounts payable operational standards by contributing information to strategic plans and reviews; implementing production, productivity, quality, and customer-service standards; resolving problems; identifying system improvements.
- Responsibility to the full AP cycle, including review of all invoices for appropriate documentation and approval prior to payment
- Responsibility to the full employee expense reimbursement cycle, including review of expenses and receipts for appropriate documentation and approval prior to payment
- Maintains financial security by adhering to internal accounting controls.
- Maintains accounting ledgers by posting daily/weekly/monthly account transactions.
- Protects organization's value by keeping information confidential.
- Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks.
- Prepare and examine a variety of financial transactions for completeness, accuracy, and conformity with established accounting policies, procedures and classifications.
- Prepare and enter journal entries, and other month-end close activities.
- Participate in establishing and implementing accounting goals and objectives and serve as a company resource in many aspects of accounting.
- Prepare standard monthly reports and ad-hoc reports as requested.
- Cross train with other members of the team in accounts payable and other finance department functions.
- Perform 1:1s on a regular cadence with direct reports.
- Performs other special projects as assigned.
- Must be able to fulfill essential job functions in a consistent state of alertness and safe manner.
Knowledge, Skills and Abilities
- Minimum four years applicable work experience in accounts payable.
- Produce accurate work consistently, strong problem-solving ability.
- Ability to provide direction/supervision for AP employees
- Possess strong general math skills
- Possess excellent verbal and written communication skills, with a customer-focused attitude, and the ability to communicate with all levels within and outside the organization.
- Ability to work in a fast-paced environment with daily, weekly, and monthly deadlines.
- Ability to manage multiple tasks at one time, prioritize, organize, and be flexible to change.
- Demonstrate effective problem-solving skills, be self-motivated and able to work well independently.
- Possess cooperative, collaborative work style towards teamwork.
- Proficiency with MS Word, MS Outlook, ten key. Intermediate MS Excel ability, specifically with knowledge of lookup and reference functions as well as pivot tables, ability to create spreadsheets, work with formulas.
- Demonstrate high level of organizational skills and attention to detail.
- Ability to independently gather information from various sources, analyze data, and prepare what if reports to present to management.
- Demonstrates the ability to maintain professional relationships with internal and external customers.
- Demonstrates the ability to successfully work and communicate as a team member as well as independently to solve problems and respond to issues.
Essential Physical Abilities
- Sufficient clarity of speech and hearing or other communication capabilities, which permits the employee to discern verbal instructions and communicate effectively with others in person and by telephone.
- Sufficient visual and mental acuity, which permits the employee to comprehend written work instructions, and make determination of necessary actions to take to meet the presentation standards for the facility.
- Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment.
- Sufficient body mobility, flexibility, and agility to occasionally lift and carry objects up to 30 pounds, and to work in an office environment and requires sitting for long periods of time.
- Schedule may vary but workday can regularly exceed 8-10 hours. Employee is paid to complete the job regardless of the number of hours.
Position Type/Expected Hours of Work Full-time position; Standard days and hours of work are Monday through Friday, but must be available for occasional evenings, weekends, or holidays. Schedule may vary but workday can regularly exceed 10 hours. Employee is paid to complete the job regardless of the number of hours.
Travel Regular travel to the corporate office and infrequent travel throughout area of responsibility is expected with this position. Overnight travel constitutes less than 10% of the time.
Work Environment
Hayden is a hands-on work environment. Regardless of position, no job is beneath any team member and all team members are expected “to get their hands dirty” from time to time. We have two core goals; 1. Best executing distributor in the Northwest of any product and 2. Make our customers more profitable. Four core values guide us to achieving those goals; 1. Professionalism, 2. Respect, 3. We Care, 4. Engagement.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Primarily work performed indoors, subject to temperature control of the building
- The noise level in the work environment is usually moderate
Diversity creates a healthier atmosphere. Hayden is committed to building a diverse team of talented individuals who bring different perspectives to the business and who feel a sense of inclusion and belonging when they join our team. Individuals seeking employment at Hayden are considered without regards to race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status, or any other legally protected category.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and physical requirements of the position. The decision on granting reasonable accommodation will be on a case-by-case basis.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
