Top 16 Catering and conference services coordinator Jobs in Mesa, Az

Event Sales and Sourcing Coordinator
EPIC International —Scottsdale, AZ
- From $45,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Quick Apply
11d
Administrative Assistant to the Learning Center Coordinator
ThrivePoint High School (Arizona) —Mesa, AZ
- $18 - $20 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Administrative Coordinator
EPS Group —Mesa, AZ
- Full-time
- Office
- High school diploma or GED
- Driver's License
- Paid holidays
- Disability insurance
Quick Apply
12d
Office Hospitality Associate / Coordinator – Full-Time
Equity Methods —Scottsdale, AZ
- Full-time
- Microsoft Outlook
- Sanitation
- Office
Office Hospitality Associate / Coordinator – Part-Time
Equity Methods —Scottsdale, AZ
- Part-time
- Microsoft Outlook
- Sanitation
- Office
Sr. Coordinator, Office Services
Baker Tilly Advisory Group, LP —Phoenix, AZ
- $25 - $36 an hour
- Overtime
- Microsoft Outlook
- Office
- High school diploma or GED
Quick Apply
Part Time Event Services and Catering Set-up Assistant (Temp Level 1)
Rio Salado Community College —Tempe, AZ
- $14.50 - $16.00 an hour
- Part-time
- Background check
- University
- Food Handler Certification
Banquet Server
PHX MC Operations, LLC —Phoenix, AZ
- Weekends as needed
- Customer service
- Ability to walk for extended periods
- Office
Office Administrative Coordinator
Greenberg Traurig —Phoenix, AZ
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Software troubleshooting
12d
Catering and Conference Services Coordinator
Omni Hotels & Resorts —Paradise Valley, AZ
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Specialist - Research Support
HonorHealth —Scottsdale, AZ
- Full-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Typing
- Continuing education credits
Banquet- Bartender
PHX MC Operations, LLC —Phoenix, AZ
- Weekends as needed
- Bar
- Customer service
- Ability to walk for extended periods
Wellness Coordinator (Inside Sales)
10X Health System —Scottsdale, AZ
- $100,000 - $120,000 a year
- Weekends as needed
- Mid-level
- Office
- High school diploma or GED
- Health insurance
Quick Apply

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Administrative Assistant
Kokosing Industrial, Inc. —Westerville, OH
Fill in for corporate office receptionist on assigned days/times for fielding of incoming calls and welcoming of visitors.
Quick Apply
8d

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catering and conference services coordinator jobs near mesa, az

Event Sales and Sourcing Coordinator

EPIC International -
Scottsdale, AZ

Quick Apply

Job Details

Full-time
From $45,000 a year
11 days ago

Benefits

Health insurance
Dental insurance
Paid time off

Qualifications

Sourcing
Teamwork
Microsoft Excel
Microsoft Outlook
Research
Attention to detail

Full Job Description

About EPIC International

EPIC International is a global meeting, incentive travel, and event management agency specializing in creating unforgettable experiences for corporate clients around the world. From executive retreats and sales conferences to luxury incentive travel programs, we deliver exceptional events through creativity, innovation, technology, and flawless execution.

EPIC is seeking an organized, proactive, and detail-oriented Event Sales & Sourcing Coordinator to join our growing Sales team. This role is ideal for someone who enjoys research, relationship-building, problem-solving, and managing multiple priorities in a fast-paced environment. The Event Sales & Sourcing Coordinator will support the Sales team from the time a new opportunity comes in through venue selection and the transition into contracting and program planning.

You will play an important role in identifying the right hotels, resorts, venues, restaurants, and event spaces for our clients and gathering the information our Sales team needs to develop strong recommendations and close new business.

What You'll Do

Source hotels, resorts, meeting venues, restaurants, and event spaces based on client and program requirements.
Create, distribute, and manage Requests for Proposals (RFPs).
Communicate directly with hotels and venues by phone and email to obtain availability, pricing, concessions, meeting space information, and other program details.
Follow up consistently with properties and manage proposal deadlines.
Review hotel and venue proposals for completeness and identify missing or unclear information.
Evaluate meeting and event spaces for capacity, layouts, functionality, and overall program flow.
Gather and organize room rates, food and beverage minimums, rental fees, taxes, service charges, audiovisual costs, resort/destination fees, and other anticipated program expenses
Create clear hotel and venue comparison grids and assist with client-facing proposals and presentations.
Assist with preliminary budgets, pricing comparisons, and cost analysis.
Research destinations and identify potential hotel and venue options for new programs.
Track tentative holds, option dates, proposal deadlines, and sourcing follow-ups.
Assist the Sales team with preliminary rate and concession negotiations.
Request contracts once a property has been selected and help transition the program from sourcing into the contracting and planning process.

The ideal candidate is:

Exceptionally organized and able to manage many moving pieces at once.
Able to manage many moving pieces at once
Proactive and persistent — you don't hesitate to follow up until you get the information you need.
Comfortable picking up the phone and communicating professionally with hotels, venues, and industry partners.
Detail-oriented and able to spot missing or inconsistent information.
Comfortable working with numbers, pricing, budgets, and cost comparisons.
Able to prioritize competing deadlines in a fast-paced environment.
Resourceful and willing to research and find solutions rather than waiting for direction
A strong written and verbal communicator.
Collaborative and comfortable supporting multiple members of a Sales team.
Proficient with Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint.

Experience That Could Be a Great Fit

Hotel sales
Catering or convention services
Venue sales
Hospitality
Event sales
Destination management
Corporate meetings and events
Junior meeting or event planning
Sales coordination or sales support

Pay: From $45,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off

Work Location: Hybrid remote in Scottsdale, AZ 85254

Quick Apply

Refine Your Search

catering and conference services coordinator jobs in mesa, az

Event Sales and Sourcing Coordinator

Administrative Assistant to the Learning Center Coordinator

Administrative Coordinator

Office Hospitality Associate / Coordinator – Full-Time

Office Hospitality Associate / Coordinator – Part-Time

Sr. Coordinator, Office Services

Part Time Event Services and Catering Set-up Assistant (Temp Level 1)

Banquet Server

Office Administrative Coordinator

Catering and Conference Services Coordinator

Specialist - Research Support

Banquet- Bartender

Wellness Coordinator (Inside Sales)

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