Top 170 Project specialist associate Jobs in Miami Beach Fl

Administration, Finance & Human Resources Assistant
DRRT —Miami, FL
- $22 - $24 an hour
- Weekends as needed
- Microsoft Outlook
- Customer service
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
14d
Instructional Design Specialist - LMS Management
Atlas Air —Miami, FL
- $73,000 - $85,500 a year
- Weekends as needed
- Mid-level
- Microsoft Office
- Analysis skills
- Health insurance
- Dental insurance
Instructional Design Specialist - LMS Management
Atlas Air —Miami, FL
- $73,000 - $85,500 a year
- Weekends as needed
- Mid-level
- Microsoft Office
- Analysis skills
Sr. Trainer, PIT and Risk
Coke Florida —Hollywood, FL
- Full-time
- Background check
- PMP
- Office
- Paid holidays
- Health insurance
Quick Apply
3d
Accounts Receivable Specialist (Minimum 3 yrs exp req)
Acordis International Corp —Miramar, FL
- $24 - $27 an hour
- Full-time
- Microsoft Excel
- Research
- Mid-level
- AD&D insurance
- Health insurance
Quick Apply
Google Pixel Sales Specialist (Verizon Partner Store)
Mosaic —Fort Lauderdale, FL
- $56,000 a year
- Full-time
- Merchandising
- Ability to lift 50 pounds
- Mentoring
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Digital Media Specialist
CAI —Miami, FL
- $35 - $40 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
10d
Associate Digital Project Specialist
Lakeview Loan Servicing —Coral Gables, FL
- $65,000 - $80,000 a year
- Full-time
- Remote
- Marketing
- Mid-level
- Bachelor's degree
14d
Business Support Specialist (Data Analyst), Periop Admin, Jackson Main, FT, Days
Jackson Health —Miami, FL
- Full-time
- Customer service
- Mid-level
- 3 years
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Business Support Specialist, State and Federal Grants, Jackson Main, FT, Days
Jackson Health —Miami, FL
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
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3d
Research Support Specialist
University of Miami —Miami, FL
- Full-time
- Hybrid work
- No experience needed
- Databases
- Ob/Gyn
- Health insurance
- Dental insurance
10d
Child Life Activity Assistant (Per Diem, Days)
Nicklaus Children's Hospital —Miami, FL
- Per diem
- Microsoft Excel
- Microsoft Outlook
- Inpatient
IT AV Installation and Repair Specialist I - 995759
Nova Southeastern University —Fort Lauderdale, FL
- Weekends as needed
- Background check
- High school diploma or GED
- Ability to lift 50 pounds
- Health insurance
- Dental insurance
Research Associate 1
University of Miami —Miami, FL
- Weekends as needed
- No experience needed
- Mid-level
- University
- Health insurance
- Dental insurance
ELIGIBILITY SPECIALIST I - 60069344
The State of Florida —Miami, FL
- $2,785.92 a month
- Background check
- Word processing
- Computer literacy
- Opportunities for advancement
Document Processing Specialist - Tax
ADP —Miami, FL
- Full-time
- Research
- Mid-level
- Office
6d
PCC Ent Analytics & Statistics Specialist
Pediatric Associates —Plantation, FL
- Full-time
- 5 years
- Analysis skills
- Math
Member Engagement Specialist
Educational Federal Credit Union —Miami, FL
- Mid-level
- 3 years
- High school diploma or GED
- Paid holidays
- Tuition reimbursement
Quick Apply
Conferencing and Media Specialist
Barry University —Hollywood, FL
- Full-time
- Computer Science
- Mid-level
- University
- Health insurance
- Dental insurance
Administrative Specialist III (Multiple Openings)
Broward College —Davie, FL
- $35,880 - $41,262 a year
- Weekends as needed
- Background check
- Mid-level
- Office
- Wellness program
- Paid parental leave

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Administration, Finance & Human Resources Assistant

DRRT -
Miami, FL

Quick Apply

Job Details

Full-time | Contract
$22 - $24 an hour
14 days ago

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Flexible schedule
Retirement plan

Qualifications

Customer communication
Teamwork
Confidential information handling
Serving clients
Customer service
Financial records management
Financial record maintenance
QuickBooks
Accounting and finance experience
Business Administration
Business
Associate's degree
Time management

Full Job Description

Key Responsibilities

Office Administration & Operations

Manage the daily operations of the office, ensuring an organized, efficient, and professional work environment.
Continuously evaluate office processes and recommend improvements that enhance operational efficiency and productivity.
Coordinate and manage relationships with vendors, contractors, service providers, and building management.
Maintain vendor contracts, service agreements, and historical records.
Coordinate office maintenance, including cleaning services, janitorial services, repairs, HVAC, furniture, office equipment, plants, catering, office supplies, and other facility needs.
Monitor office inventory and maintain appropriate levels of supplies while managing purchasing and vendor relationships.
Serve as the primary liaison with the building management and security personnel to address facility-related matters.
Manage incoming and outgoing mail, courier services, and confidential correspondence while improving internal mail distribution processes.
Organize, maintain, scan, archive, and securely store confidential company, legal, financial, and personnel records.
Provide high-level administrative support to executive leadership, including scheduling, correspondence, meeting preparation, and confidential projects.
Flexible schedule with the readiness to support the team on weekends during emergencies.

Finance & Bookkeeping

Maintain accurate financial records, including general journal entries, accounts payable, accounts receivable, cash management, and monthly bank reconciliations.
Perform daily bookkeeping functions using QuickBooks, ensuring all financial transactions are accurately recorded and properly documented.
Review, organize, scan, and maintain supporting financial documentation in accordance with company procedures.
Prepare annual client financial reports reflecting incoming and outgoing transaction activity.
Review, code, and process employee expense reports while ensuring compliance with company policies.
Assist with payment processing, vendor invoices, reimbursements, and accounting documentation.
Support financial reporting, budgeting activities, and special accounting projects as assigned.
Assist executive leadership with financial presentations, reports, and management meetings.

Human Resources

Administer employee paid time off (PTO), attendance tracking, and timekeeping through ADP.
Maintain confidential employee personnel files and HR documentation.
Assist with employee onboarding, orientation, and offboarding processes.
Coordinate employee benefits administration and maintain HR records.
Assist in organizing company meetings, employee recognition programs, corporate retreats, training sessions, and team-building events.
Ensure compliance with company policies and assist with updating employee policies and procedures.
Maintain confidentiality of sensitive employee and company information at all times.
Foster a positive, professional, and collaborative workplace culture while exemplifying the firm's core values of Excellence, Trust & Integrity, Creativity & Innovation, and Knowledge & Expertise.

Administrative Support

Prepare reports, presentations, spreadsheets, and executive correspondence.
Support senior management with administrative projects, scheduling, meeting coordination, and special assignments.
Assist multiple departments with operational and administrative needs as required.
Maintain organized filing systems and ensure records remain current and accessible.
Perform additional administrative, financial, and human resources duties as assigned by the Director of Finance & Human Resources.

Qualifications

Education & Experience

Associate or bachelor’s degree in business administration, Accounting, Finance, Human Resources, or a related field preferred.
Two (2) to four (4) years of experience in office administration, bookkeeping, accounting, finance, or human resources.
Previous experience working in a law firm or other professional services environment is preferred.
Demonstrated bookkeeping and accounting experience with the ability to maintain accurate financial records.
Experience using QuickBooks is required.
Experience with ADP payroll and time management systems is preferred.
Advanced proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, and Word.

Required Skills & Competencies

Exceptional organizational, planning, and time management skills.
Strong bookkeeping, accounting, and financial recordkeeping abilities.
Excellent written, verbal, and interpersonal communication skills.
Outstanding customer service skills with the ability to interact professionally with employees, clients, vendors, and executives.
Ability to exercise sound judgment and maintain strict confidentiality.
Strong analytical and problem-solving skills with exceptional attention to detail.
Ability to anticipate needs, prioritize competing responsibilities, and work independently with minimal supervision.
Ability to thrive in a fast-paced environment while managing multiple deadlines.
Highly dependable with a demonstrated commitment to professionalism, accountability, and excellence.
Self-motivated, resourceful, and proactive with a positive attitude and strong work ethic.
Ability to contribute effectively both independently and as part of a collaborative team.
High degree of integrity, discretion, and professionalism.

Company Offers

Opportunity to join a dynamic, innovative, and industry-leading global law firm.
Comprehensive benefits package including:
100% employer-paid health insurance
Dental and vision insurance
401(k) retirement plan
Short-term and long-term disability coverage
Paid Time Off (PTO)
Generous firm holiday schedule
Corporate retreats and employee appreciation events
Collaborative, inclusive, and professional work environment focused on employee development, recognition, and long-term career growth.

This position is ideal for an organized, dependable, and service-oriented professional who enjoys wearing multiple hats and playing a vital role in the success of the organization. The Administration, Finance & Human Resources Specialist will serve as a trusted member of the firm's operations team, contributing to the efficiency, professionalism, and continued growth of the firm.

Pay: $22.00 - $24.00 per hour

Benefits:

401(k)
Dental insurance
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

project specialist associate jobs in miami beach fl

Administration, Finance & Human Resources Assistant

Instructional Design Specialist - LMS Management

Instructional Design Specialist - LMS Management

Sr. Trainer, PIT and Risk

Accounts Receivable Specialist (Minimum 3 yrs exp req)

Google Pixel Sales Specialist (Verizon Partner Store)

Digital Media Specialist

Associate Digital Project Specialist

Business Support Specialist (Data Analyst), Periop Admin, Jackson Main, FT, Days

Business Support Specialist, State and Federal Grants, Jackson Main, FT, Days

Research Support Specialist

Child Life Activity Assistant (Per Diem, Days)

IT AV Installation and Repair Specialist I - 995759

Research Associate 1

ELIGIBILITY SPECIALIST I - 60069344

Document Processing Specialist - Tax

PCC Ent Analytics & Statistics Specialist

Member Engagement Specialist

Conferencing and Media Specialist

Administrative Specialist III (Multiple Openings)

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