Top 12 Catering & conference services coordinator Jobs in Miami Fl

Office Services Coordinator
Fox Rothschild LLP —Miami, FL
- Spanish
- Maintenance
- Microsoft Office
Convention Services | Event Coordinator
Fontainebleau Florida Hotel, LLC —Miami Beach, FL
- Full-time
- 5 years
- Mid-level
- Hotel
Senior Coordinator Administrative Services
Florida International University —Miami, FL
- $55,000 - $62,000 a year
- Online Application
- Background check
- Office
- 3 years
18h
Event Coordinator (On-call, Contractor)
Playbook —Miami, FL
- $25 an hour
- Contract
- Google Workspace
- Mid-level
- Office
Program Coordinator - Cuban Research Institute
Florida International University —Miami, FL
- $40,000 - $45,000 a year
- Online Application
- Background check
- Spanish
- Management
12d
Events Assistant Manager
Miami Dade Bar Association —Miami, FL
- From $47,000 a year
- Full-time
- Bilingual
- Marketing
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
8d
Office Services Sr Coordinator
CBRE —Fort Lauderdale, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
1h
Banquets | Event Operations Manager
Fontainebleau Florida Hotel, LLC —Miami Beach, FL
- Full-time
- Mid-level
- 3 years
- Hotel
Talent Acquisition Coordinator, Law Students
McDermott Will & Emery —Miami, FL
- Online Application
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
7d
Executive Operations Administrator
The University of St. Augustine for Health Sciences —Miami, FL
- $79,300 - $111,510 a year
- Weekends as needed
- Microsoft Word
- School experience
- Microsoft Outlook
- Paid holidays
- Disability insurance
Sales Manager
Acqualina Management, LLC —Sunny Isles Beach, FL
- Marketing
- Mid-level
- Office
- Paid holidays
- Health insurance
Group Sales Manager
Acqualina Management, LLC —Sunny Isles Beach, FL
- Marketing
- Mid-level
- Office
- Paid holidays
- Health insurance
3d

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Convention Services | Event Coordinator
Fontainebleau Florida Hotel, LLC —Miami Beach, FL
Administrative support including: answering phones, taking catering inquiries, assisting Convention Services managers. High school education or equivalent.
Event Services Coordinator
Edlen Electrical Exhibition Services —Miami, FL
This entry-level role is ideal for someone who thrives in fast-paced environments and enjoys being part of the behind-the-scenes magic that makes events…
$22 - $25 an hour
Quick Apply

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Event Planning Coordinator
The Ohio State University —Columbus, OH
Works closely with event staff including Catering Audio Visual and Production teams; provides service for customers hosting events in and around the Ohio Union;…
$19.28 - $25.19 an hour
Administrative Assistant
Kokosing Industrial, Inc. —Westerville, OH
Fill in for corporate office receptionist on assigned days/times for fielding of incoming calls and welcoming of visitors.
Quick Apply
1d

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Office Services Coordinator

Fox Rothschild LLP -
Miami, FL

Apply Now

Job Details

Qualifications

Office supply management
Visitor query response
Mail stamping
Spanish
Office equipment routine maintenance
Phone answering
Mail metering
Maintaining an organized workspace
Furniture dusting
Visual sorting
Catering experience
Copy machines
Moving
Maintenance
Mail distribution
Scanning
Legal firm experience
Microsoft Office
Cleaning kitchen areas
High school diploma or GED
Catering equipment setup
Video conferencing software
Food supply stocking
Mail management
Staff training
Desktop applications
Organizational skills
Law office experience
Mail processing
Event setup

Full Job Description

As a member of the Office Services team, the Office Services Coordinator provides high-quality office services related support. Maintains positive working relationships with clients, attorneys, and support staff. Adheres to strict confidentiality, timeliness, and accuracy of all related work.

ESSENTIAL FUNCTIONS:

Oversees mailroom services, including sorting, distributing, collecting, and metering of mail and parcels on an accurate and timely basis.
Train new employees on the processes and procedures of the office services department.
Produce accurate copying/printing, faxing, and scanning in accordance with verbal and written instructions and Firm policies and procedures.
Responsible for the organization and upkeep of copy rooms. Stock general supplies; deliver paper; provide daily maintenance of the copier area.
On a proactive basis, responsible for appropriate set-up and cleaning of conference rooms. Inspect and ensure that all rooms are stocked with appropriate supplies and continuously ready for use. Assist with the delivery and set-up of catering for meetings.
Work with the Office Administrator to provide on-site assistance to the Information Services team, including installing video and audio-conferencing equipment.
Maintain appropriate inventory levels of all related supplies. Organize and distribute kitchen supplies.
Maintain organization and cleanliness of shared office spaces, such as copy rooms, file rooms and kitchen areas. Perform incidental cleaning, dusting, and other related tasks.
Provide front desk back-up coverage for the receptionist. Front desk responsibilities include facilitating incoming calls, as well as greeting, assisting, and providing general information to visitors.
Assist with general clerical support, as requested.

ADDITIONAL FUNCTIONS:

Other duties, as assigned.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES):

Education:

High School Diploma or equivalent combination of education and/or work experience.

Experience:

Prior law firm or professional services firm related experience preferred but not required.

Knowledge, Skills, & Abilities:

Verbal proficiency in Spanish to support communication with Spanish-speaking clients, vendors, and stakeholders strongly preferred.
Must have strong ability to communicate effectively, tactfully, and professionally with clients, attorneys, and staff.
Routinely able to lift up to 50 pounds of office related equipment, supplies and incoming and outgoing parcels.
Knowledge and experience using office equipment, including copiers, scanners, fax machines and other related equipment.
Must be extremely customer service oriented.
Possess general computer ability using MS Office.
Exceptional organizational skills, initiative, and judgment.
Ability to adhere to strict deadlines and manage conflicting priorities.
Strong ability to multi-task efficiently and effectively.
Ability to perform tasks with a high degree of accuracy and attention to detail.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL REQUIREMENTS

Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

This job description is not an exhaustive list of all functions that the employee may be required to perform and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Equal Opportunity Employer - vets, disability

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Apply Now

Refine Your Search

catering & conference services coordinator jobs in miami fl

Office Services Coordinator

Convention Services | Event Coordinator

Senior Coordinator Administrative Services

Event Coordinator (On-call, Contractor)

Program Coordinator - Cuban Research Institute

Events Assistant Manager

Office Services Sr Coordinator

Banquets | Event Operations Manager

Talent Acquisition Coordinator, Law Students

Executive Operations Administrator

Sales Manager

Group Sales Manager

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