Top 26 Specialist project coordinator Jobs in Middleton Wi

Operations & Strategic Projects Coordinator
Madison Veterinary Specialists —Monona, WI
- Part-time
- Microsoft Word
- Microsoft Excel
- English
Quick Apply
5h
Specialist - Project Coordinator
TDS Telecom —Madison, WI
- $56,800 - $92,300 a year
- Full-time
- Remote
- Microsoft Word
- Mid-level
- Driver's License
- Paid parental leave
- Paid holidays
Sr Specialist - Project Coordinator
TDS Telecom —Madison, WI
- $67,000 - $108,800 a year
- Full-time
- Remote
- Microsoft Word
- Driver's License
- Bachelor's degree
- Paid parental leave
- Paid holidays
Customer Care Project Coordinator
Business Communication Solutions —Waunakee, WI
- $44,000 - $58,000 a year
- 8 hour shift
- Background check
- Microsoft Excel
- Computer literacy
- Paid training
- Disability insurance
Quick Apply
7d
Clinical Supply Chain Implementation Coordinator
UW Health —Madison, WI
- $79,845 - $119,767 a year
- Full-time
- Hybrid work
- Mid-level
- Analysis skills
- Children
- Paid parental leave
- Health insurance
Communications Specialist, SEIU Wisconsin
Service Employee Intl. Union —Madison, WI
- $53,864 - $61,144 a year
- Weekends as needed
- Spanish
- English
- Mid-level
- Paid holidays
- Dental insurance
Quick Apply
Provider Credentialing & Contracting Coordinator
Group Health Cooperative of South Central Wisconsin —Madison, WI
- Full-time
- Hybrid work
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Customer Service Reliability Lead
Sub-Zero Group, Inc. —Madison, WI
- Background check
- Mid-level
- High school diploma or GED
- Profit sharing
- Health insurance
Quick Apply
Grants Coordinator
State of Wisconsin - Corrections —Madison, WI
- $58,718 - $96,907 a year
- Online Application
- Pass drug screening
- Research
- Mid-level
- Paid holidays
- Health insurance
7d
Buyer II - Operations
Sub-Zero Group, Inc. —Madison, WI
- Background check
- Microsoft Excel
- Research
- Profit sharing
- Health insurance
Quick Apply
13d
Campaign Fundraising Specialist - Minneapolis, Madison, or Milwaukee
Blood Cancer United —Madison, WI
- Weekends as needed
- Hybrid work
- Research
- Mid-level
- Bachelor's degree
- Wellness program
- Paid holidays
Quick Apply
Outreach Prog Assoc Dir- Wisconsin Child Welfare Professional Development System (WCWPDS)
University of Wisconsin–Madison —Madison, WI
- $100,000 - $135,000 a year
- Full-time
- Hybrid work
- Writing skills
- Driver's License
- Criminal background check
- Retirement plan
14d
IT Support Specialist
Kayser Ford —Madison, WI
- $50,000 - $60,000 a year
- Full-time
- English
- Mid-level
- Office
Quick Apply
7d
Seasonal, Operations Technical Specialist (Part Time)
H&R Block —Madison, WI
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Flexible schedule
Construction Estimating Specialist
The HR Dept LLC —Madison, WI
- $80,000 - $90,000 a year
- Full-time
- Research
- Mid-level
- Residential
- Profit sharing
- Disability insurance
Quick Apply
8d
Surveyor Senior or Advanced
State of Wisconsin - Administration —Madison, WI
- $21.70 - $52.09 an hour
- Online Application
- Data analysis skills
- Office
- US work authorization
Buyer - Operations
Sub-Zero Group, Inc. —Madison, WI
- Microsoft Word
- Background check
- Microsoft Excel
- Profit sharing
- Health insurance
Quick Apply
1d
Clinic Manager
Group Health Cooperative of South Central Wisconsin —Madison, WI
- Full-time
- Microsoft Word
- CPR Certification
- Nursing
- Disability insurance
- Health insurance
Quick Apply
MDS Solutions - Senior Director of Operations
MDS Solutions —Madison, WI
- Full-time
- Nursing
- RN License
- Customer service
- Health savings account
- Dental insurance
7d

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Cabinet Specialist/Showroom Coordinator
DeCenzo Company, Inc. —Westerville, OH
Serve as the friendly professional voice of the business by answering incoming phone calls. *Experience:* Minimum of 2-3 years of professional experience in…
$22 - $30 an hour
Quick Apply
5d
Store Technology Support - POS
Proteam Solutions Inc. —Columbus, OH
Associate or Bachelor's degree in Information Technology, Computer Science, or related field preferred; equivalent experience considered.
$20 - $21 an hour
Quick Apply

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specialist project coordinator jobs near middleton wi

Operations & Strategic Projects Coordinator

Madison Veterinary Specialists -
Monona, WI

Quick Apply

Job Details

Part-time | Full-time
5 hours ago

Qualifications

Newsletters (communication methods)
Escalation handling

Full Job Description

Job Overview:

Madison Veterinary Specialists is seeking a highly organized, proactive, and resourceful Operations & Strategic Projects Coordinator to support organizational leadership and advance important operational initiatives.

This is an emerging, high-trust role requiring sound judgment, professional confidence, intellectual curiosity, and exceptional follow-through. The Coordinator will help translate organizational priorities into action by organizing information, gathering relevant data, managing timelines, documenting decisions, coordinating stakeholders, and maintaining momentum across multiple projects.

The successful candidate must be comfortable managing several fast-moving and competing priorities within a complex medical environment. This individual will respectfully hold leaders, managers, and project participants accountable for agreed-upon deliverables—including confidently reminding key leaders when information, decisions, or work are needed to keep a project moving.

This person will know when to work independently, when to ask thoughtful questions, and when to seek redirection. They will not wait for every step to be assigned or directed. When they identify a need or potential problem, they will gather the relevant information, evaluate possible options, and bring forward a thoughtful recommendation.

Requirements:

The successful candidate will be:

Highly organized, self-directed, dependable, and attentive to detail.
Comfortable working in a fast-paced medical environment where priorities may change quickly.
Able to distinguish between what is urgent, what is important, and what requires leadership involvement.
Proactive enough to recognize what needs to be done without waiting for detailed instructions.
Confident enough to respectfully hold people at all levels of the organization accountable for commitments and deadlines.
Diplomatic and persistent when following up on delayed work or competing priorities.
Intellectually curious and willing to ask thoughtful questions to better understand the purpose behind the work.
Resourceful in gathering information, analyzing needs, and developing practical recommendations.
Comfortable presenting a proposed solution—not simply identifying a problem.
Receptive to feedback and capable of adjusting direction without becoming discouraged or losing momentum.
Skilled at balancing initiative with appropriate judgment and escalation.
Able to maintain composure, accuracy, and professionalism while managing multiple competing demands.
Committed to the mission, culture, and professional standards of Madison Veterinary Specialists.

Preferred Qualifications:

Previous experience in veterinary medicine, human healthcare, medical operations, or another clinically complex environment, with the ability to understand medical terminology, professional credentialing, compliance requirements, and the operational impact of time-sensitive decisions.

Essential Job Functions:

Project & Leadership Coordination: Coordinate assigned projects, maintain timelines and action-item trackers, document decisions and next steps, follow up with stakeholders, and provide meeting support as needed.
Operational Documentation & Workflow Improvement: Maintain and update hospital SOPs and other operational documentation; assist with identifying, documenting, and implementing process improvements.
Compliance, Accreditation, & Credentialing: Support hospital accreditation and compliance initiatives, including AAHA and OSHA; coordinate professional memberships and liability insurance as well as credentialing-related documentation.
Recruiting & Candidate Experience: Support DVM and other strategic recruiting initiatives by coordinating interview logistics, travel and accommodations, candidate itineraries, meals, feedback surveys, and communication with internal stakeholders.
Client Experience & Organizational Data: Collect, organize, and summarize client feedback and other operational data; maintain relevant tracking tools and logs; identify trends and prepare information for leadership review and decision-making.
Strategic Partnerships & Programs: Coordinate administrative requirements and ongoing documentation for hospital partnerships, charitable initiatives, rescue organizations, vendors, and other organizational programs.
Internal Communications & Engagement: Develop and coordinate internal communications, including newsletters and project updates, and support hospital events and employee engagement initiatives.
Cross-Functional Special Projects: Provide project coordination and administrative support for emerging organizational priorities that involve multiple departments, stakeholders, or leadership team members.

Measures of Success:

Success in this role will be demonstrated by:

Leadership priorities being translated into clear action plans, responsibilities, and timelines.
Projects maintaining momentum despite competing operational demands.
Leaders and managers receiving timely, professional follow-up regarding commitments and deadlines.
Delays, missing information, and potential barriers being identified and communicated before they jeopardize a project.
The Coordinator consistently arriving with relevant information, thoughtful questions, and practical recommendations.
Work progressing independently without the need for frequent reminders or detailed step-by-step supervision.
Leadership having confidence that important initiatives will remain visible, organized, and actively advanced.

Language Skills:

Ability to read, write, and speak English fluently and communicate effectively with team members, leadership, clients, vendors, and other external partners.

Computer and Administrative Skills:

Familiar with Microsoft Word, Excel, and standard office equipment.
Able to organize, maintain, and accurately communicate information across multiple projects and stakeholders.

Physical Demands:

This position primarily involves sedentary work, including prolonged periods of sitting and working at a computer. The employee must occasionally stand, walk, bend, reach, and lift or carry items weighing up to 20 pounds. The role requires the ability to move throughout the hospital as needed to communicate with team members and support projects.

Work Environment:

The work environment characteristics described here represent those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

The role is primarily performed in an office and veterinary hospital environment and may involve occasional exposure to animals, pet dander, noise, cleaning agents, infectious agents, zoonotic disease, and other conditions associated with a veterinary medical setting.

Quick Apply

Refine Your Search

specialist project coordinator jobs in middleton wi

Operations & Strategic Projects Coordinator

Specialist - Project Coordinator

Sr Specialist - Project Coordinator

Customer Care Project Coordinator

Clinical Supply Chain Implementation Coordinator

Communications Specialist, SEIU Wisconsin

Provider Credentialing & Contracting Coordinator

Customer Service Reliability Lead

Grants Coordinator

Buyer II - Operations

Campaign Fundraising Specialist - Minneapolis, Madison, or Milwaukee

Outreach Prog Assoc Dir- Wisconsin Child Welfare Professional Development System (WCWPDS)

IT Support Specialist

Seasonal, Operations Technical Specialist (Part Time)

Construction Estimating Specialist

Surveyor Senior or Advanced

Buyer - Operations

Clinic Manager

MDS Solutions - Senior Director of Operations

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