Job Number: 23
Location: Midland
Supervises: N
FLSA: Non-Exempt
Division: ADM
Salary: $15.66 per hour. Sign on bonus may be available.
Shift: M-F 8am - 5pm; Assignedwork hours may change as the needs of the agency and clients change
Driving required: Y
Travel required: Y
Settings: office
POSITION SUMMARY/JOB PURPOSE:
The Accounting Clerk processespayroll and mileage for all employees, including reviewing timesheets, enteringemployee data, and making adjustments. This position reconciles invoices and manages the agency's cell phones.The Accounting Clerk maintains financial records in compliance with allapplicable laws and regulations.
This position works independently,under limited supervision, reporting major activities through periodicmeetings.
EDUCATION, EXPERIENCE, OTHERQUALIFICATIONS:
Education Required: High School Diploma or GED.
Experience Required: At least 1 year experience in payroll orrelated activities preferred.
Registration, Certification,Licensure or other Qualifications Required:
- Must maintain a valid TexasDriver's license, auto liability insurance and a driving record acceptable toPermiaCare's insurance requirements.
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Required to pass criminal historyand background checks as well as pre-employment drug screen.
ESSENTIAL DUTIES ANDRESPONSIBILITIES:
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Ensure staff submit timesheets ontime.
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Review timesheets weekly prior toprocessing.
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Review payroll documents andchanges.
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Resolve payroll discrepancies anderrors.
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Reconcile payroll and payableaccounts.
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Respond to employee inquiriesregarding payroll-related issues.
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Maintain confidential payroll recordsand information.
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Collect and enter mileage logsaccurately.
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Review mileage logs for accuracy.
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Enter and process supplementarypayroll information, including sign on bonuses and incentive forms.
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Reconcile invoices.
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Manage the agency's cell phones.
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Complete purchase orders.
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Enter client earnings report intospreadsheet and import into HRIS/payroll software.
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Enter new deductions such as childsupport, retirement or additional benefits.
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Reconcile benefits statements withHRIS/payroll software.
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Communicate with HRIS/payrollsystem staff as needed.
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Download deposit reports and enterinto deposit and checking logs.
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Meet with other PermiaCare staffas needed.
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Meet unit performance measures ortargets.
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Maintain confidentiality ofsensitive records and treatment information, client files and protected healthinformation in compliance with HIPAA, laws, rules and regulations, andestablished procedures.
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Maintain regular and reliablephysical on-site attendance. Regular attendance, dependability, and promptnessare required for the scheduled work day 100% of the time, to ensure consistencyand completeness of program's processes.
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Comply with the Abuse, Neglect,and Exploitation policy and reporting requirements.
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Adhere to the Code of Conduct andStandards of Behavior policy requirements.
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Establish and maintain effectivework relationships with individuals served and their families, supervisors,co-workers and visitors by demonstrating cooperative, courteous and respectfulbehavior at all times.
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Communicate regularly withsupervisor.
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Open and process mail/email in atimely manner.
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Answer phone, collect phonemessages and respond to requests timely and accurately.
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Maintain safe and clean workingenvironment by complying with procedures, rules and regulations.
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Perform all work functions andinteractions using a trauma informed approach.
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Display professionalism whenrepresenting PermiaCare and the program in the community.
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Maintain compliance with legalrequirements and company policies and procedures.
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Maintain valid and currentdriver's license, auto insurance, acceptable driving record and reliabletransportation at all times. Driving may be required for this position.
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Complete all training as assignedprior to due date.
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Other duties as assigned.
MARGINAL DUTIES ANDRESPONSIBILITIES (these duties are not designated as essential for the purposesof ADA; they are still required duties):
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Fill in for other accounting staffas needed.
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Provide translation, ifapplicable.
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Participate in team meetings orstaffings.
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Participate in communityactivities and/or attends community meetings as needed.
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Participate in workgroups andcommittees as assigned.
KNOWLEDGE, SKILLS, ABILITIES ANDCOMPETENCIES:
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Knowledge of accountingprinciples.
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Knowledge of payroll process andrelevant legal regulations.
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Proficiency in payroll software.
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Knowledge of HIPAA and ability toprotect confidentiality.
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Effective multi-tasking skills.
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Good organizational skills.
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Welcoming, positive behavior.
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Ability to express self clearlyand effectively, orally and in writing.
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Effective time management skills.
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Exceptional customer serviceskills, including positive attitude.
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Cultural sensitivity.
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Dependable attendance andpunctuality.
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Knowledge of trauma informedtheories, principles and practices
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Flexibility and adaptability todifferent work environments.
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Excellent computer skills,including Word, Excel, Outlook, and Electronic Health Records (EHR).
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Reading and comprehending.
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Reasoning and analyzing.
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Ability to coordinate with variousinter-agency personnel.
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Ability to fulfill PMAB andCPR/First Aid requirements.
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Ability to work independently.
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Good interpersonal skills,including ability to build rapport with individuals including co-workers.
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Ability to display comfort ininteracting with individuals of diverse cultural, ethnic and economicbackgrounds and with social service, healthcare, educational and criminaljustice organizations, as needed.
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Ability to acquire and utilize newskills as the job requires.
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Ability to work cooperatively andproductively with supervisor, individuals, co-workers, and groups of persons atall levels of activity, contributing to a spirit of teamwork.
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Ability to maintain highlyconfidential information.
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Ability to remain calm instressful situations.
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Ability to plan and schedule workand implement directives without constant supervision.
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Model professionalism byappropriate dress, language, ethics and work habits.
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Ability to drive personal and/orcompany vehicle. This position mayrequire travel to agency program sites, community and residential sites, and/orlocations outside the PermiaCare catchment area. This position may require transport of agencyindividuals and/or individuals served.
PHYSICAL REQUIREMENTS:
Abilities Required:
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Light Lifting, under 15 lbs
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Light Carrying, under 15 lbs
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Walking
- Standing
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Sitting
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Operating office equipment
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Operating motor vehicle
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Ability to see
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Identify colors
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Hearing (without aid)
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Ability to write
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Ability to count
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Ability to read
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Ability to tell time
Other (specify): driving required. May require some travelafter hours and overnight.
WORKSITE CONDITIONS:
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Travel
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Inside
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Working closely with others
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Working alone
ADA Statement: Reasonable accommodations may be made toenable individuals with disabilities to perform essential functions.
EEO Statement: PermiaCare is committed to hiring andretaining a diverse workforce. We are proud to be an Equal OpportunityEmployer, making decisions without regard to race, color, ethnicity, nationalorigin, sex, sexual orientation, gender identity, religion, age, disability,veteran status, genetic information, or any other characteristic protected bystate or federal law.
This job description is notdesigned to cover or contain a comprehensive list of duties, activities orresponsibilities that are required of the employee for this job. Duties, activities and responsibilities maychange or new ones may be assigned at any time with or without notice. This jobdescription does not constitute an employment contract with PermiaCare. Employment is at-will.
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