Top 50 executive assistant Jobs in milwaukee, wi

Administrative Assistant
Outreach Community Health Centers —Milwaukee, WI
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Executive Marketing Administrator
The QTI Group —Milwaukee, WI
- From $85,000 a year
- Monday to Friday
- Research
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
Legal Executive Assistant
Godfrey & Kahn —Milwaukee, WI
- Full-time
- Research
- Mid-level
- Bachelor's degree
- Travel reimbursement
- Wellness program
Quick Apply
5d
Executive Assistant
Johnson Controls —Milwaukee, WI
- $76,000 - $105,000 a year
- Full-time
- Microsoft Access
- Mid-level
- Office
- Paid holidays
- Health insurance
Executive Assistant
Vaso Corporation —Milwaukee, WI
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Executive Assistant to Pres/Office Manager
Milwaukee Bucks, LLC. —Milwaukee, WI
- Weekends as needed
- 5 years
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Executive Assistant
Children's Wisconsin —Milwaukee, WI
- Full-time
- 5 years
- Research
- Mid-level
5d
Executive Administrative Assistant - Midwest Region Small Business Banking
U.S. Bank National Association —Milwaukee, WI
- $24.18 - $32.21 an hour
- Full-time
- 5 years
- Word processing
- Writing skills
- Paid holidays
- Disability insurance
4d
Senior Executive Assistant
MGIC —Milwaukee, WI
- $25.97 - $42.86 an hour
- Online Application
- 5 years
- Research
- Office
- Profit sharing
- Wellness program
Executive Assistant
Milwaukee Area Technical College —Milwaukee, WI
- $52,466 - $70,819 a year
- Online Application
- Office
- 3 years
- University
2d
BODYROK Executive Assistant - Hartland, WI
BODYROK —Hartland, WI
- $80,000 a year
- Full-time
- Hybrid work
- Research
- Mid-level
- Bachelor's degree
- Work from home
Quick Apply
Executive Assistant
Lakeside Manufacturing, Inc —Milwaukee, WI
- $30 - $38 an hour
- Full-time
- Microsoft Outlook
- Office
- Senior level
Quick Apply
Legal Administrative Assistant
Group II —Milwaukee, WI
- Full-time
- Mid-level
- Office
- Bachelor's degree
Executive Assistant
Foxconn-PCE Technology —Milwaukee, WI
- Full-time
- Research
- Mid-level
- Office
Quick Apply
Administrative Assistant
Direct Supply —Milwaukee, WI
- Full-time
- Marketing
- Mid-level
- Office
4d
Executive Assistant-Sensing, Safety, & Industrial Components
Rockwell Automation —Milwaukee, WI
- Full-time
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Executive Assistant
MEC (Mayville Engineering) —Milwaukee, WI
- Hybrid work
- 5 years
- Office
- Organizational skills
Quick Apply
9d
Executive Assistant
Jewish Family Services —Milwaukee, WI
- Part-time
- Background check
- Mid-level
- Office
Quick Apply
Executive Assistant
Direct Supply —Milwaukee, WI
- Full-time
- Marketing
- 5 years
- Office
4d
Executive Assistant
Granite Hills Hospital —West Allis, WI
- Full-time
- 5 years
- High school diploma or GED
- Bachelor's degree
- Health insurance
- Dental insurance

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Administrative Assistant

Outreach Community Health Centers -
Milwaukee, WI

Quick Apply

Job Details

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Associate's degree
Office experience

Full Job Description

Position Summary

Under the direction of the Chief Financial Officer (CFO) the Administrative Assistant serves as the administration coordinator for Outreach Community Health Centers, Inc. (OCHC). This position serves as the primary backup to the Executive Assistant to the CEO/President and will be responsible for managing complex schedules, coordinating meetings, providing support to the finance department, and performing a variety of administrative tasks to ensure the smooth operation of administrative office functions. The ideal candidate is detail-oriented, adaptable, and thrives in a fast-paced, professional environment.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Executive Support & Scheduling (Primary Support):

Act as primary backup and support to the Executive Assistant to the CEO/President, ensuring seamless coverage during absences.
Proactively manage complex calendars for members of the executive team, including scheduling and coordinating internal and external meetings, appointments, and conferences.
Arrange all meeting logistics, including booking and preparation of materials.
Coordinate domestic itineraries, flights, accommodations, and ground transportation as needed.

Financial Administrative Support:

Assist the finance department with basic administrative tasks, which may include backup support to purchasing, logging daily checks, and assisting with documentation organization.
Maintain confidentiality and handle sensitive financial information with discretion.
Facilitate communication and scheduling between the executive and the finance department.

General Administrative Duties for Executive Team:

Prepare, edit, and format documents, presentations, reports, and correspondence for the executive team.
Manage incoming communications (emails and mail) with professionalism, responding or directing inquires appropriately.
Assist in the planning and execution of company events, board meetings, and senior leadership gatherings.
Handle occasional personal administrative tasks for executives as requires.

Operational Efficiency:

Anticipate the needs of the executive team and resolve scheduling conflicts or operational hurdles.
Serve as a liaison between executives, internal departments, and external stakeholders.
Maintain office supplies and ensure common areas and conference rooms are prepared for executive use.

Minimum Qualifications (Knowledge, Skills, and Abilities)

Education & Experience:

Requires Associate's degree in business-related field required.
Minimum 2–3 years of experience in an administrative role, preferably supporting senior-level executive or within a corporate environment.

Knowledge, Skills, and Abilities:

Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
Good written and verbal communication skills.
Outstanding organizational and time-management skills with attention to detail.
Proven ability to manage multiple priorities, meet deadlines, and maintain composure under pressure.
High degree of professionalism, discretion, and ability to handle confidential information.
Strong problem-solving skills and a proactive, service-oriented attitude.

Outreach Community Health Centers, Inc. is an Equal Opportunity Employer

Quick Apply

Refine Your Search

executive assistant jobs in milwaukee, wi

Administrative Assistant

Executive Marketing Administrator

Legal Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant to Pres/Office Manager

Executive Assistant

Executive Administrative Assistant - Midwest Region Small Business Banking

Senior Executive Assistant

Executive Assistant

BODYROK Executive Assistant - Hartland, WI

Executive Assistant

Legal Administrative Assistant

Executive Assistant

Administrative Assistant

Executive Assistant-Sensing, Safety, & Industrial Components

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

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