Top 2 Transaction coordinator Jobs in Minden Nv

EXECUTIVE ASSISTANT - UNCLASSIFIED
State of Nevada —Carson City, NV
- Full-time
- Research
- Mid-level
- Office
9d
Front Desk Wellness Coordinator
The Joint Chiropractic —Carson City, NV
- Weekends as needed
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
Quick Apply

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EXECUTIVE ASSISTANT - UNCLASSIFIED

State of Nevada -
Carson City, NV

Apply Now

Job Details

Full-time
9 days ago

Qualifications

Meeting minutes
Legislative analysis
Visitor query response
Report preparation
Correspondence management
Internal controls
Office activity coordination
Event planning project management
Business travel arrangements
Inventory records
Managing budgets in an accounting role
Operations coordination planning
Executive administrative support
Contract performance monitoring
Research
Mid-level
Accurate transaction records management
3 years
Invoice processing
Financial records management
Financial records review
Financial record maintenance
Legislation
Compliance documentation
Procurement contract management
Personnel administration
Organizational skills
Contracts
Meeting facilitation
Government records management

Full Job Description

***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***

Job Summary

The Nevada Agency for Nuclear Projects is seeking a highly skilled and organized Executive Assistant/Office Manager to provide high-level administrative, operational, fiscal, and strategic support to the Executive Director, the Agency, and the Commission on Nuclear Projects. This position serves as the Agency's primary administrative coordinator and formal Secretary to the Commission on Nuclear Projects, ensuring efficient office operations, effective financial administration, and successful coordination of Agency programs, meetings, and communications.

The Executive Assistant/Office Manager works independently with minimal supervision and serves as a key liaison among Agency staff, Commissioners, state agencies, contractors, elected officials, and the public. The position requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a dynamic environment.

Essential Qualifications

Three or more years of applicable experience as described in the job duties.

Job Duties

Executive and Administrative Support

Provide comprehensive administrative support to the Executive Director and Agency staff.
Manage executive calendars, coordinate meetings, and schedule appointments and events.
Coordinate travel authorizations, reservations, reimbursements, and related documentation.
Manage daily office operations and ensure efficient administrative workflows.
Serve as the Agency's primary point of contact for visitors, callers, and external stakeholders.
Maintain Agency records, files, correspondence, and administrative documentation.
Coordinate annual inventory activities and maintain agency administrative records.
Perform personnel-related administrative functions as assigned.

Commission Support and Meeting Management

Serve as the formal Secretary to the Commission on Nuclear Projects.
Coordinate all logistics for Commission meetings including meeting notices, agendas, materials, and public meeting requirements.
Record, prepare, and maintain official meeting minutes and records.
Track action items and follow-up assignments resulting from Commission and Agency meetings.

Financial and Fiscal Administration

Process purchasing requests, requisitions, invoices, and payments in accordance with State policies and procedures.
Reconcile purchasing card (P-Card) and travel card transactions.
Maintain fiscal records and monitor expenditures to ensure compliance with approved budgets.
Track Agency budgets, grants, contracts, and financial obligations.
Assist with development, monitoring, and reporting for the Agency's biennial budget.
Coordinate billing activities and ensure financial records remain current and accurate.
Support contract administration and monitor contract deliverables and expenditures.

Strategic Communications and Research Support

Edit and coordinate executive correspondence, reports, presentations, legislative materials, briefing papers, and other Agency documents.
Conduct research and analysis related to administrative, operational, fiscal, legislative, and management issues.
Assist in preparing materials for legislative sessions, Commission meetings, and public presentations.

Program Coordination and Compliance

Maintain internal controls and administrative compliance processes, including documentation, reporting, and transaction reviews.
Coordinate Agency administrative policies and procedures to ensure compliance with State requirements.
Serve in designated administrative coordination roles as assigned, including contract management, records management, safety coordination, language access planning, and other operational compliance functions.
Monitor and coordinate required reports, deadlines, and administrative deliverables.

Other Duties

Perform related duties and special projects assigned in support of Agency operations and strategic objectives.

Knowledge, Skills, and Abilities

KNOWLEDGE, SKILLS, ABILITIES:

Knowledge of administrative management, budgeting, accounting principles, and office operations.
Knowledge of public meeting requirements, records management, and governmental administrative practices.
Ability to organize and prioritize multiple projects while meeting deadlines.
Ability to prepare professional correspondence, reports, agendas, minutes, and presentations.
Ability to analyze information and maintain accurate fiscal and administrative records.
Ability to communicate effectively with elected officials, agency leadership, staff, contractors, and the public.
Proficiency with Microsoft Office Suite and other business software applications.

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.

Apply Now

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transaction coordinator jobs in minden nv

EXECUTIVE ASSISTANT - UNCLASSIFIED

Front Desk Wellness Coordinator

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Knowledge, Skills, and Abilities

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