Top 33 Program assistant Jobs in Minot, Nd

Administrative Assistant Director
Minot State University —Minot, ND
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
8d
Air Force Family Advocacy Program Assistant (FAPA) - Minot AFB, ND
IVA'AL Solutions, LLC —Minot AFB, ND
- $27.08 an hour
- Full-time
- Background check
- Computer literacy
- BLS Certification
- Paid holidays
- Disability insurance
Part-time Student Center Office Assistant
Minot State University —Minot, ND
- Part-time
- Office
- University
- US work authorization
Office Assistant, Patient Registration
TRINITY HEALTH —Minot, ND
- $16.39 - $22.95 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Clinic
PSND Broadway Circle Administrative Assistant
Pathfinder Services of ND —Minot, ND
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Dental insurance
Quick Apply
Office Assistant, OB/Gyn
TRINITY HEALTH —Minot, ND
- $16.39 - $22.95 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Clinic
2d
Scheduling Support Assistant
Goldbelt, Inc. —Minot, ND
- Full-time
- Mid-level
- Bachelor's degree
- 2 years
- Health insurance
- Dental insurance
5d
Office Assistant, Urology
TRINITY HEALTH —Minot, ND
- $16.39 - $22.95 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Clinic
2d
Student General, Minot Campus - DCB Programs Assistant
Dakota College at Bottineau —Minot, ND
- Part-time
- Office
- University
- US work authorization
1d
PROGRAM COORDINATOR
Easter Seals Goodwill ND Inc —Minot, ND
- From $50,000 a year
- Full-time
- HIPAA
- Mid-level
- Office
Quick Apply
9d
Administrative Assistant - Finance
Dakota Boys & Girls Ranch —Minot, ND
- $18 - $20 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid training
- Health savings account
Quick Apply
3d
Construction Project Coordinator
Mattson Construction Co —Minot, ND
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Operations Training/Stan Eval Support Specialist
Global Solutions International, LLC —Minot, ND
- Full-time
- Microsoft Excel
- Microsoft Access
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Team Leader GM & Grocery (Assistant Manager General Merchandise and Grocery) - NEW Williston, ND Store
Target —Minot, ND
- $64,000 - $128,000 a year
- Weekends as needed
- Merchandising
- Mid-level
- Analysis skills
- Paid holidays
- Disability insurance
Operations Training/Stan Eval Support Specialist (Must Have Security Clearance)
SPIRAL SOLUTIONS & TECHNOLOGIES, INC. —Minot AFB, ND
- Full-time
- Microsoft Excel
- Microsoft Access
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
4d

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Air Force Family Advocacy Program Assistant (FAPA) - Minot AFB, ND
IVA'AL Solutions, LLC —Minot AFB, ND
This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets. Must be computer-proficient to work autonomously and…
$27.08 an hour

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The APM works closely with project managers, field supervisors, engineers, safety teams, and clients to support the project’s life cycle during the electrical…
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Full Time Kindergarten/First Grade Teacher Assistant/Support Staff
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Administrative Assistant Director

Minot State University -
Minot, ND

Apply Now

Job Details

Full-time
8 days ago

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
High school diploma or GED
Microsoft Teams

Full Job Description

Position Description & Details

Administrative Assistant Director

Facilities Management Minot State University Minot, ND

Position Summary

Minot State University is seeking a highly organized and customer-focused Administrative Assistant to support the Facilities Management Department. This position serves as a key point of contact for campus customers, vendors, contractors, and Facilities staff while providing administrative, financial, and operational support to ensure efficient departmental operations.

The successful candidate will be detail-oriented, possess strong communication skills, and demonstrate the ability to manage multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities

Administrative Support

Provide administrative support to the Director of Facilities and Facilities Management staff.
Coordinate department communications, schedules, meetings, and correspondence.
Maintain organized records, files, and departmental documentation.
Assist with special projects and departmental initiatives as assigned.

Financial and Purchasing Support

Process invoices, purchase requests, vouchers, and related financial documents.
Coordinate with the Business Office to ensure expenditures are coded and charged appropriately.
Track departmental expenditures and maintain accurate financial records.
Assist with budget monitoring and reporting activities.

Work Order Management

Process, assign, monitor, and close facility work orders.
Communicate with customers regarding work request status and completion.
Generate reports and maintain work order records.
Support facility maintenance operations through accurate data entry and tracking.

Customer Service and Reception

Serve as the primary point of contact for visitors, faculty, staff, students, vendors, and contractors.
Answer and route phone calls, emails, and service requests.
Receive and distribute mail, packages, and deliveries.
Provide professional and courteous customer service to campus stakeholders.

Vehicle and Asset Coordination

Assist with administration of the department vehicle program.
Maintain vehicle usage records, mileage logs, and maintenance schedules.
Support state fleet vehicle reservations and tracking as needed.

Required Qualifications

High school diploma or GED.
Experience working in an office, administrative, business, or customer service environment.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
Strong organizational, time-management, and multitasking abilities.
Excellent verbal and written communication skills.
Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred Qualifications

Associate's or Bachelor's degree.
Experience in facilities management, higher education, public administration, or business operations.
Experience processing invoices, purchase orders, budgets, or financial transactions.
Experience using computerized work order or maintenance management systems.

Knowledge, Skills, and Abilities

Strong attention to detail and accuracy.
Professional customer service skills.
Ability to prioritize work and manage multiple competing deadlines.
Ability to work independently while also supporting a collaborative team environment.
Strong problem-solving and organizational skills.
Ability to learn institutional policies, procedures, and software systems.

Physical Requirements

Primarily office-based work environment.
Frequent computer use and telephone communication.
Occasional lifting of office materials and supplies.
Ability to move throughout campus facilities as needed.

Why Join Minot State University?

The Facilities Management team plays a critical role in supporting the university's mission by maintaining safe, functional, and welcoming facilities for students, faculty, staff, and visitors. This position offers an opportunity to contribute to campus operations while working with a dedicated team committed to service excellence.

Additional Information

Equal Opportunity and Non-Discrimination Statement:

Minot State University is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origins, disability or other protected characteristic. Women, minorities veterans, individual with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran's status and disability status as part of the application process. This information will remain confidential and separate from your application.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Confidentiality of Application Materials:

Pursuant to the NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records relate to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.

Veteran's Preference:

Veteran's claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility included a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA within the last 12 months.

Clery Statement:

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Minot State University publishes an Annual Security and Fire Safety Report. The report includes the University's policies, procedures and programs concerning safety and security, as well at three years' worth of crime statics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online. You may also request a paper copy of the report from the MSU Office of Safety and Security located at 500 University Ave W, Minot, ND, 58707.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Apply Now

Refine Your Search

program assistant jobs in minot, nd

Administrative Assistant Director

Air Force Family Advocacy Program Assistant (FAPA) - Minot AFB, ND

Part-time Student Center Office Assistant

Office Assistant, Patient Registration

PSND Broadway Circle Administrative Assistant

Office Assistant, OB/Gyn

Scheduling Support Assistant

Office Assistant, Urology

Student General, Minot Campus - DCB Programs Assistant

PROGRAM COORDINATOR

Administrative Assistant - Finance

Construction Project Coordinator

Operations Training/Stan Eval Support Specialist

Executive Team Leader GM & Grocery (Assistant Manager General Merchandise and Grocery) - NEW Williston, ND Store

Operations Training/Stan Eval Support Specialist (Must Have Security Clearance)

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