The Wine Group (TWG) is a leading producer of award-winning wines and alcoholic beverages across 120+ brands. With operations in California, New York and Australia, TWG is an innovator in developing and marketing brands beloved by consumers globally, including Cupcake, Franzia, Benziger, Imagery, Tribute, Chloe, Meiomi, Cooks, 7 Deadly, Cooper & Thief, and more. We produce our products using sustainable practices to create delicious beverages that people can feel good about. Visit us at www.thewinegroup.com.
JOB SUMMARY
The Administrative Assistant II provides advanced administrative and operational support to manufacturing and business operations teams, serving as a trusted partner in the execution of critical administrative processes and day-to-day business activities. This role is responsible for coordinating complex administrative functions, maintaining accurate records and documentation, supporting compliance-related activities, and facilitating effective communication across departments.
The Administrative Assistant II exercises a high degree of professionalism, discretion, and independent judgment while managing sensitive and confidential information.
In addition to performing advanced administrative responsibilities, this position serves as a knowledgeable resource for administrative processes, supports onboarding and training efforts, assists with process improvement initiatives, and provides guidance and coverage across administrative functions as needed.
The Administrative Assistant II embodies The Wine Group's Core Values—Be a Steward, See Possibility, Find a Way, and Stay Grounded—while contributing to a culture of operational excellence, collaboration, and continuous improvement.
ESSENTIAL FUNCTIONS
- Coordinate and process union bids in accordance with labor agreements and internal procedures. Serve as a liaison between departments, ensuring accurate documentation and timely approvals.
- Facilitate onboarding processes for new employees. Coordinate and track completion of new employee evaluations, maintain and ensure evaluation deadlines are met. Prepare and maintain the Days Worked Report.
- Provide administrative support in the coordination and management of union discipline processes. Prepare, track, and maintain disciplinary documentation in accordance with labor agreements and organizational policies.
- Assist in gathering, tracking, and organizing data required for regulatory compliance.
- Identify, develop, and monitor improvements to administrative workflows, processes, and procedures to enhance efficiency, accuracy, and compliance.
OTHER FUNCTIONS
- Assist in onboarding and cross-training of administrative staff. Assist in the development and maintenance of training materials, guides, and standard operating procedures. Ensure consistent application of processes and best practices across the team.
- Maintain full working knowledge of all Administrative Assistant I duties and responsibilities which include but are not limited to personnel schedules, employee timesheet processing, training scheduling and tracking. Provide coverage for Administrative Assistant I positions during absences, vacancies, or high workload periods.
QUALIFICATIONS
- High school diploma or equivalent required.
- Minimum of 5 years of administrative experience in an operations environment.
- Flexibility to work overtime as needed to support operational demands.
- Proficiency in Microsoft Office; experience with JDE applications preferred.
- Strong organizational and interpersonal skills, with keen attention to detail.
- Excellent verbal and written communication skills, with the ability to interact effectively at all levels of management, both internally and externally.
- Demonstrated ability to prioritize tasks and adapt to changing priorities.
- Proven reliability and punctuality; ability to work effectively in a team environment while adhering to all safety regulations and operating procedures.
- Experience in union environments, HR processes, regulatory reporting, or training coordination is strongly preferred.
PHYSICAL DEMANDS
- Position operates in a professional office setting situated within an active operations environment.
- Position will be exposed to indoor and outdoor environments with varying noise levels
- Ability to lift up to 40 pounds.
COMPENSATION
- Hourly Pay Range Posted: $27.93 - $41.88
- Actual compensation will be based on factors such as experience; skills, knowledge, and abilities; education; and other position-related factors.
At The Wine Group, we are proud to be an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.
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NOTICE TO THIRD PARTY AGENCIES
Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
