George Fox University's Event Services department is seeking a dynamic and collaborative individual to serve as the Event Operations Manager.
About the Job:
With over 13,000 events annually scheduled on campus, the Event Operations Manager provides essential support to campus events while maintaining extraordinary experiences for the campus community as services are provided to enhance both routine and large campus events. This same level of service is extended to external organizations utilizing the campus for their events and conferences.
Job Responsibilities Include, but Are Not Limited To:
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Supervising a team of student employees including managing work schedules based on event needs and conducting regular training meetings.
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Implementing and overseeing room set ups (load in and load out) for events.
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Coordinating on campus equipment usage and maintaining inventory.
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Adding equipment orders and setting up requests to the daily operations calendar.
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Serving as a liaison between George Fox University and event guests, representing the university to campus guests.
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Ensuring event guests comply with University guidelines.
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Acting as the primary contact for external vendors, serving as a liaison between the campus community and event guests.
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Conducting regular facility inspections and initiating necessary work orders prior to events, particularly for high profile events.
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Gaining proficiency with the 25Live system to generate reports and manage daily event information.
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Collaborating with other campus departments, such as the President's Office, Media Production Services, Bon Appetit and Plant Services, to coordinate event production plans.
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Attending assigned events and providing support as needed.
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Enforcing and upholding GFU policies related to facility use.
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Assisting, training, and guiding University employees in event planning and effective communication of their needs
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Managing logistics for events in the Chapel including coordinating with wedding parties.
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Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
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By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
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Demonstrated experience working cross culturally with respect, appreciation and humility.
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Other duties as assigned.
A Day in the Life of This Position:
The Event Operations Manager is a highly diverse role which varies day-to-day in routine and duties. They will supervise student employees to perform tasks related to events, maintain and track department equipment, coordinate and execute event set ups (load in and load out) and operation of campus events. The Event Operations Manager works with external customers and represents the University to the public on a regular basis.
We're Looking for Candidates Who Have:
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Two or more years of college and/or an Associate's Degree.
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1-2 years of related work experience.
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The ability to work a varied work schedule including weekends and evenings.
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A strong sense of initiative and willingness to provide assistance to others; employees, students, and the public.
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Strong communication, public speaking, organizational, decision-making/problem-solving, and computer skills.
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Flexibility, ability to extend grace and pivot quickly with last minute changes or when missing information surfaces.
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A clean driving record along with the ability to provide proof of a valid driver's license and pass the University Driver Certification.
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The ability to operate event equipment or willingness to learn.
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Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply.
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A commitment to the University's Theology of Racial and Ethnic Diversity.
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A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.
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A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.
Preference Will be Given to Those Who Have the Following Attributes:
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A clean driving record along with the ability to provide proof of a valid driver's license and pass the University Driver Certification.
Job Information:
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Hours Per Week: 40 hours
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Must be available to work weekends and non-routine hours when required.
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Primary Work Location: Newberg Campus
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Working Conditions: Physical requirements could include lifting more than 50 pounds, standing and/or stooping for extended periods of time, and traversing campus grounds in all types of weather. Exposure to various outside working and weather conditions, including inclement weather, on a regular basis.
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Supervisor: Senior Director of Conference and Event Services
George Fox University has been transforming student's lives for over 125 years. We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.
Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the university's mission as described in the Statement of Faith and Community Lifestyle Statement on our website.
As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities.
What is most appealing about working at George Fox University?
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Faith-centered: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating Biblical scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values.
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Unapologetically Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word.
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Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
Equip students for kingdom work: You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do.
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For your personal well-being we offer:
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A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
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Wonderful Christian peers and a vibrant student population.
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A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
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Free Fitness Center membership.
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Free parking.
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Rich employee benefit package.
Application Procedures - kindly apply only through this website
When completing the online application, please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume:
- Letter of Interest
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Curriculum Vitae (CV) or Resume
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Other supporting materials may be requested at a later stage of the review process.
Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled.
We invite you to Be Known at Oregon's largest private and nationally recognized Christian University!
**This position is subject to close at any time, regardless of the date on the posting.
**Have questions or need assistance with our application process? Contact [email protected]
Equal Employment Opportunity Policy
The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination.
George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities. Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills.
In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market. Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position.
