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Financial Assistant

The Wellspring Alliance for Family
Monroe, LA

Apply Now

Job Details

Qualifications

Computer literacy
Employee relationship building

Full Job Description

Job Purpose: Maintain and provide to management financial and administrative information.

Experience and Knowledge

High school diploma; some college preferred
Accounting principles and bookkeeping
Computer experience: Word Processing, Data Base(s), Spread Sheets

Skills and Abilities

1. Computer skills

2. Accounting knowledge and ability to set up books

3. Ability to work under pressure and deadlines

4. Ability to budget time and duties efficiently

5. Ability to manage position with minimal supervision

6. Ability to develop and maintain professional relationships and to communicate and work with other staff, clients, volunteers and general public from various cultural, ethnic and racial backgrounds.

7. Ability to work within the purpose, structure and constraints of the Agency and to make suggestions for change in a responsible manner.

8. Ability to maintain poise and control and to be effective even under extreme stress and unexpected crisis

Job Related Training Courses Programs

Orientation
On-going in-service workshops and conferences

Principal Duties & Responsibilities:

1. Delivers financial services by

Accounts receivable and payables
Preparation of third party & eap payment requests;
Preparation of monthly cpa report including checkbook reconciliation;
Daily reconciliation/verification of fees collected;
Coding and posting to journals and ledgers, making closing entries, applying or verifying account transfers, and summarizing totals and balances;
Collecting, organizing information for annual audit; and
Adjusting and correcting backup data.

2. Prepares monthly, quarterly and/or annual reports and financial statements by

Preparing financial summaries;
Collecting, recording client and program data; and
Preparing attendance records

3. Helps prepare and manage agency budget and fund dev. Plan by

Providing information to program directors to compose annual departmental budgets and grant proposals;
Monitoring revenue, expenditures, and recommending budget allocations;
Staffing agency fund-raisers

4. Maintains a perpetual inventory system by

Recording receipt of materials/equipment against invoices; and
Recording and tagging inventory

5. Administers retirement and other group benefit plans by

Calculating payments and completing reports

6. Provides financial and grant historical references and security of financial and program information by

Establishing and maintaining record keeping system;
Filing and retrieving program information; and
Completing data base backups

7. Maintains client and agency confidence and protects operations by

Enforcing rules, regulations, and legal requirements including state and federal laws related to grants;
Reviewing, monitoring and recommending changes to current and projected program and agency policies, procedures, practices, standards and operations;
Performing new employee orientation with regard to agency forms and records; and
Keeping information confidential

8. Maintains professional competency by

Participating in continued education and personal growth experiences;

9. Helps people communicate in a harmonious working environment by

Answering and referring telephone calls on a backup basis
Maintaining awareness of staff schedules and continuous flow of information

10. Performs other duties as related to the position and as assigned

Work non-traditional hours and/or alternate schedule during special projects or to meet agency deadlines

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accounts payable jobs in monroe la

Financial Assistant

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Administrative Assistant

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Administrative Assistant

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Accountant (Bachelor's Degree or 3+ years relevant experience)

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5. Administers retirement and other group benefit plans by

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