Undocu Success Center Program Specialist
Classification: Administrative Analyst/Specialist I - NE
Hours: Hourly/Intermittent
FLSA: Non-exempt
Anticipated Hiring Salary Range: $28.81 - $33.08 per hour (Step 3 - 10)
CSU Salary Schedule
- CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.
Priority Screening Date: August 31, 2026
Recruitment Status: Open Until Filled
Employment with the California State University System
ABOUT CSUMB
California State University, Monterey Bay is a mid-sized university in California's Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring
Founding Vision Statement, CSUMB is part of the nation's largest four-year public university system,
California State University, which educates nearly 460,000 students every year.
With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students' lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB's sustainability goal is to be carbon neutral by 2030.
The university's
Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.
As one of the 22 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.
PURPOSE:
Under the general supervision of the Associate Director of El Centro/Undocu-Success, the Undocu-Success Center Program Specialist performs administrative, technical, and analytical duties in support of the day-to-day administration and operations of the Undocu-Success Center. The position implements established programs and services that support undocumented students, students from mixed-status families, and the broader campus community; interprets and applies applicable policies and procedures; maintains program information and records; and uses participation, feedback, and other available data to identify operational needs and support program improvements.
The position supports CSUMB student success and belonging initiatives by carrying out established program activities, maintaining effective working relationships with campus and community partners, serving as a program liaison, and providing information and assistance regarding Undocu-Success Center programs, services, and resources. The position supports the work of the Affinity Centers, Enrollment Management, Student Affairs, and the Office of Community and Belonging.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
Administrative Operations and Program Administration
- Perform day-to-day administrative activities that support Undocu-Success Center programs, services, and a welcoming environment for undocumented students and students from mixed-status families.
- Carry out established office and program processes, including maintaining regular office hours, responding to routine program needs, and assisting with multiple operational priorities.
- Establish and maintain effective working relationships with campus and community partners, including Undocu Otters, Immigrant Legal Defense, OtterCare, Financial Aid, and other resources; serve as a liaison regarding established programs and services.
- Monitor program expenditures and related campus processes, including support for the Monarch Student Emergency Grant, requisitions, records, and internal databases, in accordance with established procedures
Communication and Outreach
- Maintain and update program-related content for the Undocu-Success Center webpage and social media platforms using established communication practices.
- Prepare newsletters, brochures, presentations, and other communications that provide information about Undocu-Success Center programs, services, resources, and activities.
- Carry out event marketing activities, maintain the social media calendar, prepare promotional materials, and respond to general inquiries from students and campus partners.
- Compile and share program information, participation results, and progress updates with appropriate internal and external stakeholders.
Program Implementation and Student Engagement
- Implement community-building and culturally relevant student-centered programs and activities in support of established student belonging and success goals.
- Record, compile, and review participation and event feedback data; identify recurring issues or opportunities for improvement and provide information to support program decisions.
- Maintain outreach to alumni/ae and assist with activities that support a student network focused on mentorship and connection
Data Analysis, Assessment, and Reporting
- Track program activities and progress using established measures, procedures, and institutional goals.
- Compile and analyze program participation, feedback, and other available data using basic research and statistical methods; prepare reports and summaries of findings.
- Assist with the assessment of programs and services supporting student persistence, degree completion, and post-graduation success.
- Identify operational issues and prepare recommendations for improvements to established services and procedures, relying on applicable policies, practices, data, and precedent
Campus Education and Training Support
- Support faculty and staff participation in established activities that advance student success and belonging.
- Prepare and facilitate educational workshops and informational activities for the campus community regarding resources, practices, and issues relevant to undocumented students, using established program materials and guidance.
Other Functions:
- Attends seminars and conferences to maintain program and professional development.
- Promotes and maintains an atmosphere of excellent internal and external customer service to cultivate welcoming spaces.
- Performs other job-related duties and special projects as assigned.
Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
Abilities: Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
MINIMUM QUALIFICATIONS:
General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
SPECIALIZED SKILLS:
- Skill in implementing and supporting student-centered programs and activities and in collecting and reviewing quantitative and qualitative information to support day-to-day program operations and improvement.
- Strong organizational, event planning, and basic fiscal administration skills, with the ability to plan work, handle multiple priorities, and follow established campus procedures.
- Effective written, verbal, interpersonal, and collaborative communication skills, with the ability to establish and maintain working relationships with students, campus partners, and community organizations.
PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE:
- Commitment to diversity, equity, inclusion, and student-centered practices.
- Knowledge of undocumented students, and students from mixed status families, experiences and barriers within a college or university setting.
- Familiarity with the California Dream Act, AB 540, DACA, and related policies and resources.
- Experience supporting or implementing programs aligned with student success outcomes.
- Understanding of how to address mental health stigma, intergenerational trauma, and educational access.
- Familiarity with student information systems (e.g., Oracle/PeopleSoft), Microsoft Office, and Google Workspace.
- Experience facilitating leadership development, advising, and cultural programming.
- Knowledge of models for identity-affirming academic support, mentoring, and leadership development.
- Experience with digital communication, social media management, newsletter development, and website content management.
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:
- All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
- The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment.
- The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
- This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
- This position has been designated as a sensitive position with:
- responsibility for the care, safety and security of people (including children and minors), animals and CSU property
- access to, or control over, cash, checks, credit cards, and/or credit card account information
- responsibility or access/possession of building master or sub-master keys for building access
- control over campus business processes, either through functional roles or system security access
- responsibility for operating commercial vehicles, machinery or equipment that could pose environmental hazards or cause injury, illness, or death
- This position is required to comply with confidentiality requirements outlined in the Department of Education's Family Educational Rights and Privacy and California's Educational Code Chapter 13 regarding sensitive student issues.
- This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
- Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
- May require occasional evenings and/or weekend work.
PHYSICAL ENVIRONMENT:
Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.
The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.
APPLICATION PROCEDURE:
To receive full consideration, applicants must complete and submit the required online application by the priority screening date listed on the
Careers at CSUMB website. Applications received after this date may be reviewed at the University's discretion. All submitted materials become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing
[email protected]
All employees must be eligible for employment in the U.S.
Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
GENERAL INFORMATION:
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at
https://csumb.edu/clery/asr-and-fsr-notices-availability/.
CSUMB is a smoke and tobacco-free campus.
EQUAL OPPORTUNITY EMPLOYER:
CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.
To apply, visit https://careers.csumb.edu/en-us/job/560683
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