Top 5 Office administrator Jobs in Morro Bay, Ca

Office Administrator With Accounting Experience - Construction Company
Vellum Design Build —San Luis Obispo, CA
- $28 - $35 an hour
- Full-time
- OSHA
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
HR Generalist & Office Manager
Blue Mango Management —San Luis Obispo, CA
- $30 - $34 an hour
- Full-time
- Google Workspace
- ServSafe
- Mid-level
- Health insurance
- Retirement plan
Quick Apply
Administrative Manager - Swim School
5 Cities Swim School —Arroyo Grande, CA
- $54,080 - $66,560 a year
- Full-time
- Background check
- Inventory management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
8d

Discover related jobs

Based on your search for office administrator jobs.

HR Generalist & Office Manager
Blue Mango Management —San Luis Obispo, CA
Respond to payroll inquiries and prepare agency correspondence, including wage verifications and responses to state agencies as needed.
$30 - $34 an hour
Quick Apply
Office Administrator With Accounting Experience - Construction Company
Vellum Design Build —San Luis Obispo, CA
At least 2 years of office management, administration, or operations experience within a construction, design-build, or other project-based industry, strongly…
$28 - $35 an hour
Quick Apply

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Office / Accounting Manager
The Old Bag of Nails Pub —Columbus, OH
Our small team supports our group of 18 restaurant locations and handles all back of house administration such as basic accounting, payroll and new hire support…
Quick Apply
Office Administrator
Hylant —Columbus, OH
Answer, screen and forward all incoming calls. Maintain office security by following safety procedures and controlling access via the reception desk.

Show more jobs in cities nearby

I want to receive the latest job alert for office administrator in morro bay, ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office administrator jobs near morro bay, ca

Human Resources Generalist jobs in San Luis Obispo, CA

Office Administrator jobs in San Luis Obispo, CA

Human Resources Generalist jobs in Harlingen, TX

Human Resources Generalist jobs in Statham, GA

Human Resources jobs in Florence, AL

Natural Resources jobs in Fort Collins, CO

Human Resources Generalist jobs in Long Beach, CA

Bachelors Degree Human Services jobs in Santa Ana, CA

Human Resources Generalist jobs in Youngstown, OH

Human Services jobs in Jacksonville, FL

Pacs Administrator jobs in Florida

Office Administrator jobs in Arlington, TX

Network Administrator jobs in Raleigh, NC

Office Administrator jobs in Stockton, CA

Nursing Home Administrator jobs in Houston, TX

Office Administrator jobs in Kalispell, MT

Office Administrator jobs in Ventura, CA

Mental Health Administrator jobs in Los Angeles, CA

Swim School Manager jobs in Round Rock, TX

Swim School Manager jobs in New York, NY

Office Administrator With Accounting Experience - Construction Company

Vellum Design Build -
San Luis Obispo, CA

Quick Apply

Job Details

Full-time
$28 - $35 an hour

Benefits

Paid holidays
Health insurance
Paid time off
Paid sick time

Qualifications

Construction payment applications
Microsoft Office
QuickBooks Online
Construction administrative experience
10 key typing

Full Job Description

Company Profile:

At Vellum Design Build, we are setting a new standard for residential and commercial architecture and construction on California’s Central Coast. Our integrated design-build approach ensures a seamless transition from concept to completion, with a strong emphasis on efficiency, precision and quality. As a single point of responsibility, we deliver projects that align design intent, budget and timeline at every stage.

Job Summary:

Reporting to the Owner, the Office Administrator will be the backbone of company’s operations, with oversight of its administrative capabilities and management of all communications, documentation, compliance and daily support for leadership and the Project Managers.

Duties / Responsibilities:

Communication & Documentation:

Answer phones, route inquiries and manage company digital communication and inboxes;

Sort and distribute mail; maintain company calendar; scan, upload, organize and file all documentation in the internal project management system.

Project Setup & Closeout:

Set up new projects accurately, following approval of proposal;

Verify client job site, financial and contract details, upload required documents, assign the team;

Drive closeout and ensure billing, warranties and documents are complete.

Accounts Payable / Receivable Support:

Receive, verify, code and route invoices for approval;

Support Bookkeeper by preparing AP and AR;

Issue client invoices and pay applications with backup;

Track and follow-up on outstanding invoices and support reconciliation.

Compliance, Licenses, Insurance & Permits:

Track company licenses, registrations, insurance policies and project permits; set advance renewal reminders;

Collect and validate subcontractor and vendor COIs, W-9S and licenses and ensure no lapses in coverage or compliance occurs.

Insurance Audits:

Prepare complete, organized documentation for annual insurance audits (payroll, subcontractor certificates, job costs and financials);

Respond to auditor requests quickly and accurately.

Vendor Management:

Onboard, verify, update and deactivate vendors;

Maintain complete and consistent records throughout accounting and project systems.

Facilities & Office Operations:

Oversee offices, warehouses, storage units and yard spaces, including leases, access, control, maintenance, utilities and safety initiatives;

Manage supplies, equipment, technology, shipping, branded materials and break-room provisions; place replacement orders, as needed.

Company Meetings:

Maintain the master meeting calendar; coordinate recruiting and quarterly meetings;

Schedule reminders, logistics, record notes and follow-up.

Safety & Human Resources Support:

Maintain safety documentation, “Toolbox Talks,” incident reports and OSHA logs;

Assist with new employee onboarding and maintain HR-related documentation.

Qualifications:

At least 2 years of office management, administration, or operations experience within a construction, design-build, or other project-based industry, strongly preferred;

Working knowledge of construction-related documentation to include COIs, W-9s, line waivers, permits, licenses, etc., or ability to learn quickly;

AP and AR support experience to include invoice coding, approvals, pay applications and reconciliation;

Proficiency in the MS Office 365 suite, particularly Excel, Word and Teams; industry-related accounting software and project management software (preferred);

Proficiency with QuickBooks Online;

Proficiency in operating office equipment to include PCs, copiers, fax machine and 10-key calculator;

Exceptional oral and written communication and interpersonal skills;

Exemplary time management, accuracy, organizational, problem-solving, attention to detail, multi-tasking, critical thinking and follow-through skills;

Ability to manage multiple deadlines and priorities independently;

Ability to work effectively alone and within a collaborative team environment. 

Compensation:

$28.00 per hour ($58,240 annual equivalent) to - $35.00 per hour ($72,800 annual equivalent) DOE, for this full-time, non-exempt position.

Benefits:

Health insurance coverage for employee;

40 hours of annual paid time off during 1st year of employment on an accrual basis; increasing to 80 hours in 2nd – 4th years and 120 hours in year 5 and thereafter;

40 hours of paid sick time annually allotted in a lump sum on start/anniversary date);

9 paid public holidays annually.

Working Hours:

8:00AM – 5:00PM Monday - Friday

Location:

San Luis Obispo, CA – onsite position

Pay: $28.00 - $35.00 per hour

Benefits:

Health insurance
Paid time off

Application Question(s):

How many years of experience do you have as an office administrator with some accounting skills?
Do you have relevant experience within a construction type of environment?
How many years of experience do you have with the MS Office 365 suite, particularly Excel, Word and Teams?
What accounting and/or construction-related software experience do you have?
Do you have QuickBooks Online experience?
Where do you live and is it within a reasonable commute to San Luis Obispo?
The hourly pay rate range for this full-time, non-exempt position is $28.00 - $35.00. What are your expectations in that regard?

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in morro bay, ca

Office Administrator With Accounting Experience - Construction Company

HR Generalist & Office Manager

Administrative Manager - Swim School

Discover related jobs

Explore jobs in cities nearby

I want to receive the latest job alert for office administrator in morro bay, ca

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected