Top 1 Bid coordinator Jobs in Murfreesboro, Tn

Project Coordinator
Tom Barrow Company —Nashville, TN
- Engineering
- Mid-level
- Office

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Project Coordinator

Tom Barrow Company -
Nashville, TN

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Job Details

Qualifications

Customer communication

Full Job Description

Tom Barrow Company is a premier manufacturer’s representative in the HVAC industry, offering a wide range of commercial and industrial HVAC products across the Southeast. Known for our strong client relationships and technical expertise, we serve engineers, contractors, and building owners with reliable, high-performance solutions.

As part of the Impact Climate Technologies (ICT) family of companies, we are backed by a leading HVAC solutions platform serving customers across North America through 36 locations. Together, we support mission-critical environments—from data centers and healthcare to complex commercial facilities.

Our work is guided by ICT’s RECIPE values—Respect & Collaboration, Excellence Always, Customer Commitment, Integrity First, People-Centered leadership, and Expertise & Innovation. These principles shape how we work with our customers, support our teams, and partner with one another every day.

We take a forward-thinking approach, delivering scalable, energy-efficient, and reliable solutions while building long-term partnerships through exceptional service, technical expertise, and support.

The Project Coordinator supports Outside Sales Engineers by providing timely estimates, managing post-sale project coordination, and ensuring a high level of customer service. The role involves interpreting construction documents, preparing quotations, and overseeing multiple projects from bid through completion. Success in this position requires strong organizational skills, technical aptitude, and a proactive, customer-focused approach. Hands-on training will be provided.

Key Responsibilities

Interpret construction plans and specifications to perform material take-offs and select HVAC materials based on project requirements
Use manufacturer software to price materials and prepare detailed quotations for customers
Manage post-sale activities including job booking, submittals, order entry, billing, and expediting
Serve as a liaison between Outside Sales Engineers, factory representatives, and customers
Maintain accurate documentation and communication throughout the project lifecycle
Coordinate and prioritize multiple projects (30–150 active jobs) at various stages
Assist with freight claims, factory invoices, stock sales, and credit card transactions
Submit prior approval requests and maintain the branch bid list
Mentor and support the quotation process as needed

Qualifications

Engineering degree (Mechanical preferred), Building Construction degree, or comparable industry experience preferred
Inside sales or project coordination experience, preferably in commercial HVAC
Strong technical aptitude and product knowledge
Proficiency in Microsoft Windows and manufacturer-specific software for quoting and project management
Excellent organizational and time management skills
Ability to multitask and adapt to shifting priorities in a deadline-driven environment
Strong communication and customer service skills with a “can-do” attitude
Ability to work independently and collaboratively

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