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Location: Carbondale, IL
Shift: 8:30am-5:00pm
Time Type: Full-Time
Facility/Clinic Name: Memorial Hospital of Carbondale
Position Summary
- Responsible for providing administrative and clerical support essential to efficient organization of assigned department(s).
Education
- High school to Associates Degree, level dependent preffered
Licenses and Certification
Experience and Skills
- Technical Experience: 1 to 5 years, level dependent preferred
- Strong ability to manage multiple tasks, prioritize work, and maintain detailed records.
- Excellent written and verbal communication skills to interact with internal teams and external parties.
- For the Contract Specialist:
- Meticulous attention to detail to ensure accuracy in contract documentation and record keeping.
- Familiarity with contract management systems, Microsoft Office Suite, and other relevant software.
- Ability to work effectively as part of a team and collaborate with various departments.
- Understanding basic legal terminology and contract principles.
Role Specific Responsibilities
- Greets visitors, answers telephones, and relays messages to appropriate staff members.
- Deals discretely with sensitive, confidential information concerning professional affairs, personal performance of staff and confidential information concerning department and/or system affairs, information contained in minutes, letters and other documents.
- Establish, and revise filing system. Classify, sort and file correspondence, records, and other documents
- Coordinate & schedule all activities related to meetings, conferences, appointments, travel arrangements & maintain supervisor’s calendar.
- Prepare correspondence, memos, reports, minutes, agendas, etc. Proof all typed materials, make corrections and recommended changes. Fax, photocopy and distribute material as directed.
- Sort and distribute department mail. Open, sort, review and prioritize mail. Bring priority items to supervisor’s attention.
- Assist in preparing and maintaining department budget and participates in day-to-day fiscal decisions.
- Maintain departmental equipment and supplies. Order supplies/materials as needed within allotted budget.
For the Contract Specialist:
o Contract Management: Assisting in the collection, tracking, and routing of contracts.
o Record Keeping: Maintaining electronic and physical contract files, updating databases, and ensuring accurate record keeping.
o Compliance: Ensuring contracts comply with legal requirements, company policies, and other relevant regulations.
o Communication: Serving as a point of contact for inquiries related to contracts and facilitating communication between stakeholders.
o Document Preparation: Assisting with the preparation and review of contract documents, including standard agreements and amendments.
o Data Management: Maintaining and updating contract management systems and databases.
o Reporting: Assisting with the preparation of reports on contract activities, milestones, and deadlines.
Compensation (Commensurate with experience):
$17.18
To
$25.77
To access our Benefits Guide/Plan Information, please click the link below:
http://www.sih.net/careers/benefits
