Top 13 Administrative specialist Jobs in Naples, Fl

Administrative Specialist
Florida Gulf Coast University —Fort Myers, FL
- Full-time
- Microsoft Outlook
- Computer literacy
- Mid-level
Property Administrative Specialist-Sales and Marketing
Marriott International, Inc —Marco Island, FL
- Full-time
- Word processing
- Hotel
- Visual & Performing Arts
14d
Administrative Specialist I/II
Florida Gulf Coast University —Fort Myers, FL
- Full-time
- Microsoft Access
- Microsoft Outlook
- Mid-level
5d
Front Desk Spa Specialist
Troon —Naples, FL
- Part-time
- High school diploma or GED
- Entry level
- Resort
Quick Apply
Administrative Specialist II
Florida Gulf Coast University —Fort Myers, FL
- Part-time
- Microsoft Excel
- Microsoft Access
- 6 years
Client Services Specialist
BOATMAN RICCI —Naples, FL
- $17 - $22 an hour
- Full-time
- In-person
- Communication skills
- Entry level
- Health insurance
- Dental insurance
Quick Apply
3d
Reception / Utility Billing Specialist
Town of Fort Myers Beach Florida —Fort Myers Beach, FL
- From $17.17 an hour
- Full-time
- Hybrid work
- Writing skills
- Office
- Finance
- Paid holidays
- Disability insurance
Quick Apply
Accounts Payable Specialist/Receptionist.
Beasley Media Group —Naples, FL
- $21 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Administrative Professional
Northwest Exterminating —Bonita Springs, FL
- $18 an hour
- Full-time
- 18 years or older
- Microsoft Excel
- 11+ years
- Employee stock purchase plan
- Paid holidays
4d
Sales Support Specialist – Radio
Sun Broadcasting —Fort Myers, FL
- Full-time
- Spanish
- Microsoft Outlook
- Computer literacy
- Health savings account
- Paid holidays
Quick Apply
5d
Veterinary Receptionist (Care Coordinator) - Southwest Florida Veterinary Specialists
PetVet Care Centers —Bonita Springs, FL
- Full-time
- Microsoft Word
- 18 years or older
- Microsoft Excel
- Paid parental leave
- Health insurance
Quick Apply

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EXECUTIVE ADMINISTRATIVE ASSISTANT
AVOW INC —Naples, FL
Answers and screens phone calls professionally, takes accurate messages, and follows up as needed. Performs general administrative tasks, including filing,…
$65,000 - $75,000 a year
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Executive Assistant
The Moorings Park Institute Incorporated —Naples, FL
A college graduate (bachelor’s degree preferred), ideally in Health Administration, Business, Communications, or a related field, or equivalent experience.
Quick Apply
11d

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Administrative Specialist

Florida Gulf Coast University -
Fort Myers, FL

Apply Now

Job Details

Full-time

Qualifications

Computer operation
Microsoft Outlook
Spreadsheets
High school diploma or GED
Desktop applications

Full Job Description

locations

Main Campus

time type

Full time

posted on

Posted 20 Days Ago

time left to apply

End Date: August 29, 2026 (11 days left to apply)

job requisition id

R0007667

Job Summary

The Administrative Specialist oversees the day-to-day administrative operations of the Department of Health Sciences. Supervises assigned support staff to fulfill administrative responsibilities of the department.

FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here.

Job Description

Typical duties may include but are not limited to:

Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and dealing with administrative problems and inquiries.
Completes transfers, reconciles expenditure transactions, maintains internal accounting records, and other transactional duties related to fiscal administration.
Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases.
Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases.
Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Administers appointment paperwork requirements for department employees. Fulfills administrative requirements for employment searches within area of responsibility.
Tracks and audits department leave records and employee time sheets. Prepares and approves payroll certifications. Reviews and reconciles payroll registers and updates pay distribution.
Arranges and coordinates travel for department staff, faculty, and incoming guests and speakers.
Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets.
Prepares special spreadsheet reports and presentations as needed. May prepare brochures or update department web site content.
Provides transactional maintenance of funds and accounts for a unit or department.

Other Duties:

Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

This position requires a high school diploma and four years of full-time experience directly related to the job functions.
Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook).
Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

Bachelor's Degree from an accredited institution in an appropriate area of specialization.
Work experience in a higher education setting.
Experience with Ellucian, Banner, Cognos, and Gulfline.

Knowledge, Skills & Abilities:

Proven ability to think strategically and approach challenges with creativity.
Demonstrated track record of reliability, meeting goals, and holding oneself accountable.
Strong interpersonal skills and experience working effectively across teams
Knowledge of general office procedures.
Knowledge of generally accepted accounting procedures and principles.
Excellent interpersonal, verbal and written communication skills.
Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved.
Ability to operate personal computers with proficiency and learn new applications and systems.
Ability to accurately prepare and maintain records, files, and reports.
Ability to work successfully as both a member of a team and independently with minimal supervision.
Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.
Ability to effectively manage the work of others by providing information, guidance, and motivation.
Ability to interpret and apply laws, regulations, policies and procedures consistently.
Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable.

Institutional Values & Behavioral Expectation

In this role, the successful candidate will be expected to:

Seek out new approaches to improve outcomes; remain open for feedback and new ideas.
Lead with integrity; consistently produce high-quality work; persevere to overcome obstacles to meet deadlines and achieve deliverables.
Share information and insights thoughtfully; build partnerships across departments; communicate respectfully; support colleagues to achieve common goals.

Pay Grade 13

FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

Apply Now

Refine Your Search

administrative specialist jobs in naples, fl

Administrative Specialist

Property Administrative Specialist-Sales and Marketing

Administrative Specialist I/II

Front Desk Spa Specialist

Administrative Specialist II

Client Services Specialist

Reception / Utility Billing Specialist

Accounts Payable Specialist/Receptionist.

Administrative Professional

Sales Support Specialist – Radio

Veterinary Receptionist (Care Coordinator) - Southwest Florida Veterinary Specialists

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