Top 24 Accounts payable administrator Jobs in Nashville, Tn

Accounts Payable Administrator
Rockforce —Nashville, TN
- Full-time
- Hybrid work
- Research
- Mid-level
- Analysis skills
Quick Apply
Office Administrator
CFS —Nashville, TN
- $22 - $25 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
11d
Administrative Accountant
TURNIP TRUCK NATURAL MARKET —Nashville, TN
- Oracle
- Mid-level
- Office
Quick Apply
Finance and Admin Programs Coordinator
WeGo Public Transit —Nashville, TN
- 5 years
- Writing skills
- Mid-level
- 401(k)
Quick Apply
14d
Part-Time Office Coordinator / Administrative Assistant
Crown Realty Experts —Goodlettsville, TN
- $20 - $25 an hour
- Part-time
- Research
- Office
- Administrative experience
- Flexible schedule
Quick Apply
10d
Office Manager
LINDEN WALDORF SCHOOL INC. —Nashville, TN
- Full-time
- School experience
- Google Workspace
- Mid-level
Quick Apply
13d
Administrative Assistant
Ascend —Franklin, TN
- Full-time
- Microsoft Outlook
- Computer literacy
- Mid-level
Quick Apply
Business Office Manager-Brentwood
American House Senior Living Communities —Nashville, TN
- Full-time
- English
- Mid-level
- Office
3d
Junior Administrator (Part Time)
Tri Star Sports and Entertainment Group,Inc —Nashville, TN
- Part-time
- Office
- Bachelor's degree
- Organizational skills
Quick Apply
12d
Office Manager
MAHAN Healthcare Business Advisors —Nashville, TN
- $48,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Payroll Administrator
CITY ENTERPRISES LLC —Franklin, TN
- $62,000 - $73,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Paid time off
Quick Apply
5d
Administrative Assistant - FirstBank Amphitheater
Legends Global —Franklin, TN
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
Office Manager
Kaiser Trabue Landscape Architecture —Nashville, TN
- $28 - $30 an hour
- Part-time
- Background check
- AutoCAD
- Mid-level
Quick Apply
4d
Administrative Assistant :: Payments, Billings, Grants
Software Technology Inc —Nashville, TN
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Receptionist (Mt. Juliet, TN.)
Himmel’s Architectural Door & Hardware LLC —Mount Juliet, TN
- $45,000 - $60,000 a year
- Full-time
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
5d
Part Time National Short Term Admin
Ambius —Old Hickory, TN
- Part-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
5d
Administrative / Accounting Assistant
Crain Co —Gallatin, TN
- From $37,000 a year
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Assistant
TTL Inc —Nashville, TN
- $19 - $23 an hour
- Full-time
- Microsoft Excel
- Pass drug screening
- Office
- Dental insurance
- 401(k)
Quick Apply
14d
Office Administrative Assistant
Sumner Roofing & Exteriors —Hendersonville, TN
- $18 - $22 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- 401(k)
Quick Apply
6d
Administrative Assistant
Park Lawn Corporation —Nashville, TN
- Overtime
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply

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Accounts Payable Administrator

Rockforce -
Nashville, TN

Quick Apply

Job Details

Full-time

Qualifications

Spreadsheets
Invoice payment processing
Expense reports
Accounting and finance experience
Productivity software

Full Job Description

ABOUT ROCK FORCE

RockForce is the trusted team setting the stage for the greatest moments in live events. With a legacy built on the unification of nine industry leaders, we bring decades of expertise to seamlessly execute concerts, festivals, sporting events, live broadcasts, award shows, and corporate activations.

Through integrated event production, workforce solutions, innovative technologies, and payroll services, RockForce delivers precision, efficiency, and reliability at every scale.

Our people are the magic-united by passion and skill, we operate as one unstoppable force to ensure every event is executed with professionalism, care, and an unwavering commitment to safety and compliance.

Join us as we head into one of the most exciting eras in the live entertainment industry!

JOB DESCRIPTION

The Accounts Payable Administrator is responsible for administering and supporting the company's accounts payable, expense management, and payment processes. This role serves as a primary point of contact for vendor onboarding, invoice processing, employee expense management, corporate card administration, payment coordination, reconciliations, and reporting.

The position works closely with Accounting, Payroll, Operations, and Finance leadership to ensure transactions are processed accurately, approvals are obtained timely, and company policies and internal controls are maintained. This is a highly detail-oriented role requiring strong organizational, communication, and systems administration skills.

Key Responsibilities

Accounts Payable Operations

Manage day-to-day vendor invoice processing from receipt through payment.
Review invoices for accuracy, coding, approvals, and supporting documentation.
Monitor invoice workflow queues and ensure timely processing.
Research and resolve invoice discrepancies, duplicate payments, and payment exceptions.
Maintain compliance with AP policies, procedures, and internal controls.

Vendor Administration

Administer vendor onboarding and maintenance processes.
Collect and maintain vendor documentation including W-9s, ACH authorizations, Certificate of Insurance and tax records.
Maintain vendor master data and ensure records remain accurate and up to date.
Respond to vendor inquiries regarding payment status and account issues.
Support year-end vendor reporting and 1099 compliance activities.

Expense Management & Corporate Cards

Administer employee expense reimbursements and corporate card programs.
Review expense reports for policy compliance and proper documentation.
Monitor corporate card transactions and supporting receipts.
Follow up with cardholders regarding missing receipts, coding corrections, and approvals.
Assist with employee training related to expense policies and procedures.

Payment Administration

Coordinate weekly and ad hoc payment runs.
Review payment batches for completeness and accuracy.
Support ACH, check, credit card, and emergency payment processing.
Ensure approved invoices and reimbursements are paid according to company schedules.
Maintain payment records and supporting documentation.

Accounting & Reconciliations

Assist with month-end close activities related to accounts payable.
Prepare and review AP accrual schedules.
Reconcile vendor statements and accounts payable balances.
Support corporate card and disbursement bank account reconciliations.
Assist in researching and resolving reconciling items.
Ensure expenses are recorded in the appropriate accounting period.

Reporting & Analysis

Prepare accounts payable aging reports and payment status reports.
Monitor outstanding liabilities and aging trends.
Assist with audit requests and supporting documentation.
Maintain organized records for internal and external reporting requirements.
Identify recurring issues and recommend process improvements.

Qualifications

Required

3–5 years of accounts payable, accounting, or finance experience.
Strong understanding of invoice processing, payment administration, and reconciliations.
Experience with expense management and corporate card programs.
Excellent attention to detail and organizational skills.
Strong problem-solving and analytical abilities.
Effective written and verbal communication skills.
Advanced proficiency in Microsoft Excel and Microsoft Office applications.

Preferred

Experience with Sage Intacct, Ramp, or similar financial systems.
Experience supporting multi-entity organizations.
Knowledge of 1099 reporting requirements.
Experience in a project-based, staffing, payroll, or live events environment.
Experience supporting workflow automation and process improvement initiatives.

Work Environment

Hybrid role based in Nashville, TN.
Frequent collaboration with Accounting, Payroll, Operations, and Finance teams
High-volume transaction environment with multiple priorities and deadlines.
Additional hours may occasionally be required during month-end close and peak business periods.

Why RockForce

Join a rapidly growing organization supporting the live events industry.
Play a key role in strengthening financial operations and controls.
Work closely with experienced Accounting and Finance leadership.

Quick Apply

Refine Your Search

accounts payable administrator jobs in nashville, tn

Accounts Payable Administrator

Office Administrator

Administrative Accountant

Finance and Admin Programs Coordinator

Part-Time Office Coordinator / Administrative Assistant

Office Manager

Administrative Assistant

Business Office Manager-Brentwood

Junior Administrator (Part Time)

Office Manager

Payroll Administrator

Administrative Assistant - FirstBank Amphitheater

Office Manager

Administrative Assistant :: Payments, Billings, Grants

Receptionist (Mt. Juliet, TN.)

Part Time National Short Term Admin

Administrative / Accounting Assistant

Administrative Assistant

Office Administrative Assistant

Administrative Assistant

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