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Accounts Payable Administrator

Communities In Schools of San Antonio -
San Antonio, TX

Apply Now

Job Details

Full-time
$43,900 - $56,181 a year
6 days ago

Qualifications

Accounting systems
Customer communication
Word processing
Computer literacy
Spreadsheets
Professional ethics
Productivity software

Full Job Description

Job Description: Accounts Payable Administrator

Location: San Antonio, Texas

Job Type: Full-time, Exempt (Salary)

Job Description

The Accounts Payable Administrator is responsible for processing accounts payable, reconciling statements and invoices, communicating with team members in a timely and clear manner, and general clerical duties associated with Accounts Payable duties. The Accounts Payable Administrator will assist the Director of Accounting in ensuring that CIS-SA meets all contractual obligations and CIS-SA fiscal policy expectations. Confidentiality and strong problem-solving are essential for this role.

Primary Responsibilities & Essential Functions

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)

General accounts payable functions

Enter and record all invoices into the payables system.
Match invoices and support to corresponding purchases orders and verify for accuracy.
Verify expense account classifications for compliance with company chart of accounts.
Verify transactions comply with financial policies (i.e., tax exemptions, signatures, etc.) and grant deliverables.
Prepare weekly check run; obtain appropriate signature; distribute or mail checks as required.
Follow up with team members on missing documents and information.
Analyze discrepancies and unpaid invoices.
Liaise with other departments/customers/vendors.
Reconcile AP ledger monthly.
Assist, train and / or coach our team members on internal systems and processes.
Manage assigned vendor accounts and pay card systems including invoice management, pay card maintenance and employee profiles and access.

Electronic Data Retrieval & Storage, and Digital Vendor Management

Access multiple websites to download statement data.
Make online payments and reconcile to Accounting System
Scan and file documents electronically.
Vendor Maintenance in MIP accounting system
Manage online vendor accounts.
Manage RAMP pay card system and other electronic forms of payment (Amazon, PayFlex Inspira, etc.)

Tax, Audit and Banking

Prepare annual 1099s.
Manage tax exemptions with vendors.
Assist team members with tax exemption issues and accounts.
Provide requested Accounts Payable documentation for auditors.
Maintain Accounts Payable filing system, paper and electronic, for audits.
Process electronic ACH payments.

Administrative & Training

Manage timecard.
Manage expense management reports in Paycor.
Attend all required meetings and trainings.
Provide excellent customer service by consistently demonstrating strong interpersonal and communication skills.
Perform other ad-hoc duties and responsibilities as assigned to support the finance department and organizational needs.

Exhibit CIS Core Values:

Passion
Compassion
Collaboration
Optimism
Adaptability

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work generally are Monday through Friday, 8:00a.m. to 5:00p.m. This position on occasion requires long hours and weekend work.

COMMUNITIES IN SCHOOLS DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, GENDER, RELIGION, NATIONAL ORGIN, AGE, DISABILITY, OR ANY OTHER BASIS PROHIBITED BY LOCAL, STATE, OR FEDERAL LAW.

Required Education and Experience

Must have knowledge in the following areas: accounts payable, excel, importing and exporting data.
High School Diploma or equivalent with minimum 5 years of related accounting work experience or
Bachelor’s degree in business, accounting, finance or related with minimum 2 years of accounting work experience
Knowledge of accounting software such as SAGE, MIP, etc.,
Proven ability to set priorities, manage multiple responsibilities, meet deadlines and work with minimal supervision.
Ability to articulate the status of projects, timelines and deadlines that could be missed.
Proficiency in the use of computers for: word processing, databases, spreadsheets, e-mail, internet.
Strong time management and organizational skills
Excellent communication and problem-solving skills
Strong attention to detail and commitment to accuracy and accountability
A willingness to follow the philosophy of CIS and operate as a team player.

Preferred Experience and Qualifications

One or more years of MIP experience
Some college courses in accounting
Non-profit/fund accounting experience.

Additional Eligibility Qualifications/Requirements

Maintain confidentiality and professional and ethical behavior.
Must have reliable transportation.
Ability to pass a criminal history background check.

What is Communities In Schools?

To gain insight into our Mission: To surround students with a community of support, empowering them to stay in school and achieve in life.

View this short video: https://youtu.be/wBxTIMfemQE

From Communities In Schools of San Antonio student, to San Antonio Councilman, to now leading as the Communities In Schools® National CEO and President, Rey Saldaña represents the potential that each of our students has. Every student that walks through our door has the potential to define their own success, but many of them just need one caring adult to encourage them and support them as they go.

https://www.youtube.com/watch?v=5hxQn0j3l7E&t=41s

For more information go to https://www.cissa.org/

Apply Now

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Job Description: Accounts Payable Administrator

Location: San Antonio, Texas

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