Top 10 Office administrator Jobs in New Hartford, Ny

ESSHI Office Coordinator
COMMUNITY WELLNESS PARTNERS —New Hartford, NY
- $20 - $22 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Customer service
8d
Office Manager - Herkimer County Community College
Herkimer College —Herkimer, NY
- $45,293 a year
- Full-time
- English
- Mid-level
- Office
Assistant Dental Office Manager
Aspen Dental —Utica, NY
- $20 - $25 an hour
- Full-time
- Dental office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
Administrative Assistant
Upstate Spray Foam Insulation —West Winfield, NY
- $17 - $18 an hour
- Full-time
- Background check
- Customer service
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
Business Office Manager
Waterville Residential —Waterville, NY
- $24 an hour
- Full-time
- Skilled nursing facility
- Mid-level
- Residential
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2d
HR OFFICE MANAGER (FULL AND PART TIME)
Chartwells HE —Hamilton, NY
- $23 - $27 an hour
- Urgently hiring
- Background check
- Customer service
- Research
- Commuter assistance
- Disability insurance
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8d
Lodge Front Office Manager
Turning Stone Enterprises —Verona, NY
- $75,000 - $90,000 a year
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Sales
- Paid holidays
- Health insurance
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ESSHI Office Coordinator

COMMUNITY WELLNESS PARTNERS -
New Hartford, NY

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Job Details

Full-time
$20 - $22 an hour
8 days ago

Qualifications

Microsoft Outlook
Customer service
Spreadsheets
Administrative experience
Cultural competency
Microsoft Teams
Associate's degree

Full Job Description

Empire State Supportive Housing Initiative (51 Participants)

Position Title: ESSHI Office Coordinator
Department: ESSHI
Reports To: ESSHI Program Director
Schedule: Full-Time Days

Position Summary

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The Office Coordinator serves as the administrative hub of the Supportive Housing Program, ensuring efficient daily operations that support approximately 51 participants living independently in the community. This position provides administrative, organizational, and participant support services while maintaining program records, facilitating communication among staff and community partners, coordinating participant onboarding activities, and supporting the delivery of high-quality housing stabilization services.

The Office Coordinator plays a key role in creating a welcoming, inclusive, and supportive environment for participants and works collaboratively with Care Navigators, Wellness Coach, Property Management, and community service providers.

Essential Duties and Responsibilities

Program Administration

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Manage day-to-day office operations and administrative functions of the supportive housing program.
Maintain participant files and ensure documentation complies with agency, state, and funding requirements.
Manage program databases, data entry, reporting systems, and electronic records.
Prepare correspondence, reports, spreadsheets, meeting minutes, and other program documents.
Track participant occupancy, vacancies, waitlists, referrals, and move-in status.
Maintain office supplies and coordinate equipment and facility needs.

Participant Intake and Housing Coordination
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Assist with the referral process and document tracking
Prepare move-in packets and lease-related documentation.
Create and maintain inventory lists for participant furnishings, household items, and move-in supplies.
Coordinate apartment readiness activities with property management and maintenance staff.
Support participant transitions into permanent housing by ensuring required documentation is completed accurately and timely.

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Financial and Administrative Support
Process invoices, purchase requests, and program expenditures as assigned.
Maintain records related to housing assistance and supportive service funding.
Reconcile participant inventory and program resource tracking logs.

Compliance and Reporting

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Ensure participant records are complete, accurate, and audit-ready.
Assist with grant reporting and data collection requirements.
Track program outcomes, participant demographics, and service utilization data.
Support preparation for regulatory reviews, monitoring visits, and program audits.
Maintain confidentiality of participant and agency information in accordance with HIPAA and applicable regulations.

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Required Qualifications
Associate degree in Business Administration, Human Services, Public Administration, or related field; Bachelor's degree preferred.
Minimum two years of administrative experience, preferably in healthcare, social services, housing, behavioral health, or nonprofit settings.
Strong computer skills including Microsoft Office Suite (Word, Excel, Outlook, Teams).
Experience maintaining confidential records and managing multiple priorities.
Excellent organizational, communication, and customer service skills.
Ability to work effectively with diverse populations and demonstrate cultural sensitivity.
Valid driver's license and reliable transportation preferred.
Preferred Qualifications
Experience working in supportive housing, case management, homelessness services, affordable housing, or community-based programs.
Knowledge of HMIS, ePaces, electronic health records, or housing management systems.
Familiarity with housing subsidies, community resources, and supportive service networks.
Bilingual skills are a plus.

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Refine Your Search

office administrator jobs in new hartford, ny

ESSHI Office Coordinator

Office Manager - Herkimer County Community College

Assistant Dental Office Manager

Administrative Assistant

Business Office Manager

HR OFFICE MANAGER (FULL AND PART TIME)

Lodge Front Office Manager

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