Top 3 Billing clerk / administrative assistant Jobs in New Jersey

Assistant Bookkeeper/Data Analyst
Confidential —Perth Amboy, NJ
- $40,000 - $50,000 a year
- Full-time
- Bilingual
- Background check
- Spanish
- Health insurance
- Dental insurance
Quick Apply
Billing Clerk / Administrative Assistant
Mental Health Association —West Orange, NJ
- $40,000 a year
- Full-time
- Computer literacy
- Writing skills
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Clerical Assistant
Rutgers University —Newark, NJ
- $18 - $20 an hour
- Part-time
- High school diploma or GED
- University
- In-person
- Paid holidays
- Dental insurance

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Assistant Bookkeeper/Data Analyst
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Billing Clerk / Administrative Assistant
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Screening of all incoming calls. General filing and maintenance of filing system. Must have Computer literacy with some knowledge and experience in Medicaid…
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Assistant Bookkeeper/Data Analyst

Confidential
Perth Amboy, NJ

Quick Apply

Job Details

Full-time
$40,000 - $50,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Paid sick time

Qualifications

Bilingual
Spanish
Microsoft Excel
Accounting
QuickBooks
Bookkeeping
Accounting

Full Job Description

About Us:

We are a family-owned property management company with a diverse portfolio of residential, commercial, and mixed-use properties. We are seeking a detail-oriented Assistant Bookkeeper or Data Analyst to join our team. This position plays a key role in maintaining accurate and organized books for multiple entities and supporting the Finance Director with reporting and compliance. The Assistant Bookkeeper or Data Analyst also helps review the work of AP/AR and Data Entry clerks to ensure accuracy but does not have direct supervisory responsibility.

Job Description:

The Assistant Bookkeeper or Data Analyst is responsible for recording and maintaining accurate financial transactions while reviewing entries prepared by AP/AR and data entry clerks for accuracy. Core duties include reconciliations, payroll, and vendor payments, with the flexibility to step in on any accounting task when needed to support the team. In addition, this position assists with the month-end close, prepares basic financial reports, and supports compliance reporting under the guidance and direction of the Finance Director. It may also be required that the Assistant Bookkeeper or Data Analyst help organize and monitor key operational data such as completion of maintenance requests, common area charges, and other data that may help make operations more efficient.

Key Responsibilities:

Enter and maintain accurate AP and AR transactions in accounting systems
Assist with bank, credit card, and general ledger reconciliations
Prepare and upload invoices, bills, and supporting documentation
Post routine journal entries as directed
Assist with CAM reconciliations and property-level expense tracking
Help organize financial records and maintain clean books for multiple entities
Support month-end close by gathering documentation and completing assigned tasks
Run basic financial reports for internal use
Communicate with vendors and internal staff regarding billing questions
Assist the Bookkeeper and Finance Director with special projects as needed
Perform other accounting and administrative duties as assigned
Assist with tracking and organizing of maintenance requests and expenses.

Qualifications:

1–3 years of bookkeeping or accounting support experience (property management a plus)
Familiarity with QuickBooks Desktop and/or AppFolio preferred
Basic to intermediate proficiency in Microsoft Excel
Strong attention to detail and organizational skills
Ability to follow established procedures and meet deadlines
Willingness to learn and take direction from senior accounting staff
Spanish fluency highly preferred
Associate’s degree or coursework in Accounting, Finance, or related field preferred

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid sick time
Paid time off
Vision insurance

Application Question(s):

Please indicate your proficiency with Microsoft Excel:

Beginner (basic data entry, formatting, simple formulas like SUM/AVERAGE)
Intermediate (sorting/filtering, charts, conditional formatting, VLOOKUP/XLOOKUP, basic pivot tables)
Advanced (complex formulas, pivot tables, dashboards, data analysis tools, macros/VBA)

Experience:

Bookkeeping: 3 years (Required)

Language:

Spanish (Required)

Ability to Commute:

Perth Amboy, NJ 08861 (Required)

Ability to Relocate:

Perth Amboy, NJ 08861: Relocate before starting work (Required)

Work Location: In person

Quick Apply

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billing clerk / administrative assistant jobs in new jersey

Assistant Bookkeeper/Data Analyst

Billing Clerk / Administrative Assistant

Clerical Assistant

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