Top 11 Executive secretary Jobs in New Jersey

Executive Secretary
RWJ Rahway —Rahway, NJ
- $20.06 - $30.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Disability insurance
- Health insurance
12d
Secretary II - Multiple Vacancies
Rutgers University —Piscataway, NJ
- $28.47 an hour
- Full-time
- Word processing
- Mid-level
- Administrative experience
- Paid holidays
- Dental insurance
Executive Secretary Confidential (NBOE)
Newark Board of Education —Newark, NJ
- $74,418 - $89,218 a year
- School experience
- Customer service
- 5 years
- Health insurance
- Dental insurance
Administrative Assistant
HUD Property —Paterson, NJ
- $18 - $20 an hour
- Full-time
- Customer service
- Writing skills
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant
HUD Property —Newton, NJ
- $15.92 - $18.00 an hour
- Part-time
- Writing skills
- Research
- Office
- Paid time off
- Retirement plan
Quick Apply
Secretary / Executive Assistant to Senior Broker Sandbar Fund
Sandbar Fund —Manahawkin, NJ
- $52,831.06 - $63,624.50 a year
- Contract
- Mid-level
- Office
- Data entry
- Flexible schedule
Quick Apply
Executive Secretary
Azend Pharma —South Plainfield, NJ
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Financial Administrative Assistant (Part Time)
TPS Financial —Township of Wall, NJ
- $25 - $30 an hour
- Part-time
- Hybrid work
- Writing skills
- Research
- Mid-level
- Parental leave
- Flexible schedule
Quick Apply
13d
Secretary III UCHC SWSP
Rutgers University —Bridgeton, NJ
- $26.16 - $27.46 an hour
- Weekends as needed
- Microsoft Excel
- Writing skills
- Mid-level
- Paid holidays
- Dental insurance
13d
Chief of Staff & Executive Assistant
Stuart Country Day School of the Sacred Heart —Princeton, NJ
- $70,000 a year
- Full-time
- Data analysis skills
- Office
- Bachelor's degree
- 403(b) matching
- Health savings account

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Secretary II - Multiple Vacancies
Rutgers University —Piscataway, NJ
Greets patients and visitors in a prompt and courteous fashion. Services are readily accessible and include: inpatient, outpatient, partial hospitalization,…
$28.47 an hour
Secretary II, Social Services
University Hospital, Newark NJ —Newark, NJ
Fields incoming calls to the Care Coordination department and routes them appropriately. Performs general secretarial duties including typing, filing,…
$26.84 - $28.16 an hour
Quick Apply

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Executive Secretary

RWJ Rahway -
Rahway, NJ

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Job Details

Full-time
$20.06 - $30.00 an hour
12 days ago

Benefits

Disability insurance
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Paid time off
Vision insurance
Life insurance
Retirement plan
Prescription drug insurance
Pet insurance

Qualifications

Microsoft Excel
Microsoft Outlook
Zoom
Executive administrative support
High school diploma or GED
Microsoft Teams
Video conferences (communication methods)
Stakeholder relationship building

Full Job Description

Req #: 0000260539
Category: Clerical / Administrative
Status: Full-Time
Shift: Day
Facility: RWJ Rahway
Department: Administration
Pay Range: $20.06 - $30.00 per hour

Location:

865 Stone Street, Rahway, NJ 07065

Job Title: Executive Secretary

Location: RWJUH Rahway Hospital

Department Name: Administration

Req #: 0000260539

Status: Hourly

Shift: Day

Pay Range: $20.06 - $30.00 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

At RWJBarnabas Health, administrative professionals play a critical role in supporting the leaders who guide exceptional patient care. As an Executive Secretary, you'll serve as a trusted partner to senior leadership, providing high-level administrative support to the Chief Executive Officer (CEO), Chief Medical Officer (CMO), Chief Nursing Officer (CNO), and Risk Manager. If you're highly organized, thrive in a fast-paced healthcare environment, and enjoy coordinating complex projects while building strong professional relationships, this is an opportunity to make a meaningful impact every day.

As Executive Secretary, a typical day might include the following:

Supporting the daily operations of the Administration Department while providing executive-level administrative support.
Coordinating meetings, appointments, interviews, depositions, and executive calendars.
Greeting and assisting physicians, patients, families, vendors, Board members, legal representatives, and visitors with professionalism and exceptional customer service.
Answering and routing incoming phone calls, responding to inquiries, and directing requests to the appropriate department.
Preparing, transcribing, and distributing meeting minutes for the Board of Governors, Board committees, and hospital leadership meetings.
Preparing and distributing Board packets, annual Board listings, and departmental meeting materials.
Organizing meeting rooms and maintaining departmental meeting databases and schedules.
Maintaining confidential files for Administration, Risk Management, Legal, and executive leadership.
Managing documentation related to medical malpractice claims, insurance correspondence, patient property claims, and legal matters.
Calculating, preparing, and processing monthly physician and leadership stipend documentation.
Assisting with departmental communications, mailing campaigns, reports, and other administrative projects as assigned.

The Executive Secretary role might be for you if:

You enjoy supporting executive leaders and managing multiple priorities in a fast-paced healthcare environment.
You are highly organized, detail-oriented, and able to handle confidential information with professionalism.
You communicate effectively and build positive relationships with leaders, physicians, staff, patients, families, and external partners.
You are comfortable coordinating meetings, preparing reports, and managing complex administrative processes.
You take initiative, solve problems independently, and adapt quickly to changing priorities.
You are proficient with Microsoft 365 applications and enjoy using technology to improve efficiency.

To be considered for this position, candidates must have a high school diploma and five to ten years of executive administrative support or executive secretary experience supporting senior leadership. Proficiency in Microsoft 365, including Word, Excel, PowerPoint, Outlook, Teams, and Zoom, is required. The ideal candidate will possess exceptional organizational, communication, and multitasking skills, demonstrate sound judgment and discretion when handling confidential information, and be comfortable working collaboratively with executive leadership, physicians, Board members, legal professionals, patients, families, vendors, and other internal and external stakeholders.

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

Paid Time Off (PTO)
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Retirement Plans
Short & Long Term Disability
Life & Accidental Death Insurance
Tuition Reimbursement
Health Care/Dependent Care Flexible Spending Accounts
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

RWJBarnabas Health is an Equal Opportunity Employer

Apply Now

Refine Your Search

executive secretary jobs in new jersey

Executive Secretary

Secretary II - Multiple Vacancies

Executive Secretary Confidential (NBOE)

Administrative Assistant

Administrative Assistant

Secretary / Executive Assistant to Senior Broker Sandbar Fund

Executive Secretary

Financial Administrative Assistant (Part Time)

Secretary III UCHC SWSP

Chief of Staff & Executive Assistant

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