Top 437 Maintenance coordinator Jobs in Newark, Nj

Retail Facilities Coordinator
MadRag —North Bergen, NJ
- $50,000 - $60,000 a year
- Full-time
- Carpentry
- Background check
- Mid-level
- Health savings account
- Health insurance
Quick Apply
8d
Maintenance Operations Coordinator
The Universal Church, Inc. —Newark, NJ
- $19 - $21 an hour
- Full-time
- Background check
- Microsoft Outlook
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
Support Services Coordinator
Rutgers University —Newark, NJ
- $59,893.48 a year
- Full-time
- Microsoft Excel
- Research
- Mid-level
- Paid holidays
- Dental insurance
Dean's Office Operations Coordinator
Montclair State University —Montclair, NJ
- $76,486.40 - $84,131.83 a year
- Full-time
- Office
- Master's degree
- Analysis skills
- Health insurance
- Tuition reimbursement
3d
Facilities Maintenance Coordinator
The Azarian Group, LLC —Midland Park, NJ
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
1d
Site Operations Coordinator
KLA —Totowa, NJ
- $26.59 - $45.20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor's degree
- Employee stock purchase plan
- Paid holidays
Program Service Coordinator
New Jersey Institute of Technology —Newark, NJ
- $63,129.05 - $83,738.94 a year
- Full-time
- Spanish
- English
- Research
Legal Operations Coordinator
PNA Panasonic Corporation of North America —Newark, NJ
- $90,000 - $100,000 a year
- Full-time
- Addiction Medicine
- Mid-level
- Finance
- Health savings account
- Paid holidays
Service Coordinator
ORR Protection —Newark, NJ
- $25 - $30 an hour
- Full-time
- Background check
- ERP systems
- Pass drug screening
- Dental insurance
- 401(k)
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Coordinator of School Transportation Services (NBOE)
Newark Board of Education —Newark, NJ
- $85,945 - $104,209 a year
- English
- Office
- Driver's License
- Health insurance
- Dental insurance
Second Shift Facilities Coordinator
Hines —New York, NY
- $77,800 - $116,600 a year
- Weekends as needed
- Mid-level
- Office
- Administrative experience
Academic Operations Coordinator
Seton Hall University —South Orange, NJ
- $52,000 - $71,500 a year
- Full-time
- Mid-level
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Facilities Coordinator
Our House, Inc. —Murray Hill, NJ
- $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Tenant Services Coordinator
CBRE —Saddle Brook, NJ
- $60,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Maintenance Coordinator
Plastipak Careers —Keasbey, NJ
- From $28 an hour
- Full-time
- Mid-level
- Forklift
- High school diploma or GED
- Travel reimbursement
- Profit sharing
Resident Services Coordinator
Brookfield Properties —Jersey City, NJ
- $18.55 - $25.97 an hour
- Full-time
- Office
- Residential
- High school diploma or GED
- Paid time off
- 401(k) matching
Facilities Coordinator
Solix Inc —Parsippany-Troy Hills, NJ
- $23 - $30 an hour
- Full-time
- Mid-level
- Office
- Driver's License
- Disability insurance
- Health insurance
Operations Coordinator
GCL —Linden, NJ
- $60,000 - $72,500 a year
- Overtime
- Microsoft Outlook
- Customer service
- Research
- Continuing education credits
- Paid parental leave
Quick Apply
10d
Coordinator, Partnership Service & Activation
New York Jets —Madison, NJ
- Weekends as needed
- Marketing
- Mid-level
- Bachelor's degree
6d
Facility Management Coordinator
H MART —Lyndhurst, NJ
- $55,000 - $65,000 a year
- Monday to Friday
- Microsoft Outlook
- Bachelor of Science
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply

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Retail Facilities Coordinator

MadRag -
North Bergen, NJ

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year
8 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Employee discount
Life insurance

Qualifications

Carpentry
Interpersonal skills
Spreadsheets
High school diploma or GED
Task prioritization
Procurement cost reduction targets
Organizational skills
Cost reduction analysis
Cost estimates
Productivity software
Property management
Time management

Full Job Description

Job Description: Retail Facilities Coordinator

Position Summary

We are seeking a highly organized and proactive Retail Facilities Coordinator to oversee maintenance requests across our retail locations. This position will receive, prioritize, assign, and track service requests by coordinating with qualified local contractors and service providers for electrical, plumbing, HVAC, general repairs, and small construction projects.

The ideal candidate has strong communication and organizational skills, practical knowledge of building maintenance, and the ability to manage multiple vendors, locations, and projects simultaneously. This role will also support cost control by negotiating vendor quotes, evaluating pricing, and identifying opportunities to reduce maintenance and facilities-related expenses without compromising quality or service.

Key Responsibilities

- Receive, review, and prioritize maintenance requests from retail stores and the corporate office.

- Determine the appropriate trade, urgency, and next steps for each request.

- Assign work to approved local vendors and contractors, including:

- Electrical

- Plumbing

- HVAC

- Carpentry and drywall

- Flooring, ceilings, painting, and general repairs

- Doors, locks, fixtures, and lighting

- Small construction and remodeling projects

- Obtain, review, and compare vendor estimates and proposals.

- Negotiate pricing, labor rates, scopes of work, timelines, warranties, and service terms with vendors and contractors.

- Identify cost-saving opportunities, including alternative repair solutions, competitive bidding, preferred-vendor pricing, preventive maintenance, and reducing repeat service calls.

- Analyze maintenance expenses, vendor performance, recurring repairs, and project costs to recommend opportunities for reducing expenses.

- Secure required approvals before work begins.

- Coordinate service schedules between vendors and store management.

- Communicate job status, timelines, delays, and completion details to relevant stakeholders.

- Track work orders from initial request through completion and closeout.

- Verify that work has been completed properly and that stores are satisfied with the service.

- Review invoices for accuracy, scope compliance, negotiated pricing, and proper authorization.

- Resolve discrepancies between approved quotes, completed work, and submitted invoices.

- Maintain accurate records of vendors, work orders, estimates, invoices, warranties, permits, and cost-saving initiatives.

- Build and maintain strong relationships with local contractors and service providers.

- Confirm vendors are properly licensed and insured when required.

- Ensure contractors follow company safety standards, store procedures, and applicable building codes.

- Escalate emergency issues, recurring problems, budget concerns, and major repairs to management.

- Assist with preventive maintenance scheduling and identify recurring facility issues.

- Support store openings, closings, remodels, relocations, and other small construction projects.

- Conduct site visits when necessary to assess conditions, verify work, or coordinate projects.

- Help develop service standards, preferred-vendor lists, maintenance procedures, and purchasing guidelines.

- Prepare reports regarding maintenance activity, vendor costs, budget performance, and potential expense reductions.

Qualifications

- 2–5 years of experience in facilities coordination, property management, retail maintenance, construction coordination, or a related field.

- Experience coordinating multiple vendors, service providers, or contractors.

- Working knowledge of general commercial building systems and maintenance.

- Familiarity with electrical, plumbing, HVAC, carpentry, and general construction work.

- Strong organizational and time-management skills.

- Excellent verbal and written communication skills.

- Ability to prioritize urgent issues and manage multiple work orders at once.

- Experience reviewing and negotiating estimates, proposals, contracts, or invoices.

- Strong analytical and cost-control skills, with the ability to identify opportunities to reduce expenses.

- Proficiency with email, spreadsheets, work-order systems, and Microsoft Office.

- Ability to review estimates and invoices for accuracy and pricing competitiveness.

- Strong problem-solving and customer-service skills.

- Ability to travel locally to retail locations, vendors, or job sites as needed.

- High school diploma or equivalent required; technical, construction, or facilities-related education is a plus.

Preferred Qualifications

- Experience supporting multiple retail locations.

- Experience with a computerized maintenance management system or ticketing platform.

- Knowledge of commercial leases and landlord-versus-tenant maintenance responsibilities.

- Experience managing small construction or renovation projects.

- Familiarity with local permits, inspections, and building requirements.

- Experience with vendor negotiations, competitive bidding, or facilities cost-reduction programs.

- OSHA, HVAC, electrical, or other relevant certifications are a plus.

Key Performance Indicators

- Timely response and resolution of maintenance requests.

- Vendor performance, service quality, and cost control.

- Successful negotiation of competitive pricing and service terms.

- Identification and implementation of maintenance expense-reduction opportunities.

- Accurate work-order, estimate, and invoice documentation.

- Store satisfaction with maintenance services.

- Reduced repeat service calls and recurring facility issues.

- Completion of projects within approved budgets and timelines.

- Improved vendor accountability and adherence to agreed scopes of work.

Physical and Work Requirements

- Ability to work in an office and retail-store environment.

- Occasional travel to stores and job sites.

- Ability to inspect maintenance conditions, walk through construction areas, and work around equipment and contractors.

- May occasionally require availability for urgent maintenance issues outside regular business hours.

Position Type

- Job Title: Retail Facilities Coordinator

- Department:Operations / Facilities

- Reports To:Vice President of Retail

- Location:North Bergen, NJ

- Employment Type:Full-time

#IDCP

Pay: $50,000.00 - $60,000.00 per year

Benefits:

401(k)
Dental insurance
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

maintenance coordinator jobs in newark, nj

Retail Facilities Coordinator

Maintenance Operations Coordinator

Support Services Coordinator

Dean's Office Operations Coordinator

Facilities Maintenance Coordinator

Site Operations Coordinator

Program Service Coordinator

Legal Operations Coordinator

Service Coordinator

Coordinator of School Transportation Services (NBOE)

Second Shift Facilities Coordinator

Academic Operations Coordinator

Facilities Coordinator

Tenant Services Coordinator

Maintenance Coordinator

Resident Services Coordinator

Facilities Coordinator

Operations Coordinator

Coordinator, Partnership Service & Activation

Facility Management Coordinator

I want to receive the latest job alert for maintenance coordinator in newark, nj

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