Top 122 Project administrator Jobs in Newark, Nj

Project Coordinator
Thermo Systems LLC —New Jersey
- $55,000 - $75,000 a year
- Full-time
- Engineering
- Mid-level
- Travel
- Health insurance
- Dental insurance
Quick Apply
Project Administrator
New York University —New York, NY
- $75,816 - $92,664 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- University
Sr Project Executive
Gilbane Building Company —Newark, NJ
- $216,000 - $281,000 a year
- Full-time
- 18 years or older
- Construction site
- Sales
- Profit sharing
- Health insurance
Project Engineer - Newark AirTrain
Tutor Perini O & G a JV —Newark, NJ
- $125,000 - $175,000 a year
- Full-time
- Civil engineering
- Construction site
- Mid-level
Construction Site Supervisor
Jab Enterprises Inc. —New York, NY
- $90,000 - $130,000 a year
- Full-time
- Background check
- Spanish
- Management
Quick Apply
11d
Project Manager Jira Platform
New Wave People —Manhattan, NY
- $72.91 - $74.51 an hour
- Overtime
- Mid-level
- Bachelor's degree
- Continuous improvement
- Free parking
Quick Apply
9d
Project Coordinator Residential Construction
Kitchen Tune-Up Brooklyn North —Brooklyn, NY
- $27 - $32 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid time off
- Opportunities for advancement
Quick Apply
13d
Project Administrator - Electronic Security Integration
WilsonHCG —Hackensack, NJ
- Full-time
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Archdiocese of Newark —Newark, NJ
- $40,000 - $45,000 a year
- Full-time
- Microsoft Excel
- Customer service
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
11d
DOB Project Administrator
Schimenti Construction Company —New York, NY
- $70,000 - $85,000 a year
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Financial Project Assistant
Arcadis —Paramus, NJ
- $50,976 - $76,464 a year
- Hybrid work
- Microsoft Outlook
- Finance
- Administrative experience
- Paid parental leave
- AD&D insurance
Project Manager II
Gilbane —Newark, NJ
- $126,000 - $160,000 a year
- Construction site
- 5 years
- Engineering
- Profit sharing
- Health insurance
Project Manager II
Gilbane Building Company —Newark, NJ
- $126,000 - $160,000 a year
- Full-time
- Construction site
- 5 years
- Engineering
- Profit sharing
- Health insurance
Sr Project Executive
Gilbane —Newark, NJ
- $216,000 - $281,000 a year
- 18 years or older
- Construction site
- Sales
- Profit sharing
- Health insurance
Office Engineer (Warren County, NJ)
Jacobs —Morristown, NJ
- $100,000 - $135,000 a year
- Full-time
- Construction site
- Mid-level
- Office
- Paid holidays
- Health insurance
Project Coordinator
Structure Tone —New York, NY
- $75,000 - $90,000 a year
- Full-time
- ERP systems
- Mid-level
- Continuous improvement
- Health savings account
- AD&D insurance
Grant Manager
New Jersey Institute of Technology —Newark, NJ
- $66,844.56 - $124,923.48 a year
- Full-time
- Management
- Mid-level
- Residential
Project Administrator
Research Foundation of The City University of New York —New York, NY
- $67,500 a year
- Full-time
- Mid-level
- 3 years
- University
Program Administrator
New York University —New York, NY
- $72,000 - $80,000 a year
- Full-time
- Hybrid work
- Mid-level
- Master's degree
- University
8d
Weeks Construction - Project Manager- NY/NJ
Weeks Marine —Cranford, NJ
- $157,000 - $197,000 a year
- Temporary
- Office
- Travel
- Organizational skills
- Health insurance
- Dental insurance

I want to receive the latest job alert for project administrator in newark, nj

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

project administrator jobs near newark, nj

Project Administrator jobs in New York, NY

Engineer jobs in Morristown, NJ

Construction Site Supervisor jobs in New York, NY

Project Coordinator jobs in Brooklyn, NY

Project Engineer jobs in Newark, NJ

Project Coordinator jobs in New York, NY

Senior Project Manager jobs in Newark, NJ

Administrative Assistant jobs in Newark, NJ

Project Manager jobs in Manhattan, NY

Grants Manager jobs in Newark, NJ

Program Administrator jobs in New York, NY

Project Coordinator jobs in New Jersey

Project Administrator jobs in Indianapolis, IN

Project Administrator jobs in Pensacola, FL

Technical Project Manager jobs in Los Angeles, CA

Project Administrator jobs in Santa Fe, NM

Project Engineer jobs in Tampa, FL

Project Administrator jobs in Atlanta, GA

Veteran Military Program Project Manager jobs in Remote

Project Administrator jobs in Illinois

Project Coordinator

Thermo Systems LLC -
New Jersey

Quick Apply

Job Details

Full-time
$55,000 - $75,000 a year

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching

Qualifications

Engineering
Mid-level
Organizational skills
Communication skills
Under 1 year

Full Job Description

Location: Onsite in East Windsor, NJ

Employment Status: Full-Time

Compensation: $55,000 – $75,000 Annually + Bonus

Travel: Up to 25% (as needed)

Who We Are

Thermo Systems is a global, full-service control systems integration partner delivering premier class automation solutions across the Energy, Life Sciences, and Mission Critical markets.

Guided by The Thermo Way, we are unified, dynamic, and committed to delivering excellence. Our culture is grounded in three core principles:

Employee Success – investing in our people and their growth
Customer Success – delivering reliable, high-quality solutions
Financial Strength – operating with discipline and long-term focus

We believe strong teams, trusted partnerships, and technical excellence drive sustainable success.

The Opportunity

The Project Coordinator supports the successful delivery of automation and control system integration projects by providing project coordination, controls, and administrative support to Project Managers and the PMO.

This role plays a critical part in maintaining project organization, supporting the Stage-Gate delivery model, and ensuring project documentation, reporting, and communication remain accurate and on track.

The Project Coordinator acts as a central point of coordination across Engineering, Procurement, Field/Operations, and customers to support day-to-day execution and follow-through.

What You’ll Do

Core Responsibilities:

Project Coordination & Communication

Coordinate internal and customer meetings including agendas, notes, action items, and follow-ups.
Maintain stakeholder lists and support project communication plans.
Serve as a coordination point across Engineering, Procurement, Field/Operations, subcontractors, and customers.
Ensure timely follow-through on project updates, deliverables, and communications

Stage-Gate & Documentation Management

Support Project Managers in executing Thermo Systems’ Stage-Gate model.
Maintain and organize project documentation, Gate artifacts, and approval records.
Ensure proper version control, configuration management, and audit readiness.
Track Gate readiness and escalate risks to schedule adherence.

Project Controls & Reporting

Maintain project schedules, milestone trackers, and look-ahead plans.
Track action items, deliverables, and dependencies with clear ownership and deadlines.
Prepare recurring status updates, dashboards, and PMO reporting.
Support cost tracking, PO logs, invoice routing, and basic budget visibility as directed.

Change Control & Risk Support

Track and manage change requests, including documentation and approval workflows.
Maintain risk registers and support mitigation tracking.
Track project issues, decisions, and lessons learned

Procurement & Vendor Coordination

Support procurement activities including RFQs, quote tracking, and submittal logs.
Assist with vendor and subcontractor coordination, including documentation and onboarding requirements.
Track delivery schedules and follow up on vendor commitments

Quality & Closeout Support

Assist with QA/QC documentation including inspections, test records, and punch lists.
Support project closeout including as-builts, O&M manuals, training records, and final deliverables.
Contribute to lessons learned and continuous improvement efforts.
Provide feedback to PMO on process and template improvements

What We’re Looking For

Education & Experience:

0–5 years of experience in project coordination, project administration, or operations support (industrial, construction, or technical environments preferred).
Bachelor’s degree in business, engineering, construction management, operations, or related field preferred.
Equivalent practical experience will be considered in lieu of a degree.
Familiarity with basic project management concepts (scope, schedule, cost, risk, and change control) is a plus.

Skills & Qualifications:

Strong organizational skills with the ability to manage multiple priorities
Effective communication skills across cross-functional teams and customers
Detail-oriented with strong follow-through and accountability
Ability to work independently while supporting a team environment
Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
Experience with project tools (MS Project, Smartsheet, SharePoint, Teams, Jira, or similar) is a plus
Ability to quickly learn internal systems, tools, and PMO processes

What You’ll Get

Competitive compensation with annual bonus opportunity
401(k) with company match
Comprehensive medical, dental, and vision coverage with low-cost options
Paid time off and sick leave
Tuition reimbursement and professional credential support
In-house and external technical training opportunities
Exposure to complex, high-impact automation projects
A collaborative culture built on integrity, accountability, and teamwork
Learn more at www.thermosystems.com

Work Environment & Physical Requirements
The physical and environmental demands described here are representative of those required to perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Equal Employment Opportunity
Thermo Systems provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other protected status.

Disclaimer
This job description outlines the general nature and level of work expected. Responsibilities may evolve based on business needs.

Quick Apply

Refine Your Search

project administrator jobs in newark, nj

Project Coordinator

Project Administrator

Sr Project Executive

Project Engineer - Newark AirTrain

Construction Site Supervisor

Project Manager Jira Platform

Project Coordinator Residential Construction

Project Administrator - Electronic Security Integration

Administrative Assistant

DOB Project Administrator

Financial Project Assistant

Project Manager II

Project Manager II

Sr Project Executive

Office Engineer (Warren County, NJ)

Project Coordinator

Grant Manager

Project Administrator

Program Administrator

Weeks Construction - Project Manager- NY/NJ

I want to receive the latest job alert for project administrator in newark, nj

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected