Top 223 Program assistant Jobs in Niagara Falls Ny

Project Coordinator
StaffBuffalo —Buffalo, NY
- $45,000 - $60,000 a year
- Full-time
- Office
- High school diploma or GED
- Organizational skills
Quick Apply
Program Assistant (Full Time/Mon-Fri 8a-4p)
Cazenovia Recovery Systems Inc —Niagara Falls, NY
- $18.36 an hour
- Full-time
- Office
- High school diploma or GED
- Driver's License
Program Assistant- Youth ACT
Child & Family Services —Niagara Falls, NY
- $19.25 - $22.00 an hour
- Full-time
- Office
- Administrative experience
- Experience working with children
- Wellness program
- Health savings account
Quick Apply
Program Assistant
BRYLIN HOSPITAL INC —Buffalo, NY
- $19.71 - $23.73 an hour
- Full-time
- Psychiatry
- Pass drug screening
- Adults
Operations Support Specialist I
Silipos Holding LLC —Niagara Falls, NY
- $21 - $23 an hour
- Full-time
- ERP systems
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
23h
Assistant Housing Coordinator
CCSI —Buffalo, NY
- $33.14 - $35.89 an hour
- Full-time
- Customer service
- Residential
- Driver's License
Administrative Assistant
J&Ds Sealtech Corp —Buffalo, NY
- $50,000 - $59,800 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant, Western NY
State of New York - Empire State Development, NYS —Buffalo, NY
- $48,925 - $51,000 a year
- Full-time
- Hybrid work
- Background check
- Office
- Administrative experience
Personal Assistant / Operations Support
Flow Wellness —Buffalo, NY
- $25 an hour
- Part-time
- Background check
- Office
- Driver's License
Quick Apply
13d
Program Assistant
Kaleida Health —North Tonawanda, NY
- $16.00 - $20.63 an hour
- Part-time
- High school diploma or GED
- In-person
- CNA
Quick Apply
Administrative Assistant II
Roswell Park Cancer Institute —Buffalo, NY
- From $56,506 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
Executive Assistant
Niagara University —Niagara University, NY
- $17 - $21 an hour
- Full-time
- Microsoft Outlook
- English
- Mid-level
- Free parking
- Health insurance
Quick Apply
Program Assistant
Evergreen Health —Buffalo, NY
- $46,000 - $48,000 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Experience equivalent to degree accepted
- Wellness program
- 403(b) matching
Quick Apply
13d
Administrative Assistant
Neighborhood Legal Services Inc —Buffalo, NY
- $23.63 - $38.21 an hour
- Full-time
- Writing skills
- Organizational skills
- Typing
- Paid holidays
- Health insurance
Quick Apply
Operations Administrative Assistant
ATI —Lockport, NY
- $60,000 - $70,000 a year
- Microsoft Outlook
- Pass drug screening
- Mid-level
Quick Apply
Project Coordinator (2110)
OSMOSE UTILITIES SERVICES INC —Depew, NY
- $62,353.20 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health savings account
- Disability insurance
Human Resources (HR) Coordinator /Accounting Assistant
Gear Motions - Buffalo Operations —Tonawanda, NY
- $26.00 - $31.25 an hour
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Dental insurance
Quick Apply
11d
Client Intake Coordinator & Legal Assistant
Towey Law, PLLC —Buffalo, NY
- $25 - $28 an hour
- Full-time
- Organizational skills
- In-person
- Communication skills
- Free parking
- Paid holidays
Quick Apply
12d
RN Administrative Coordinator/ Hospital Supervisor
Niagara Falls Memorial Medical Center —Niagara Falls, NY
- $52.00 - $57.34 an hour
- Full-time
- Acute care
- Nursing
- Psychiatry
- Disability insurance
- Health insurance
Quick Apply
11d
Assistant Baseball Coach and Recruiting Coordinator
Bryant and Stratton College —Buffalo, NY
- $6,500 a year
- Part-time
- CPR Certification
- Clean driving record
- High school
- Loan forgiveness
Quick Apply
11d

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Project Coordinator

StaffBuffalo -
Buffalo, NY

Quick Apply

Job Details

Full-time
$45,000 - $60,000 a year

Qualifications

Customer communication
High school diploma or GED

Full Job Description

Project Coordinator

Are you highly organized, detail-oriented, and looking for an opportunity to build a career in the construction industry? Our client, a well-established mechanical construction company in the Buffalo area, is seeking a Project Coordinator to join their growing team. This full-time, on-site role offers $45,000–$60,000 annually and is ideal for someone who enjoys organization, documentation, administrative coordination, and supporting project teams behind the scenes.

As a Project Coordinator, you will play a critical role in supporting both the estimating and project execution functions of the business and working closely with the leadership team. The Project Coordinator will help manage bid documentation, maintain project records, track deadlines and approvals, prepare project closeout packages, and ensure important project information remains organized and accessible throughout the project lifecycle.

This position is best suited for someone who thrives in a structured environment, enjoys administrative and organizational work, and takes pride in accuracy and attention to detail. Construction or mechanical industry experience is helpful but not required. The company is willing to train someone with strong organizational skills, a positive attitude, and the desire to learn.

This is a full-time, on-site position in the Buffalo area with long-term stability and opportunities to expand responsibilities over time.

Responsibilities

Project & Administrative Coordination

Prepare and process purchase orders for projects and vendors
Create and manage project documentation, files, and administrative records
Assist with project submittals and track approval statuses throughout the review process
Maintain organized project documentation and ensure records are up to date
Prepare closeout packages, warranty letters, and final project documentation
Print, organize, and assemble project binders and client documentation packages

Bid Coordination & Tracking

Set up new bid opportunities and organize all associated documents
Download, review, and maintain bid documents received from customers and contractors
Track bid deadlines and important milestones using project calendars
Maintain organized electronic and physical bid files
Support estimating activities during slower periods or as business needs require

Documentation & Process Support

Ensure project information is accurate, organized, and easily accessible
Track project deadlines, approvals, and required documentation
Support communication and coordination between internal teams, vendors, and customers
Assist with general administrative tasks that support project execution and business operations

Qualifications

High school diploma required; associate's degree or additional training is a plus
Strong organizational skills and exceptional attention to detail
Proficiency with Microsoft Excel and Adobe Acrobat
Ability to manage multiple priorities and deadlines simultaneously
Strong written and verbal communication skills
Reliable, professional, and self-motivated
Comfortable working in a fast-paced office environment
Construction, mechanical, or estimating experience is helpful but not required

The advertised pay range represents what we believe at the time of this job posting that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.

First time working with a Recruiter? No problem! We make the process as smooth and straightforward as possible. Communication is key – to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage.

StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.

#INDSBHIGH

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Refine Your Search

program assistant jobs in niagara falls ny

Project Coordinator

Program Assistant (Full Time/Mon-Fri 8a-4p)

Program Assistant- Youth ACT

Program Assistant

Operations Support Specialist I

Assistant Housing Coordinator

Administrative Assistant

Administrative Assistant, Western NY

Personal Assistant / Operations Support

Program Assistant

Administrative Assistant II

Executive Assistant

Program Assistant

Administrative Assistant

Operations Administrative Assistant

Project Coordinator (2110)

Human Resources (HR) Coordinator /Accounting Assistant

Client Intake Coordinator & Legal Assistant

RN Administrative Coordinator/ Hospital Supervisor

Assistant Baseball Coach and Recruiting Coordinator

I want to receive the latest job alert for program assistant in niagara falls ny

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