Top 26 Office assistant Jobs in Normal Il

Executive Assistant & Board Administrator
Connect Transit —Normal, IL
- $50,000 - $60,000 a year
- Full-time
- Writing skills
- Research
- Office
- Paid holidays
- Health insurance
5d
Front Office Administrator
Core 3 —Bloomington, IL
- $19 - $20 an hour
- Full-time
- In person
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
Quick Apply
9d
Office Assistant
Stahly Applicators —Bloomington, IL
- Call employer
- Office
- Entry level
Receptionist
McLean County Center for Human Services —Bloomington, IL
- $17 - $21 an hour
- Full-time
- HIPAA
- Communication skills
- Entry level
- 403(b) matching
- Disability insurance
Administrative Assistant
LKM Mowing & Landscaping —Normal, IL
- $20 - $21 an hour
- 8 hour shift
- Inventory management
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
5d
Receptionist
Goldwater Care Bloomington —Bloomington, IL
- $15 - $17 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Dental insurance
- Vision insurance
Quick Apply
Receptionist - Bloomington Pain Clinic FT
GIBSON AREA HOSPITAL —Bloomington, IL
- $20 - $25 an hour
- Full-time
- HIPAA
- High school diploma or GED
- Clinic
2d
Receptionist- Community
The Michaels Organization —Bloomington, IL
- $16 an hour
- Full-time
- Computer literacy
- Writing skills
- Office
- Health insurance
- Dental insurance
11d
Assistant Corporate Secretary - IFB
Illinois Farm Bureau —Bloomington, IL
- $89,200 - $122,650 a year
- Full-time
- Office
- SharePoint
- Senior level
- Paid holidays
- Disability insurance
5d
Executive Assistant
PINNACLE ACTUARIAL RESOURCES INC —Bloomington, IL
- $75,000 - $95,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- 6 years
- Research
- Profit sharing
- Disability insurance
Sales Receptionist
Milan Laser Hair Removal —Normal, IL
- $17 an hour
- Weekends as needed
- Communication skills
- Entry level
- Disability insurance
- Health insurance
Quick Apply
Office Assistant
Woodford County Probation and Court Services —Eureka, IL
- From $21.75 an hour
- Full-time
- Background check
- Office
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
11d
Front Desk Receptionist for Motel
Ramada by Wyndham, Bloomington —Bloomington, IL
- $15 - $16 an hour
- Full-time
- Hotel
- Cleaning
- In-person
Quick Apply
13d
Executive Assistant to the President and Provost
Eureka College —Eureka, IL
- $45,760 - $49,920 a year
- Weekends as needed
- Writing skills
- Mid-level
- Office
Quick Apply

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Front Office Administrator
Core 3 —Bloomington, IL
Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents. Answer calls regarding rental application status, and…
$19 - $20 an hour
Quick Apply
9d
Receptionist/Administrative Assistant
Liebovich Steel & Aluminum —East Peoria, IL
Answer and direct incoming phone calls and emails. Perform data entry, filing, scanning, and document organization. High school diploma or equivalent required.
$17 - $21 an hour
Quick Apply

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Front Desk Receptionist (8am-4:30pm)
Worthington Christian Village —Columbus, OH
This person will provide the first impression that all visitors, guests, family, and residents see when they walk in. Customer service: 1 year (Preferred).
$16 - $19 an hour
Quick Apply
Executive Assistant
Astute Technology Management —Dublin, OH
Valid driver's license with an acceptable driving record. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or similar tools.
$20 - $25 an hour
Quick Apply

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office assistant jobs near normal il

Executive Assistant & Board Administrator

Connect Transit
Normal, IL

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Job Details

Full-time
$50,000 - $60,000 a year
5 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Teamwork
Confidential information handling
Writing skills
Data Retention (Data management)
Executive administrative support
High school diploma or GED
Attention to detail
Organizational skills
SharePoint
Managing projects
Productivity software

Full Job Description

Connect Transit is the primary public transit system serving Bloomington-Normal and McLean County, committed to providing safe, reliable transportation that enriches lives and strengthens the community. We value collaboration, integrity, and excellence in service. Our dedicated team works to ensure that all residents and visitors have convenient access to affordable transit options, supporting economic growth and fostering a sense of connection throughout the region. By continually investing in innovative technology, modern vehicles, and customer-focused initiatives, Connect Transit strives to improve mobility and enhance the overall quality of life for everyone in the community.

ABOUT THE ROLE

The Executive Assistant & Board Administrator provides high-level, confidential support to the Chief Executive Officer and Chief Operating Officer while serving as the primary governance liaison to the Board of Trustees. This role focuses on executive-level operations, board compliance, and the maintenance of official records in accordance with public meeting requirements. The position requires exceptional organizational skills, discretion, and political awareness to manage sensitive information with professionalism and integrity. In this capacity, you will support organizational governance and ensure the seamless execution of executive and board initiatives.

ESSENTIAL DUTIES

Provide high-level administrative support to the Chief Executive Officer and Chief Operating Officer, acting as a primary point of contact and managing complex calendars, shifting priorities, and sensitive internal/external communications.

Translate verbal directives and high-level concepts into polished, professional documents, including professional correspondence, presentations, agendas, policies, memos, letters and executive-level reports. This requires the ability to adopt various tones and styles while applying a strategic approach to sensitive topics.

Coordinate meetings, including logistics, preparation of briefing materials, and follow-up action tracking.

Assist with special projects, research initiatives, and executive-level administrative tasks; manage office supply inventory.

Perform other professional-level administrative duties as assigned to support executive leadership.

Serve as the Agency’s Records Retention Specialist; maintain official records according to approved legal schedules, coordinate authorized record destruction, and ensure the secure storage of historical and legal documentation.

Establish and maintain sophisticated electronic and physical filing systems to support efficient document retention, retrieval, and organizational memory.

Serve as the Board Administrator for the seven-member Board of Trustees; coordinate annual calendars, prepare compliant meeting packets and public notices, and ensure all proceedings adhere to the Open Meetings Act and parliamentary procedures (Robert’s Rules of Order).

Facilitate seamless communication between executive leadership, the Board Chair, Vice Chair, Trustees, and various committees while maintaining the highest level of confidentiality and political awareness.

Attend all Board and committee meetings to record, transcribe, and index official minutes, resolutions, and ordinances; coordinate meeting logistics, prepare briefing materials, and track follow-up actions to ensure executive and board alignment.

Manage Board training records, certifications, and compliance documentation to ensure the governing body meets all state and federal regulatory standards.

Maintain the organization’s Board-related public information and web presence to ensure accuracy and public access.

Perform other duties as assigned.

MINIMUM QUALIFICATIONS

Education and Experience

High School diploma or equivalent required; college coursework preferred.

Minimum of 3 years of progressively responsible administrative experience supporting senior leadership.

Experience supporting a governing board or public body is required.

Experience in a public sector or regulated environment preferred.

Equivalent combination of education and/or experience may be considered.

Knowledge & Skills

Executive-level administrative practices and procedures.

Governance processes and public meeting requirements.

Records management and retention standards.

Proficiency with Microsoft Office Suite, SharePoint, and modern office software.

Strong professional written and verbal communication skills.

Ability to handle confidential and sensitive information with discretion.

Strong organizational skills and attention to detail.

Ability to prioritize tasks, manage multiple projects, and meet deadlines.

Familiarity with Robert’s Rules of Order or parliamentary procedure is a plus.

Physical & Work Environment

Ability to lift and carry up to 25 pounds and operate standard office equipment.

Primarily indoor office environment.

Occasional business travel may be required.

BENEFITS

100% employee health insurance premiums paid; 65% dependent premiums paid.

Dental, Vision, and Life insurance.

Paid time off and holidays.

Retirement plan with 5% employer contribution.

Tuition reimbursement.

Connect Transit is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This commitment applies to all aspects of employment, including recruitment, hiring, compensation, promotion, and professional development.

Connect Transit is an EEO/AA employer (Minorities/Females/Vet/Disability).

Pay: $50,000.00 - $60,000.00 per year

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Work Location: In person

Apply Now

Refine Your Search

office assistant jobs in normal il

Executive Assistant & Board Administrator

Front Office Administrator

Office Assistant

Receptionist

Administrative Assistant

Receptionist

Receptionist - Bloomington Pain Clinic FT

Receptionist- Community

Assistant Corporate Secretary - IFB

Executive Assistant

Sales Receptionist

Office Assistant

Front Desk Receptionist for Motel

Executive Assistant to the President and Provost

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