Top 231 Project administrative assistant Jobs in Norton, Ma

ASSISTANT TOWN CLERK
Town of Norton —Norton, MA
- $25.62 - $32.13 an hour
- Full-time
- Computer literacy
- Writing skills
- Research
- Health savings account
- Health insurance
Quick Apply
9d
Administrative/Operations Assistant
Coneco Engineers & Scientists —Bridgewater, MA
- $55,000 - $70,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
1d
Clin Rsrch Project Coord I
Care New England Health System —Pawtucket, RI
- Full-time
- Management
- Computer literacy
- Mid-level
Administrative Assistant
Home Care Services —Raynham, MA
- $20 - $23 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant
The Salvation Army Eastern Territory —Fall River, MA
- $20.09 - $32.64 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Disability insurance
- Health insurance
Project Assistant
Terracon —Providence, RI
- $24.48 - $34.38 an hour
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
7d
Administrative Assistant, School of Law
Roger Williams University —Bristol, RI
- Full-time
- Microsoft Outlook
- Bachelor of Science
- Research
Human Resources Assistant (Full-Time)
UNIQLO —Providence, RI
- $19.00 - $19.50 an hour
- Weekends as needed
- Administrative experience
- Bachelor's degree
- Communication skills
- Commuter assistance
- Health savings account
Administrative and Collection Services Assistant, Law Library
Roger Williams University —Bristol, RI
- Full-time
- Computer literacy
- Bachelor of Science
- Mid-level
13d
Assistant Manager/Sales Associate - Manufacturing
Confidential —Hanover, MA
- $24 - $28 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Nurse Practitioner Anchor—Family NP Residency Program
Mattapan Community Health Center Inc —Boston, MA
- $100,000 a year
- Full-time
- Spanish
- CPR Certification
- Nursing
Quick Apply
External Affairs Coordinator, School of Law
Roger Williams University —Bristol, RI
- Weekends as needed
- School experience
- Bachelor of Science
- Mid-level
Registered Nurse, Ambulatory Care
Mattapan Community Health Center Inc —Boston, MA
- $42 - $57 an hour
- Full-time
- CPR Certification
- Nursing
- Vital signs
- Continuing education credits
Quick Apply
Paralegal-Stoughton MA
Diesel Direct Inc —Stoughton, MA
- $30 - $35 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Project management
Quick Apply
8d
Accounting Administrative Assistant
Central Glass —West Bridgewater, MA
- $18 - $24 an hour
- Part-time
- Office
- Administrative experience
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
The Boston Higashi School —Randolph, MA
- From $50,000 a year
- Full-time
- School experience
- Google Workspace
- Residential
- Paid holidays
- Disability insurance
Administrative Assistant
Exponent Inc. —Natick, MA
- $55,000 - $80,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- 3 years
Executive Assistant
Candel Therapeutics —Needham, MA
- $136,000 - $143,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
Executive Assistant
TriMark USA —Mansfield, MA
- $85,000 - $95,000 a year
- Email
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
8d
Assistant Property Manager
Barkan Management Company —Millis, MA
- $25 - $35 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Disability insurance
- Health insurance
Quick Apply

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ASSISTANT TOWN CLERK

Town of Norton -
Norton, MA

Quick Apply

Job Details

Full-time
$25.62 - $32.13 an hour
9 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Life insurance
Retirement plan

Qualifications

Computer operation
Report writing
Writing skills
Administrative experience
High school diploma or GED
Database management
Typing
Clerical experience
Accounting support

Full Job Description

POSITION TITLE: ASSISTANT TOWN CLERK

DEPARTMENT: Town Clerk
APPOINTING AUTHORITY: Town Manager
REPORTS TO: Town Clerk

HOURS: 37.5 Hours per Week
FLSA STATUS: Non-Exempt
AFFILIATION: C Group - AFSCME Clerical Collective Bargaining Agreement

POSITION SUMMARY

The purpose of this position is to provide the necessary supervisory, administrative and clerical support to assist the Town Clerk in the keeping of official municipal records, vital statistics, conducting elections, management of Town Census, posting meetings, updating web site, and providing information to the general public and town departments. In the absence of the Town Clerk, the Assistant shall perform the duties, have the powers, and be subject to the requirements and penalties applicable to the Town Clerk. The Assistant Town Clerk is responsible for maintaining and improving upon the efficiency and effectiveness of all areas placed under his/her direction and control.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Assists the Town Clerk in the administration and operation of departmental activities.

· Assists and answers questions of customers, public officials, department heads and staff; providing information and making referrals as appropriate.

· Assists the Town Clerk with administration and operation of election activities; including voter registrations, processing of vote by mail and absentee applications and ballots; certification of nomination papers and initiative petitions, polling location coordination and set up; hiring, training and supervision of election workers; testing voting equipment. Saturdays and Sundays required for early voting for State elections.

· Registers, indexes, maintains, and certifies vital statistic records including births, marriages, and deaths; processes corrections for vital records; prepares and sends report of vital records to the Massachusetts Division of Vital Records.

· Maintains annual census data in the State Voter Registration Information System; generates reports, including Annual Street List, jury list as well as provides statistical data required for the Annual Town Report.

· Participates in the administration and issuance of a variety of state and town licenses, permits, and certificates, including alcoholic beverage licenses, dog licenses, marriage licenses, business certificates, raffle permits, burial permits and underground storage permits, including coordination with applicable licensing authorities and state agencies.

· Collects fees, records and reconciles receipts weekly; prepares report to Treasurer.

· Assists the Town Clerk, in coordination with the Town Manager’s Office, with the administration of appointments to Town boards and committees, including maintaining current membership and term-expiration records; processing appointments and resignations; tracking vacancies; preparing appointment letters.

· Coordinates and administers oaths of office to appointed and elected officials. Ensures that required conflict of interest, Open Meeting Law, state ethics, and related materials are completed and maintained in database.

· Assists the Town Clerk with preparations for Town Meetings; attends and supervises check in and any formal counts as well as follow-up responsibilities as needed.

· Posts meeting and agendas for public bodies in accordance with the open meeting law.

· Maintains official municipal records, including organizing and retrieving database information.

· Maintains official municipal archival records and archive storage area, including organizing, indexing and retrieving archived information and establishing and maintaining a retention schedule for all archived materials in the Town’s care.

· Records, certifies, and files Zoning Board of Appeals and Planning Board decisions.

· May assist in researching, planning, developing and implementing long and short range goals for the office; assists the Town Clerk in reviewing and implementing policies to ensure that the needs of the community and the office are met.

· Orders department office supplies.

· Attends professional meetings and conferences to develop professional knowledge and familiarity of the Town Clerk’s office management and functions.

· Assumes all responsibilities pertaining to the office in the absence of the Town Clerk as outlined in MGL41, §19.

· Performs similar or related work as required, directed, or as situation dictates.

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

KNOWLEDGE, ABILITY AND SKILL

· Must have thorough knowledge of office practices and procedures with working knowledge of departmental operations.

· Organizational skills and attention to detail are essential.

· Ability to perform and prioritize multiple tasks and on-going projects simultaneously needed.

· Ability to deal effectively with interruptions, often under considerable time pressure and with high level of accuracy.

· Must have the ability to work and communicate effectively both orally and in writing, with the general public, state, local, and federal agencies.

· Ability to interact effectively, tactfully, and with considerable discretion to communicate complex issues clearly and effectively.

· Excellent typing and computer skills and neat handwriting with a high degree of accuracy is required due to the permanency of genealogical records and long-term repercussion of error.

· Excellent customer service skills.

COMPUTER KNOWLEDGE

· Familiarity and comfort with various computer programs, including intermediate to advance skills with Excel, and website type program maintenance.

· Must have a working knowledge of accounting principles and practices. Ability to prepare routine to complex documents and reports utilizing computerized office applications including database management programs.

QUALIFICATIONS

High school diploma and three years of progressively increased responsibility in general office operations; experience in a municipal setting and dealing with the public strongly preferred; or an equivalent combination of education and experience.

SUPERVISION

Works under the supervision of the Town Clerk, exercising independent judgement in carrying out assigned duties in accordance with applicable laws, regulations, policies, and established procedures.

PHYSICAL REQUIREMENTS

Minimal physical effort required. Ability to operate a computer for extended periods, with occasional lifting of up to 30 pounds and standard office mobility requirements.

TO APPLY:

Qualified candidates should submit a cover letter and resume with the subject line “Assistant Town Clerk” to:

: [email protected]

: Human Resources / Town Manager’s Office, Town of Norton, 72 East Main Street, Norton, MA 02766.

Applications will be reviewed on a rolling basis until the position is filled.

This job description is subject to change by the Town as the needs of the Town and the requirements of the position change.

Pay: $25.62 - $32.13 per hour

Benefits:

401(k)
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

project administrative assistant jobs in norton, ma

ASSISTANT TOWN CLERK

Administrative/Operations Assistant

Clin Rsrch Project Coord I

Administrative Assistant

Administrative Assistant

Project Assistant

Administrative Assistant, School of Law

Human Resources Assistant (Full-Time)

Administrative and Collection Services Assistant, Law Library

Assistant Manager/Sales Associate - Manufacturing

Nurse Practitioner Anchor—Family NP Residency Program

External Affairs Coordinator, School of Law

Registered Nurse, Ambulatory Care

Paralegal-Stoughton MA

Accounting Administrative Assistant

Administrative Assistant

Administrative Assistant

Executive Assistant

Executive Assistant

Assistant Property Manager

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