Top 5 Construction office manager Jobs in Novato, Ca

Construction Administrator
Foley Built —Mill Valley, CA
- $60,000 - $80,000 a year
- Part-time
- Mid-level
- Office
- Residential
- 401(k)
- Paid time off
Quick Apply
15h
Office Manager
Nichelini & Sons Inc. —San Anselmo, CA
- $33 - $38 an hour
- Part-time
- Microsoft Outlook
- Writing skills
- Mid-level
Quick Apply
Project Administrator
LPD Builders —San Rafael, CA
- From $80,000 a year
- Full-time
- Mid-level
- Office
- Organizational skills
- Health savings account
- Health insurance
Quick Apply
10d
Project and Office Coordinator
CRB —Emeryville, CA
- $59,000 - $94,000 a year
- Full-time
- Hybrid work
- Background check
- 5 years
- Mid-level
Quick Apply
Secretary / Office Manager / Administrative Assistant
MCW —Napa, CA
- From $18 an hour
- Full-time
- Microsoft PowerPoint
- Bilingual
- Microsoft Word
Quick Apply
4d

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Contracts & Accounting Administrator
Bay City Mechanical, Inc. —Richmond, CA
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Construction Administrator

Foley Built
Mill Valley, CA

Quick Apply

Job Details

Part-time | Full-time
$60,000 - $80,000 a year
15 hours ago

Benefits

401(k)
Paid time off

Qualifications

Teamwork
Expense management
Attention to detail
Construction administrative experience
Office management

Full Job Description

Construction Office Administrator

High-End Residential Construction | Full-Time

We are a small, established general contractor specializing in high-end custom homes and residential remodels. We are seeking an experienced, highly organized Construction Office Administrator to become a key member of our team.

Our company operates with a small, hands-on structure consisting of the owner, a project manager, field personnel, subcontractors, and this administrative position. Because of our size, this is an important role with significant responsibility and visibility into nearly every aspect of the business.

The ideal candidate is organized, proactive, detail-oriented, comfortable working independently, and able to keep multiple projects and administrative priorities moving at the same time. Experience with construction, architecture, interior design, or a related industry is strongly preferred.

ResponsibilitiesContracts & Project Administration

Prepare, issue, organize, and track owner and subcontractor contracts
Prepare and maintain change orders, including supporting documentation and approvals
Maintain organized digital project files, contracts, proposals, insurance certificates, and other project documentation
Assist the owner and project manager with project-related correspondence and documentation
Track outstanding administrative items and proactively follow up with clients, subcontractors, vendors, and team members
Assist with subcontractor and vendor onboarding and document collection

Billing & Financial Administration

Prepare and distribute client invoices and progress billings
Assist with tracking project costs, subcontractor invoices, and vendor bills
Maintain organized records of project-related expenses and billing documentation
Coordinate with the company's bookkeeper/accountant as needed
Track outstanding invoices, change orders, and other financial paperwork
Help ensure billing and project documentation remain current and accurate

Employee & Timecard Administration

Collect, review, and organize employee timecards and project coding
Track employee hours, PTO, sick time, and other personnel records
Assist with payroll preparation and coordination
Maintain organized employee documentation
Assist with onboarding new employees and maintaining required employment paperwork

Office Management

Manage the day-to-day administrative needs of a small construction office
Maintain calendars, schedules, files, and company records
Take detailed meeting notes, distribute action items, and follow up on outstanding tasks
Help coordinate meetings between clients, architects, designers, subcontractors, and the construction team
Manage incoming correspondence and help ensure important items receive timely responses
Assist the owner with administrative tasks and business organization
Help develop and maintain systems that make the company more organized and efficient

Who We're Looking For

This position is ideal for someone who enjoys being the person who keeps things organized and makes sure nothing falls through the cracks.

The right candidate will be:

Exceptionally organized and detail-oriented
Proactive rather than waiting to be told what needs to happen next
Comfortable managing many small but important tasks simultaneously
A strong written and verbal communicator
Professional and comfortable communicating with high-end residential clients
Comfortable following up with busy subcontractors, vendors, employees, and clients
Able to work independently in a small-office environment
Discreet and trustworthy with confidential financial, client, and personnel information
Comfortable learning new software and improving administrative systems
Interested in becoming an important long-term member of a small company

Preferred Experience

2–5+ years of administrative or project coordination experience
Construction industry experience strongly preferred
Experience with residential construction, architecture, engineering, or interior design is a plus
Familiarity with construction contracts, change orders, invoicing, and subcontractor documentation
Experience with accounting/bookkeeping or construction management software is a plus
Strong proficiency with email, spreadsheets, document management, and cloud-based office software

What Makes This Position Different

This is not a large corporate office or a narrowly defined administrative role. You will work directly with the company owner and project manager and will have a meaningful role in keeping the company and its projects running smoothly.

We are looking for someone who takes ownership of their responsibilities, enjoys creating order in a fast-moving environment, and appreciates the craftsmanship and attention to detail involved in building exceptional homes.

For the right person, this position has the opportunity to grow into an Office Manager / Operations Manager role as the company grows.

Position: Full-Time
Industry: High-End Residential Construction
Work Environment: Small, collaborative office with direct interaction with the company owner and project manager

To apply, please submit a resume along with a brief introduction describing your administrative experience and any previous experience working in construction or a related industry.

Pay: $60,000.00 - $80,000.00 per year

Benefits:

401(k)
Paid time off

Work Location: In person

Quick Apply

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construction office manager jobs in novato, ca

Construction Administrator

Office Manager

Project Administrator

Project and Office Coordinator

Secretary / Office Manager / Administrative Assistant

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