Position Summary
The Data and Evaluation Coordinator serves as Dream Youth Clinic's lead staff member for organizational data management, reporting, evaluation, and performance measurement. This position ensures the accuracy, integrity, and effectiveness of data systems used to track program outcomes, clinical services, grant deliverables, and organizational impact.
The Data and Evaluation Coordinator works closely with program, clinical, operations, and leadership staff to collect, analyze, and communicate data that informs decision-making, demonstrates impact, supports compliance, and advances Dream's mission of providing youth-led health and wellness services.
Duties & ResponsibilitiesData Systems Management
- Serve as the organization's AthenaHealth superuser and primary point of contact for reporting and system optimization.
- Maintain organizational databases, spreadsheets, reporting systems, and data tracking tools.
- Develop and implement data collection procedures and documentation standards.
- Conduct routine audits to ensure data accuracy, completeness, and compliance.
- Troubleshoot data system issues and provide technical support to staff.
- Recommend improvements to data systems and workflows to increase efficiency and accuracy.
Reporting and Compliance
- Prepare monthly, quarterly, annual, and ad hoc reports for leadership, funders, and partners.
- Track and monitor organizational reporting deadlines and deliverables.
- Support collection, validation, and reporting of grant and contract outcome data.
- Assist with audits, monitoring visits, and compliance reviews.
- Maintain reporting calendars and reporting documentation.
- Ensure organizational data is submitted accurately and on time.
Evaluation and Performance Measurement
- Develop and maintain organizational dashboards and performance reports.
- Define, track, and monitor key performance indicators (KPIs) across programs and services.
- Analyze trends, service utilization, participant engagement, and outcome data.
- Support implementation of evaluation plans and quality improvement initiatives.
- Assist leadership in measuring organizational impact and effectiveness.
- Support annual impact reporting and strategic planning efforts.
Data Analysis and Visualization
- Conduct quantitative and qualitative data analysis to identify trends and opportunities.
- Create visual reports, dashboards, scorecards, and presentations for internal and external stakeholders.
- Translate complex data into accessible information for diverse audiences.
- Develop data summaries and recommendations to support organizational decision-making.
Staff Training and Technical Assistance
- Train staff on data collection procedures, documentation standards, and reporting expectations.
- Develop written guides, procedures, and reference materials related to data systems.
- Provide ongoing technical assistance to staff regarding reporting and data management.
- Support onboarding and training of new employees related to organizational data systems.
Organizational Support
- Support administration and analysis of participant, staff, and community surveys.
- Assist with preparation of board reports and organizational presentations.
- Participate in staff meetings, supervision, trainings, and organizational planning activities.
- Support the delivery of organizational activities in alignment with Dream's mission and strategic goals.
- Perform other duties as assigned.
QualificationsRequired
- Bachelor's degree in Public Health, Data Analytics, Statistics, Social Sciences, Public Administration, Information Systems, or related field; equivalent experience may be considered.
- Minimum two years of experience in data management, evaluation, reporting, or program administration.
- Advanced proficiency with Microsoft Excel and Google Sheets.
- Experience developing reports, dashboards, and data visualizations.
- Strong analytical, organizational, and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple projects and deadlines simultaneously.
- Commitment to equity, youth development, reproductive justice, and trauma-informed practices.
Preferred
- Experience working in nonprofit, healthcare, public health, behavioral health, or youth development settings.
- Experience with AthenaHealth or other electronic health record systems.
- Experience supporting grant reporting and outcomes measurement.
- Experience with Looker Studio, Tableau, Power BI, or similar visualization tools.
- Familiarity with HIPAA, data privacy requirements, and quality improvement methodologies.
- Strong attention to detail and commitment to data accuracy.
- Ability to interpret and communicate data to technical and non-technical audiences.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Strong project management and time management skills.
- Ability to work independently while collaborating effectively across departments.
- Commitment to serving diverse youth and communities.
Physical Requirements
- Ability to sit and work at a computer for extended periods.
- Ability to occasionally lift and move materials up to 25 pounds.
- Ability to travel between Dream Youth Clinic locations as needed.
Dream Youth Clinic is proud to be an Equal Employment Opportunity/Affirmative Action Employer and values diversity of culture, thought and lived experiences. We seek talented, qualified individuals regardless of race, color, religion, sex, pregnancy, marital status, age, national origin or ancestry, citizenship, conviction history, uniform service membership/veteran status, physical or mental disability, protected medical conditions, genetic characteristics, sexual orientation, gender identity, gender expression regardless of physical gender, or any other consideration made unlawful by federal, state, or local laws. Dream uses Live Scan to validate the eligibility of our new employees to work legally in the United States.
Current participants in Dream Youth Clinic programs are not eligible for employment. Former participants may be considered for employment after a minimum separation period of 12 months from active program participation.
Pay: $30.00 - $34.00 per hour
Expected hours: 40.0 per week
Benefits:
- Dental insurance
- Health insurance
- Retirement plan
- Vision insurance
Work Location: Hybrid remote in Oakland, CA 94607
