Top 23 Operations administrative coordinator Jobs in Ocala, Fl

People Operations Administrative Coordinator
Cascade Drilling, LP —Ocala, FL
- $24 - $27 an hour
- Full-time
- Clean driving record
- Microsoft Outlook
- Pass drug screening
- Paid training
- Paid holidays
Quick Apply
Board-Certified Plastic Surgeon – Cosmetic Body Surgery
Confidential —Florida
- $750,000 - $800,000 a year
- Full-time
- Background check
- Spanish
- Surgery
- Relocation assistance
Quick Apply
18h
Human Resources Coordinator
Champion Healthcare Solutions —Ocala, FL
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Scheduling Coordinator – Hybrid
Quad Nurse, LLC —Ocala, FL
- Full-time
- Hybrid work
- Spanish
- English
- Office
- Flexible schedule
Quick Apply
Resales Support Coordinator
ON TOP OF THE WORLD COMMUNITIES LLC —Ocala, FL
- Full-time
- Word processing
- Writing skills
- English
Quick Apply
3d
Service Coordinator
Generator Supercenter of Ocala —Ocala, FL
- $18 - $22 an hour
- Full-time
- Office
- Administrative experience
- Communication skills
- 401(k)
- Paid time off
Quick Apply
Engineering Systems Coordinator
Champion Healthcare Solutions —Ocala, FL
- Microsoft Word
- Microsoft Outlook
- Computer Science
Quick Apply
Patient Services Coordinator
Broadring PL —Ocala, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
Referral Specialist
HEART OF FLORIDA HEALTH CENTER INC —Ocala, FL
- Spanish
- HIPAA
- English
Office Coordinator - Part Time
Sun, Inc. —Ocala, FL
- $16.50 - $17.50 an hour
- Part-time
- Inventory management
- Computer literacy
- Office
- Paid jury duty
- Paid holidays
8d
Administrator
ADDICTION AND MENTAL HEALTH SERVICES, LLC —Ocala, FL
- Full-time
- Clean driving record
- Addiction Medicine
- Customer service
- Loan repayment program
- Health insurance
HEALTH TECHNICIAN (TELEHEALTH CLINIC)
US Veterans Health Administration —The Villages, FL
- $50,460 - $65,599 a year
- Online Application
- Background check
- Surgery
- High school
7d
Preschool Program Support Coordinator
The Interactive Learning Academy LLC —Ocala, FL
- Urgently hiring
- Classroom
- Spanish
- CPR Certification
- Dental insurance
- Paid time off
Quick Apply
2d
Patient Service Center Site Coordinator/Lead Phlebotomist-Lady Lake
Labcorp —Lady Lake, FL
- Overtime
- Clean driving record
- Mid-level
- High school diploma or GED
- Employee stock purchase plan
- Disability insurance
Mold Identification Tech
Townley Engineering & Manufacturing Co —Candler, FL
- Overtime
- Mid-level
- Databases
Quick Apply
Staff Psychologist - Post Traumatic Stress Disorder Clinical Team
US Veterans Health Administration —The Villages, FL
- $86,953 - $161,112 a year
- Online Application
- Background check
- Doctoral degree
- Pass drug screening
- Paid parental leave
- Paid holidays

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People Operations Administrative Coordinator

Cascade Drilling, LP -
Ocala, FL

Quick Apply

Job Details

Full-time
$24 - $27 an hour

Benefits

Paid training
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
On-the-job training
Vision insurance
401(k) matching
Opportunities for advancement
Life insurance

Qualifications

Confidential information handling
Microsoft Outlook
Spreadsheets
Microsoft Teams
SharePoint

Full Job Description

Come join an amazing team of close to 900 employees dedicated to providing Excellence on Every Level!

The People & Culture Administrative Coordinator provides administrative and operational support to the People & Culture department by coordinating employee lifecycle processes, maintaining employee records, processing employment-related transactions, supporting HR systems administration, preparing documentation, and assisting with departmental communications and reporting.

This role serves as a key administrative resource for People & Culture initiatives and programs, helping to ensure accuracy, organization, compliance, and exceptional internal service. The People & Culture Administrative Coordinator is responsible for maintaining confidential employee information, monitoring workflows, coordinating documentation, and supporting the efficient execution of People & Culture processes throughout the organization.

The ideal candidate is highly organized, detail-oriented, service-focused, and capable of managing multiple priorities while maintaining accuracy and professionalism.

Essential Functions

Employee Records & Administration

Maintain employee personnel files and electronic employee records.
Process employee data changes including transfers, promotions, compensation changes, manager changes, leaves of absence, and separations.
Prepare and distribute employment-related documents, forms, letters, and correspondence.
Track receipt and completion of required employee documentation.
Ensure employee records are maintained in accordance with record retention requirements and department standards.
Maintain strict confidentiality of employee information.

Onboarding & Offboarding Coordination

Enter and maintain employee information within the Human Resources Information System (HRIS).
Audit employee records for accuracy and completeness.
Assist employees with basic system navigation and self-service functionality.
Support testing, validation, and implementation of system updates as assigned.
Generate standard reports and assist with data collection requests.

Documentation & Reporting

Support document collection for audits, reporting requirements, and internal reviews.
Process employment verification requests and maintain tracking records.
Update forms, templates, and employee resources as directed.
Ensure timely filing and retention of People & Culture documentation.
Maintain departmental trackers, spreadsheets, and workflow management tools.
Compile routine reports and administrative metrics.
Monitor deadlines, follow-ups, and department action items.
Assist with document management and process documentation.
Support special projects and departmental initiatives as assigned.

Departmental Support

Respond to routine employee inquiries and direct complex matters to the appropriate People & Culture team or Leadership Team member.
Schedule meetings, coordinate communications, and assist with department logistics.
Support preparation of presentations, training materials, and employee communications.
Assist with maintaining intranet, SharePoint, and employee resource content.
Provide general administrative support to the People & Culture department.

Job Requirements and Qualifications

Associate degree in Business Administration, Human Resources, or a related field preferred.
Two (2) or more years of administrative, coordinator, customer service, or Human Resources support experience preferred.
Experience working with HRIS, payroll, or business systems (Dayforce experience is preferred).
Experience managing confidential information required.
Strong organization and time management skills.
Exceptional attention to detail and accuracy.
Ability to manage confidential information professionally and discreetly.
Strong written and verbal communication skills.
Proficiency with Microsoft Office, Outlook, Excel, Word, Teams, and SharePoint.
Ability to prioritize multiple tasks and meet deadlines.
Strong customer service and follow-through skills.
Ability to learn new systems and processes quickly

$24.00 - $27.00 per hour depending on experience.

Offer of employment is conditional upon passing a pre-employment criminal background check and drug test and maintaining a clean driving record, in accordance with DOT requirements.

Cascade Environmental, LLC, and our subsidiaries is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state or federal law. This policy applies with regard to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits, and termination. EEO is the Law.

Cascade is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (425) 527-9700.

Who is Cascade?

From our roots as a Northwest regional drilling company, we have grown into a national, full-service environmental services company offering innovative solutions to our customers. We believe in excellence at every level and that includes hiring employees who are the best at what they do. We firmly believe our employees are the most critical component of our long-term success. At Cascade, we provide a career, not just a job.

Cascade’s core purpose is to be the essential business partner that contributes to our clients’ success and advancement in tackling even the most challenging environmental and geotechnical problems, to contribute to our industry and the betterment of our employee’s careers and the communities we serve.

What does Cascade offer?

Comprehensive, paid on-the-job training
Flexible career paths with opportunities for advancement and growth
Encouragement to pursue new roles nationwide, explore a variety of projects, and work with mentors and experts who help shape the industry
Comprehensive Medical/Prescription Drug/Dental/Vision
401(k) Retirement Savings Plan with company match
Company-paid Basic Life Insurance / Short- and Long-Term Disability
Health Reimbursement Account and Flexible Spending Account
Sick Leave / Holiday / Vacation Pay
Drilling License Bonuses / CDL License Pay Increases / Tuition Reimbursement
Performance-based pay increases and potential for project bonuses
Charitable monetary donation match to eligible nonprofit organizations

We are proud to provide a full range of competitive and flexible benefits programs that help our employees, and their families plan for today and their future.

Who are you?

Hard-working
Challenge-seeking
Work hard, play hard mindset
Desire to learn new skills
Collaborative, team player
Customer service minded

Quick Apply

Refine Your Search

operations administrative coordinator jobs in ocala, fl

People Operations Administrative Coordinator

Board-Certified Plastic Surgeon – Cosmetic Body Surgery

Human Resources Coordinator

Scheduling Coordinator – Hybrid

Resales Support Coordinator

Service Coordinator

Engineering Systems Coordinator

Patient Services Coordinator

Referral Specialist

Office Coordinator - Part Time

Administrator

HEALTH TECHNICIAN (TELEHEALTH CLINIC)

Preschool Program Support Coordinator

Patient Service Center Site Coordinator/Lead Phlebotomist-Lady Lake

Mold Identification Tech

Staff Psychologist - Post Traumatic Stress Disorder Clinical Team