Top 829 Specialist, purchasing Jobs in Oceanside, Ca

Staff Accountant/Payroll Specialist
West Harbor Healthcare LLC. —Carlsbad, CA
- $65,000 - $100,000 a year
- Full-time
- 5 years
- Bachelor of Science
- Mid-level
- Health insurance
- 401(k) matching
Quick Apply
11d
Product Photographer & Social Media Marketing Specialist
Bravo Jewellers —Carlsbad, CA
- $20 - $23 an hour
- Part-time
- English
- Mid-level
- In-person
Quick Apply
Early Intervention Specialist, Senior – Infant Development Services (Part-Time)
Radiant Kids Therapy —Oceanside, CA
- $30 - $32 an hour
- Part-time
- 3 years
- Driver's License
- Education
- Mileage reimbursement
- Health insurance
Quick Apply
2d
Digital Marketing Specialist
Meal Prep Sunday San Diego —Vista, CA
- $24 - $30 an hour
- Full-time
- Mid-level
- Office
- Continuous improvement
- Health insurance
- 401(k)
Quick Apply
Purchasing Manager- Assembly
Hughes Circuits —San Marcos, CA
- $89,000 - $120,000 a year
- Full-time
- Background check
- 5 years
- ERP systems
- Paid holidays
- Health insurance
Quick Apply
Specialist: Seasonal, Part-time
Apple —Carlsbad, CA
- $24.00 - $29.99 an hour
- Part-time
- Entry level
- Employee stock purchase plan
- Health insurance
Aquarium Design, Fabrication and Installation Specialist
Reliant Aquarium Design —San Diego, CA
- $32 - $50 an hour
- Full-time
- Background check
- Clean driving record
- CAD
- Health insurance
- Dental insurance
Quick Apply
7d
Early Intervention Specialist - Oceanside- Fallbrook (Bilingual English/Spanish)
MTR Child & Family Services —Escondido, CA
- $26 - $32 an hour
- Full-time
- Spanish
- English
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Licensed Professional Counselor
Headway —California
- Up to $117.73 an hour
- Remote
- Private practice
- Master's degree
- Senior level
Supervisor, Procurement -IT Systems
Inland Empire Health Plan —California
- $104,041.60 - $137,841.60 a year
- Full-time
- Hybrid work
- Office
- High school diploma or GED
- Supervising experience
- Disability insurance
- Health insurance
Professional Residential Painter
Spruce Painting, Inc. —Solana Beach, CA
- From $25 an hour
- Full-time
- Construction site
- 5 years
- Basic math
- Health insurance
- Dental insurance
Quick Apply
Line Cook Professional
The Gambling Cowboy Chophouse & Saloon —Temecula, CA
- $20 - $23 an hour
- Weekends as needed
- Mid-level
- In-person
- 4 years
- Employee discount
Quick Apply
12d
Financial Services Professional
New York Life —San Diego, CA
- $75,000 - $120,000 a year
- Full-time
- Hybrid work
- Office
- Leadership
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
5d
Case Manager Housing Specialist - Mental Health 624
Telecare Corporation —Escondido, CA
- $21.49 - $26.25 an hour
- Overnight shift
- 18 years or older
- Mid-level
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Experienced Mobile Detailing Technician Role - Professionals Only
Dennis Auto Details —Escondido, CA
- $180 - $250 a day
- Full-time
- Clean driving record
- Mid-level
- Ability to lift 50 pounds
- Free parking
- Employee discount
Quick Apply
4d
Food Packaging Specialist
Elkay Plastics Co, Inc. —California
- $100,000 - $120,000 a year
- Full-time
- Sales
- Marketing
- Customer service
- Health insurance
- Dental insurance
Quick Apply
5d
Youth Support Specialist
Olive Crest —San Diego, CA
- From $25 an hour
- Full-time
- Spanish
- Driver's License
- Working with children
- Health savings account
- Health insurance
Quick Apply
5d
Licensed Professional Clinical Counselor (LPCC) - Hybrid Role
LifeStance Health —San Marcos, CA
- $107,000 - $122,000 a year
- Full-time
- Hybrid work
- LMFT
- Licensed Clinical Social Worker
- Mid-level
- Paid parental leave
- Health insurance
Quick Apply
4d
Senior Compliance Specialist
PCI Pharma Services —San Diego, CA
- $85,000 - $95,000 a year
- Weekends as needed
- Computer literacy
- Writing skills
- Basic math
- Health insurance
- Dental insurance
Quick Apply
4d
Roving Leasing Professional
ConAm Management Corporation —San Marcos, CA
- $24 - $27 an hour
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply

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Staff Accountant/Payroll Specialist

West Harbor Healthcare LLC. -
Carlsbad, CA

Quick Apply

Job Details

Full-time
$65,000 - $100,000 a year
11 days ago

Benefits

Health insurance
401(k) matching

Qualifications

Sage
Confidential information handling
Payroll management
Bachelor's degree
Attention to detail
GAAP

Full Job Description

Position Summary

The Staff Accountant/Payroll Specialist is a highly trusted, detail-oriented role responsible for supporting the accounting department, with special focus on accounts payable and payroll administration. This position requires strong technical expertise, discretion in handling confidential information, and the ability to manage recurring deadlines across multiple systems.

This role plays a critical part in maintaining compliance with California and federal laws, wage and hour laws, payroll tax requirements, benefits regulations, and reporting obligations.

Essential Duties & Responsibilities

Accounts Payable / Vendor Management

Upload and route vendor invoices through AP software for approval and processing.
Assign accurate GL and department codes to invoices in the AP software.
Manually enter vendor invoices into Sage Intacct, including utilities, legal, and miscellaneous invoices not processed through AP software.
Prepare and process weekly Accounts Payable payment runs in a timely and accurate manner.
Prepare and file annual 1099-NEC/1099-MISC forms and related reporting.
Reconcile AP subledger to General Ledger monthly and resolve variances.
Review and process vendor statements and resolve discrepancies.
Maintain vendor master file, including W-9 collection and 1099 setup.
Maintain organized records in accordance with retention and audit requirements.

Corporate Credit Card Administration

Assign proper GL and department codes to credit card transactions for all buildings.
Monitor receipt uploads and follow up with cardholders to ensure policy compliance.
Support reconciliation and internal controls related to corporate card usage.

Employee Expense Reimbursements

Review and process employee expense reimbursements in compliance with company policy and California reimbursement requirements.
Ensure expenses are properly documented, approved, and coded prior to payment.

Payroll Administration & Compliance

Calculate and prepare final paychecks and manual payroll checks in compliance with California wage and hour laws, including final pay requirements.
Process and respond to EDD forms, including Disability Insurance (DI), Paid Family Leave (PFL), Unemployment Insurance (UI) claims, and EDD audit requests.
Process and submit garnishments and child support orders through Paycor in accordance with legal timelines.
Respond to Verification of Employment (VOE) requests in a timely manner.
Prepare and submit monthly Bureau of Labor Statistics (BLS) reports, as required.
Prepare, review, and file annual EEO-1 and California Pay Data Reports.
Respond to payroll tax notices and coordinate resolution with Paycor and applicable agencies.
Learn and utilize Paycor reporting modules to support payroll, compliance, and audit reporting needs.
Prepare employee documentation and reports in response to subpoenas and legal requests, maintaining confidentiality and accuracy.

Accounting Support

Support monthly, quarterly, and annual financial closing activities.
Support financial audits and prepare audit schedules related to AP, payroll, and liabilities.
Analyze AP and payroll accounts for unusual variances and report findings.
Perform bank reconciliations (or assist as needed).

Monitor and maintain internal controls over AP and payroll processes.

Identify and recommend process improvements and automation opportunities (especially in Sage Intacct and Paycor).
Serve as backup for other accounting functions during staff absences.

Office & Purchasing Support

Place office and operational supply orders through Amazon and approved vendors.
Support cost-effective purchasing practices.
Perform other duties and support projects as required.

Qualifications

Minimum 5 years of experience in accounts payable, payroll administration, benefits administration, or accounting support.
Strong knowledge of California payroll, benefits, and compliance requirements.
Experience with Sage Intacct, Ottimate, Ramp, and Paycor preferred but not required.
Solid understanding of GL coding, payroll processing, benefits reconciliation, and regulatory reporting.
Proficiency in Microsoft Excel and standard office software.
Exceptional attention to detail and ability to meet strict deadlines.
Ability to handle confidential employee and financial information with discretion.
AA, BA/BS in Accountancy preferred.

Physical & Work Requirements

Ability to sit for extended periods and work at a computer.
Ability to occasionally lift up to 25 pounds.
Regular attendance is required.

Equal Employment Opportunity Statement

We are an Equal Opportunity Employer and consider applicants for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, or any other status protected by applicable law.

California Applicant Privacy Notice

Applicants are advised that personal information will be collected and processed in accordance with the California Consumer Privacy Act (CCPA) and applicable privacy laws.

Pay: $65,000.00 - $100,000.00 per year

Benefits:

401(k) matching
Health insurance

Work Location: In person

Quick Apply

Refine Your Search

specialist, purchasing jobs in oceanside, ca

Staff Accountant/Payroll Specialist

Product Photographer & Social Media Marketing Specialist

Early Intervention Specialist, Senior – Infant Development Services (Part-Time)

Digital Marketing Specialist

Purchasing Manager- Assembly

Specialist: Seasonal, Part-time

Aquarium Design, Fabrication and Installation Specialist

Early Intervention Specialist - Oceanside- Fallbrook (Bilingual English/Spanish)

Licensed Professional Counselor

Supervisor, Procurement -IT Systems

Professional Residential Painter

Line Cook Professional

Financial Services Professional

Case Manager Housing Specialist - Mental Health 624

Experienced Mobile Detailing Technician Role - Professionals Only

Food Packaging Specialist

Youth Support Specialist

Licensed Professional Clinical Counselor (LPCC) - Hybrid Role

Senior Compliance Specialist

Roving Leasing Professional

I want to receive the latest job alert for specialist, purchasing in oceanside, ca

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