Top 21 Executive assistant Jobs in Oklahoma City, Ok

Executive Assistant
Robinson Aviation —Oklahoma City, OK
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid holidays
- Health insurance
7d
Executive Administrative Assistant Full Time
Oklahoma City Rehabilitation Hospital —Oklahoma City, OK
- Full-time
- Office
- Administrative experience
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant to CEO & CFO
UNITED PETROLEUM TRANSPORTS INC —Oklahoma City, OK
- Extended hours
- 7 years
- Microsoft Excel
- Microsoft Outlook
Quick Apply
ADMINISTRATIVE ASSISTANT
Great Plains Bank —Oklahoma City, OK
- Inventory management
- Writing skills
- Basic math
Quick Apply
Executive Assistant
GEMINI INDUSTRIES INC —El Reno, OK
- $85,000 - $95,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- Computer literacy
Quick Apply
3d
Executive Assistant - Regional University System of Oklahoma
University of Central Oklahoma —Edmond, OK
- $55,000 - $65,000 a year
- Email
- Mid-level
- Office
- Health savings account
- Health insurance
Executive Assistant to the Sr. Associate Vice President of University Outreach
University of Oklahoma —Norman, OK
- Up to $60,400 a year
- Monday to Friday
- Background check
- Research
- Office
Executive Assistant
CFS Brands LLC —Oklahoma City, OK
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Quick Apply
Executive Personal Assistant
MOLLY ASSET MANAGEMENT —Oklahoma City, OK
- From $18 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Flexible spending account
- Paid time off
Quick Apply
Executive Assistant/Office Manager
Wilspec Technologies, Inc. —Oklahoma City, OK
- $50,000 - $70,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Access
- Health insurance
- Dental insurance
Quick Apply
4d
Director of Executive Operations
ROK MEDICAL MANAGEMENT LLC —Oklahoma City, OK
- Full-time
- Office
- Bachelor's degree
- Organizational skills
Quick Apply
9d
Assistant to the Director
University of Oklahoma —Norman, OK
- $48,000 a year
- Extended hours
- Background check
- Mid-level
- Office
Real Estate Executive Administrator
Copper Creek Real Estate —Oklahoma City, OK
- $18 - $20 an hour
- Word processing
- Computer literacy
- Office
Quick Apply
Senior Administrative Assistant
University of Oklahoma —Oklahoma City, OK
- $36,100 a year
- Monday to Friday
- Background check
- Office
- 3 years
Executive Administrative Coordinator
Full Circle Adult Day Center —Norman, OK
- $20 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
6d
Assistant to Chair
University of Oklahoma —Oklahoma City, OK
- Up to $50,300 a year
- Monday to Friday
- Background check
- Mid-level
- University
Quick Apply
Executive Assistant to the COO
Preservan Wood Rot Repair —Oklahoma City, OK
- $15 an hour
- Part-time
- Google Workspace
- Research
- Office
Quick Apply
2d
(FWS) Ally's House - Assistant to Executive Director (Fall)
University of Oklahoma —Norman, OK
- $12 an hour
- Monday to Friday
- Background check
- Writing skills
- Office
4d
Assistant Executive Chef
PF Changs —Norman, OK
- $23.08 - $30.07 an hour
- Urgently hiring
- Spanish
- Ability to walk for extended periods
- English
- Paid training
- Health insurance
8d

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Executive Administrative Assistant Full Time
Oklahoma City Rehabilitation Hospital —Oklahoma City, OK
Data entry and working knowledge of inpatient rehab. The Administrative Assistant facilitates the efficient operation of the assigned department by performing a…
Quick Apply
Executive Assistant to CEO & CFO
UNITED PETROLEUM TRANSPORTS INC —Oklahoma City, OK
Support M&A, strategy, and special projects by scheduling diligence calls and internal working sessions, coordinating document flow and data room logistics, and…
Quick Apply

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Virtual Executive Assistant
Johnson's Real Ice Cream —Bexley, OH
Conduct research on tools, vendors, systems, and business initiatives to support company growth. Comfortable using project management and productivity tools.
$65,000 - $75,000 a year
Quick Apply
3d
Executive Assistant
McKinsey & Company —Columbus, OH
Reception and Visitor Management: Manage the reception desk, greet and check-in visitors, and handle incoming calls with professionalism.

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Executive Assistant

Robinson Aviation -
Oklahoma City, OK

Apply Now

Job Details

7 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Confidential information handling
Executive administrative support

Full Job Description

Position Summary:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to the executive leadership teams of Robinson Aviation, (RVA) Inc., and MedTrust. This position is responsible for coordinating executive schedules, corporate meetings, travel, conferences, office operations, and various administrative functions that support efficient day-to-day business operations. The ideal candidate will possess exceptional organizational skills, exercise sound judgment when handling confidential information, and demonstrate the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Organize and maintain executive calendars, schedule meetings, appointments, and coordinate executive priorities.
Prepare, update, and distribute meeting agendas and meeting minutes for leadership meetings, risk management meetings, weekly operational meetings, and other corporate meetings for RVA and MedTrust.
Prepare startup materials for newly awarded contracts and distribute materials to appropriate personnel.
Assist executive leadership with preparation and submission of expense reports.
Prepare and submit Freedom of Information Act (FOIA) requests on behalf of RVA and MedTrust.
Coordinate conference registrations, booth selections, hotel accommodations, airfare, shipping of booth displays, and conference materials for all conferences attended by RVA and MedTrust.
Coordinate hotel reservations and travel arrangements for executive leadership.
Manage corporate facility accounts, including telephone and internet services, for RVA and MedTrust.
Prepare, edit, and maintain Board of Directors meeting presentations and slide decks.
Assist with maintaining and updating the company store.
Coordinate distribution of employee birthday cards.
Organize and manage annual holiday gift distribution for field employees.
Order business cards for employees as requested.
Coordinate the return of company-issued equipment, system access, usernames, and passwords for departing employees in collaboration with managers and IT.
Manage security access for corporate office staff and maintain an accurate listing of authorized entrants.
Answer incoming corporate telephone calls for RVA and provide backup telephone coverage for MedTrust.
Retrieve, sort, and distribute daily corporate mail for RVA and MedTrust.
Assist with planning, coordinating, and supporting company training conferences, leadership meetings, and other corporate events. Occasional travel may be required.
Coordinate corporate office facility needs, including IT support, telephone and internet services, plumbing, HVAC, and other maintenance requirements.
Organize, distribute, monitor inventory, and reorder office supplies for the corporate office.

Qualifications:

Associate’s or Bachelor’s degree in Business Administration, Office Administration, or a related field preferred.
Minimum of three (3) years of progressively responsible administrative or executive support experience.
Experience supporting executive leadership in a fast-paced corporate environment.
Excellent organizational and time management skills with the ability to prioritize multiple assignments.
Strong written and verbal communication skills.
Demonstrated ability to maintain confidentiality and exercise sound judgment.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams.
Strong attention to detail and commitment to accuracy.
Ability to work independently while effectively collaborating with multiple departments.

Preferred Qualifications:

Experience coordinating corporate meetings, conferences, and executive travel.
Experience supporting multiple executives and business entities.
Experience preparing executive presentations and board meeting materials.
Familiarity with government contracting, healthcare, or professional services environments.
Experience with vendor coordination and office facility management.

Physical Requirements and Work Environment:

While performing the duties of this job, the employee will regularly be required to sit for extended periods of time, operate a computer and other standard office equipment, communicate effectively in person and by telephone, retrieve and file documents, and occasionally lift and/or move office supplies, conference materials, or equipment weighing up to 30 pounds. Occasional travel may be required to support conferences, meetings, and corporate events.

What You’ll Like About Us

Health Benefits. Medical, Dental, Vision programs, plus much more.

Rest and Relaxation. Paid vacation and paid holidays.

Prepare for the Future. 401(k)

Training and Development. We see our development programs and helping our employees meet their goals, as a key part of our business.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are committed to fostering a diverse and inclusive workplace that reflects the communities we serve.

Apply Now

Refine Your Search

executive assistant jobs in oklahoma city, ok

Executive Assistant

Executive Administrative Assistant Full Time

Executive Assistant to CEO & CFO

ADMINISTRATIVE ASSISTANT

Executive Assistant

Executive Assistant - Regional University System of Oklahoma

Executive Assistant to the Sr. Associate Vice President of University Outreach

Executive Assistant

Executive Personal Assistant

Executive Assistant/Office Manager

Director of Executive Operations

Assistant to the Director

Real Estate Executive Administrator

Senior Administrative Assistant

Executive Administrative Coordinator

Assistant to Chair

Executive Assistant to the COO

(FWS) Ally's House - Assistant to Executive Director (Fall)

Assistant Executive Chef

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