Top 24 Operations specialist Jobs in Olympia, Wa

Program Operations Specialist
State of Washington Office of Independent Investigations —Tumwater, WA
- $65,004 - $85,008 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
10d
Associate Help Desk Specialist
PSW —Olympia, WA
- $53,600 - $60,100 a year
- Overtime
- Microsoft Outlook
- Computer Science
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
Fleet Operations Analyst (Program Specialist 2)
State of Washington Dept. of Ecology —Lacey, WA
- $45,924 - $61,332 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Business Administration
- Paid holidays
- Disability insurance
11d
Quality Specialist
CSL Plasma —Olympia, WA
- $26.33 - $31.15 an hour
- Full-time
- Customer service
- HIPAA
- Mid-level
11d
Squadron Operations Training Specialist
INTECON —Joint Base Lewis McChord, WA
- $65,000 - $110,000 a year
- Full-time
- Hybrid work
- Military
- 3 years
- High school diploma or GED
- Paid training
- AD&D insurance
Quick Apply
Inventory Control and Receive Specialist
General Plastics Manufacturing Company —Tacoma, WA
- $21 - $25 an hour
- Full-time
- Microsoft Outlook
- Bachelor of Science
- ERP systems
- Profit sharing
- Paid holidays
Quick Apply
Photo Specialist
Walgreens —Tumwater, WA
- $17.13 - $19.00 an hour
- Weekends as needed
- English
- Fair chance
- Entry level
5d
Logistics Specialist Intermediate
DCS Corp —Joint Base Lewis McChord, WA
- Customer service
- Bachelor of Science
- Bachelor's degree
Procurement/Purchasing Specialist
State of Washington Administrative Office of the Courts —Olympia, WA
- $67,704 - $88,788 a year
- Overtime
- Microsoft Word
- Background check
- Microsoft Outlook
2d
Accounting and Financial Operations Specialist
South Puget Sound Habitat for Humanity —Olympia, WA
- $72,000 - $94,000 a year
- Full-time
- Mid-level
- Residential
- 3 years
- Dental insurance
- Vision insurance
Quick Apply
Inventory Specialist
Holman Logistics —Spanaway, WA
- $24 an hour
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
Core Automation Specialist
Our Community Credit Union —Shelton, WA
- $32.71 - $49.07 a month
- Full-time
- Hybrid work
- Computer Science
- System design
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
4d
Specialist On Field Operations
DICK'S Sporting Goods —Tacoma, WA
- $20 - $28 an hour
- Full-time
- Background check
- Mid-level
- High school diploma or GED
Senior Payroll Compliance Manager - Payroll Tax Specialist, US & Canada
Intuit —Olympia, WA
- $126,000 - $185,500 a year
- Research
- 3 years
- Bachelor's degree
Refurbishing Specialist
CHS Inc —Yelm, WA
- $15.63 - $23.46 an hour
- Extended hours
- Basic math
- Forklift
- Ability to climb stairs
- Profit sharing
- Disability insurance
Parts Professional
SWS Equipment —Tacoma, WA
- $27 - $33 an hour
- Schematics
- ERP systems
- Research
Quick Apply
Senior Digital Experience Specialist
TAPCO Credit Union —Tacoma, WA
- $22.05 - $26.66 an hour
- Full-time
- Data analysis skills
- Research
- Office
- Health savings account
- AD&D insurance
Quick Apply
Inventory Control Specialist
Floor and Decor Outlets of America, Inc. —Tacoma, WA
- $17.25 - $25.75 an hour
- Part-time
- Customer service
- Computer literacy
- Research
- Employee stock purchase plan
- Paid holidays
Quick Apply
5d

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Program Operations Specialist

State of Washington Office of Independent Investigations -
Tumwater, WA

Apply Now

Job Details

$65,004 - $85,008 a year
10 days ago

Qualifications

Optimizing workflow processes
Office activity coordination
Financial transaction processing
Writing skills
Executive administrative support
Compliance monitoring
Video conferencing software
Personnel administration
Collaborative technology platforms
Managing projects
Office management
Process improvement planning
Community relationship building
Cross-functional collaboration
Cross-functional communication
Procurement regulatory knowledge
Video conferencing systems operation

Full Job Description

Description

Note: Our physical office is in Tumwater, WA. This role is hybrid, meaning you will be required to work in the office two to three days each week. The specific days will depend on current business needs, the level of office support required, scheduled meetings, and any upcoming events.

Who We Are

In response to deaths resulting from encounters with law enforcement and the community’s demand for change, the Washington State Legislature created a new, first-of-its-kind agency: the Office of Independent Investigations (OII). This new agency was formed in 2021 and operates under the requirements of the law, in which investigations involving the use of deadly force must be truly independent of the involved law enforcement agency.

Our mission is to conduct fair, thorough, transparent, and competent investigations of incidents involving the use of deadly force. This approach to investigations is intended to remove conflicts of interest, improve accountability and transparency, and renew the public’s confidence. Through these efforts, we hope to strengthen relationships between law enforcement and the community in the interest of building public trust.

The job opportunity

We are seeking a highly organized and collaborative person who has an interest in the mission of the Office of Independent Investigations to join our team and support the communications and legislative divisions.

In this high-visibility role, you will provide administrative support to the Director of Communications and the Legislative Director. Communications support requires sound judgment, maintaining confidence, and ensuring that the agency’s reputation externally is respected.

For the Legislative Director, you will be a key point of contact for legislators, legislative staff, and other interested parties, where awareness of protocols and the importance of follow up is critical. In all, you will help ensure the efficient operation of both divisions by coordinating communications, managing administrative processes, and providing cross-functional support that advances OII's mission.

What you'll do
Responsibilities include, but are not limited to:

Program Administration

Ensure division staff have the administrative resources, information, and support necessary to effectively perform their work and maintain day-to-day operations.
Manage complex calendars, monitor and coordinate multiple email accounts, including those of the two Division Directors, and oversee agency correspondence, travel arrangements, and other administrative functions for division leadership and staff. Assess competing priorities and respond appropriately to urgent or time-sensitive matters.
Plan, coordinate, and execute employee engagement activities, recognition events, and organizational celebrations to promote a positive workplace culture.
Participate in the review and implementation of policies, procedures, and administrative practices to support operational effectiveness and ensure feasibility.
Identify opportunities to improve administrative processes and operational efficiency; develop and recommend process improvements to enhance workflow, customer service, and organizational effectiveness.

Legislative Administration

Provide administrative support to the Legislative Director by coordinating assignments, monitoring deadlines, and tracking follow-up actions.
Attend meetings on behalf of the Legislative Director, as assigned, and prepare meeting agendas, record meeting minutes, and distribute meeting summaries.
Monitor and follow up on action items to ensure timely completion of assignments and deliverables.
Draft, edit, and coordinate correspondence, reports, and other written communications for the Legislative Director.
Serve as a liaison between the Legislative Director and internal and external interested parties by facilitating communication and coordinating the flow of information.
Maintain a comprehensive understanding of the division's and agency's mission, priorities, legislative activities, and operations to anticipate administrative needs and effectively support the Legislative Director.
Responsible for updating the Legislative Bill Tracker.

Communications and Community Relations Administration

Manage subscriptions, professional memberships, and other resources that support the Communications and Community Relations Division.
Recommend and implement administrative process improvements to enhance operational efficiency.
Respond to sensitive inquiries and maintain the confidentiality of sensitive information.
Develop, revise, and maintain agency forms, including printed, electronic, and automated forms.
Assist the Advisory Board Coordinator in planning and coordinating biannual Advisory Board work sessions.
Coordinate meetings and projects by preparing agendas, monitoring timelines, tracking action items, and supporting project deliverables.
Record and distribute meeting minutes and maintain documentation of decisions and follow-up actions.
Prepare, edit, and format reports, presentations, correspondence, and other materials for internal and external audiences.
Provide administrative support for communications activities during active use-of-deadly-force investigations, including preparing news releases, researching contact information, and coordinating reports.
Develop and maintain standard operating procedures and workflows for OII-hosted community engagement events.

Contracts

Research and conduct outreach to vendors to obtain information needed to support contracting and fiscal accountability activities.
Prepare, process, and track purchase requisitions, purchase orders, and invoices for the Communications and Legislative Divisions.
Maintain accurate and organized procurement records and support compliance with internal procurement policies and procedures.

Human Resources

Support onboarding new staff by providing guidance on required resources, policies, and administrative procedures.
Prepare and process required human resources forms and documentation for new hires and position changes.

Required / Minimum Qualifications

Experience performing high-level administrative duties, providing and coordinating administrative support for upper management, as well as for a multi-function program or division.
Demonstrated knowledge of administrative and office management principles, practices, and procedures.
Demonstrated knowledge of procurement, purchasing, and payment processing procedures.
Extensive experience in coordinating multiple administrative processes, projects, or assignments simultaneously while meeting deadlines.
Experience in reviewing records, transactions, or documentation for accuracy, completeness, and compliance with established requirements.
Experience in interpreting and applying policies, procedures, and guidelines to support business operations.
Proven ability to analyze issues, exercise sound judgment, and determine appropriate courses of action.
Demonstrated ability to communicate effectively with employees, applicants, vendors, and management, both verbally and in writing.
Proven ability to independently identify process improvements and implement solutions that increase operational effectiveness.
Advanced proficiency in Microsoft programs such as Outlook, Excel, Word, PowerPoint, SharePoint, and Teams, as well as virtual meeting platforms like Zoom.
Ability to take action to learn and grow.
Ability to take action to meet the needs of others.

Desired Qualifications

Some knowledge of the Washington State Legislative process.

Special Requirements

Criminal History Background and Washington State Patrol Fingerprinting

Supplemental Information

How to Apply

Interested? We would love to hear from you. Click “Apply” at the top of this page to start your application (you can save the application and return to it if needed). In your submission, please include:

A letter of interest describing why you are interested in the opportunity and how your qualifications relate to the position.
A current resume detailing your applicable experience and qualifications.
Three professional references with current contact information, including telephone number and email address.

Applications will be reviewed as they are received, and top applicants will be contacted for interviews. Because we base our selection on the information you provide, we recommend submitting a tailored resume outlining the knowledge, skills, and abilities you possess that address the qualifications described above.

To be considered for this position, candidates must meet the required/minimum qualifications.

Questions?

For questions about this recruitment or to request reasonable accommodation in the application process, please email [email protected]. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

The Office of the Governor is an equal opportunity employer. We strive to create a working environment that includes and respects diversity in cultural, racial, and ethnic backgrounds, as well as sexual orientation and gender identity. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, and disabled and Vietnam-era veterans are encouraged to apply.

Special Note: This position is exempt from civil service rules.

For more information, please see WAC 357-19-195.

Apply Now

Refine Your Search

operations specialist jobs in olympia, wa

Program Operations Specialist

Associate Help Desk Specialist

Fleet Operations Analyst (Program Specialist 2)

Quality Specialist

Squadron Operations Training Specialist

Inventory Control and Receive Specialist

Photo Specialist

Logistics Specialist Intermediate

Procurement/Purchasing Specialist

Accounting and Financial Operations Specialist

Inventory Specialist

Core Automation Specialist

Specialist On Field Operations

Senior Payroll Compliance Manager - Payroll Tax Specialist, US & Canada

Refurbishing Specialist

Parts Professional

Senior Digital Experience Specialist

Inventory Control Specialist

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