Position Summary: The Accounts Payable Clerk plays a vital role in ensuring the timely and accurate processing of payments to vendors and suppliers. They are responsible for verifying and reconciling invoices, processing expense reports, and maintaining proper documentation of financial transactions. The position requires meticulous attention to detail, strong organizational skills, and effective communication skills.
Position Responsibilities:
1. Processing Invoices:
- Receiving, reviewing, and processing invoices from vendors or suppliers.
- Verifying that invoices are accurate, properly coded, and have appropriate approvals according to District policy.
- Ensuring timely payment of invoices while adhering to payment terms.
2. Teamwork, Vendor and Employee Relations:
- Provide excellent customer service to internal and external customers.
- Work collaboratively in a multidisciplinary team environment.
- Communicating with vendors regarding invoice discrepancies, payment inquiries, and account reconciliation.
- Handling employee expense reports, verifying expenses, and processing reimbursements.
- Ensuring that vendor information in the system is accurate and up to date, including contact information, payment terms, tax ID numbers, and banking details.
3. Financial Reporting:
- Generating reports related to accounts payable activities, such as aging or disbursement reports.
- Assisting in month-end closing processes, such as reconciling accounts payable ledger to ensure accuracy.
4. Regulatory Compliance:
- Maintaining accurate records of accounts payable transactions and ensuring proper documentation.
- Prepare 1099-NEC / 1099-MISC reporting
- Stay informed about relevant accounting, government, industry standards, and best practices related to accounts payable and financial reporting
5. Process Improvement:
- Identifying opportunities for process improvements to enhance efficiency and accuracy within the accounts payable function.
- Performs other duties as assigned, provided skills, abilities, and qualifications are the same.
Organization’s expectations of Employee:
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Represents North Valley Hospital and facilities positively and professionally by exemplifying the vision, mission, values, and goals of North Valley Hospital.
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Maintains attendance by working the hours of the position. Follows policies and procedures regarding attendance, vacation, holidays, sick leave, and leaves of absence.
- Uses timekeeping software and system correctly.
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Adheres to dress code; appearance is neat and clean; wears name badge while on duty.
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Uses good customer service skills by relating to staff, customers, and the public courteously and diplomatically under all circumstances.
- Complies with all organizational policies and procedures.
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Maintains organizational confidentiality in accordance with all applicable local, state, and federal laws and regulations.
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Takes leadership responsibility, including planning and completing duties with minimal directions from supervisor when appropriate.
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Works collaboratively with peers and team members, using tactful, diplomatic communication techniques in potentially sensitive or emotionally charged situations.
Physical Demands: The physical demands and work environment characteristics described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical demands: While performing duties of the job, the employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; must have speech, vision, smell, touch and hearing corrected to normal range. The employee must frequently lift/push/pull up to 25 pounds and up to 50 pounds occasionally. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
- Mental requirements: Must be able to apply common sense to carry out instructions furnished in written, oral, or diagrammatic form; must be able to add, subtract, multiply, and divide all units of measure; must be able to read, write, and speak clearly.
- Work environment: Works inside in close working quarters with co-workers. The noise level in the work environment is usually moderate.
- Exposures: Muscular strain, body fluids, behavior of residents, infectious material, chemicals/cleaning solutions, potential allergens such as plants/flowers, and noxious odors.
Essential Skills and Experience:
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Ability to articulate financial information and resolve inquiries courteously and efficiently.
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The ability to maintain confidentiality and uphold ethical standards in handling financial information and transactions.
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Demonstrated attention to detail and skill by cross-checking entered data for completeness and correctness against source documents.
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Proven ability to manage time effectively and prioritize tasks to meet deadlines.
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Ability to adapt to process, procedure, or software tool changes.
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Willingness to learn new skills and enhance knowledge of accounting practices and software applications.
Valued but not required skills and experience:
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The ability to communicate effectively in Spanish and /or additional languages
Join the dedicated team at North Valley Hospital District and play a vital role in supporting the financial operations that make exceptional patient care possible. As an Accounting Clerk, you'll help ensure the accuracy and efficiency of the District's financial processes while contributing to the success of a mission-driven healthcare organization.
At North Valley Hospital District, we are committed to delivering outstanding, patient-centered care to our community, and our Finance team is an essential part of that mission. In this role, you'll support a variety of accounting functions, process financial transactions, maintain accurate records, reconcile accounts, and assist with day-to-day fiscal operations that help keep the organization running smoothly.
Located in the heart of the beautiful Okanogan Valley, NVHD offers the opportunity to build a rewarding career while enjoying a region known for its stunning landscapes, abundant outdoor recreation, and strong sense of community. Whether you're exploring local trails, enjoying nearby lakes, or connecting with neighbors, you'll find a quality of life that complements your professional growth.
If you are organized, detail-oriented, enjoy working with numbers, and are committed to accuracy and excellent customer service, we invite you to join our team. Become part of an organization where your contributions help ensure the financial stability that supports exceptional care for our community every day.
