Top 84 Administrative specialist Jobs in Oregon

Administration Specialist
Beef Northwest Feeders LLC —Boardman, OR
- Microsoft Outlook
- ERP systems
- Mid-level
Quick Apply
Professional Office Assistant - Onsite
New System —Portland, OR
- $23 - $27 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
EDI Specialist
Kai USA Ltd —Tualatin, OR
- $50,000 - $58,000 a year
- Full-time
- Customer service
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Veterinary Client Service Professional/Receptionist
Frontier Veterinary Hospital —Hillsboro, OR
- $20 - $22 an hour
- Full-time
- Microsoft Word
- Background check
- Spanish
- Health savings account
- Health insurance
Quick Apply
Support Specialist
ESS Education —Hillsboro, OR
- $21 - $24 an hour
- Office
- Microsoft Office
- US work authorization
- Health insurance
- Dental insurance
Administrative Office Specialist - Bilingual Required
Community Action Organization —Beaverton, OR
- $18.02 - $19.82 an hour
- Online Application
- Spanish
- Microsoft Excel
- English
- 403(b) matching
- Paid holidays
Quick Apply
1d
Member Services Specialist
MOUNTAIN PARK ASSOCIATION —Lake Oswego, OR
- $19.25 - $20.00 an hour
- Part-time
- Background check
- 18 years or older
- Computer literacy
- Employee discount
- Opportunities for advancement
14h
Forensic Lab Specialist — Administrative Specialist 2
Oregon State Department of Police —Clackamas, OR
- $4,308 - $5,984 a month
- Full-time
- Laboratory
- Pass drug screening
- Data analysis skills
10d
Administrative Specialist 2 – Computerized Criminal History (CCH)
Oregon State Department of Police —Salem, OR
- $4,308 - $5,984 a month
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
Administrative Specialist 2 – Lottery Security Section
Oregon State Department of Police —Salem, OR
- $4,308 - $5,984 a month
- Full-time
- Research
- Mid-level
- Office
10h
Materials Management Office Support Specialist (Office Specialist 2)
Department of Environmental Quality —Portland, OR
- $3,579 - $4,852 a month
- Extended hours
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
22h
Administrative Support Specialist - Part time
City of Hillsboro Oregon —Hillsboro, OR
- $27.60 - $36.31 an hour
- Part-time
- Clean driving record
- Research
- Mid-level
6d
Office Manager & Billing Specialist
Integrus —Portland, OR
- $60,000 - $75,000 a year
- Mid-level
- Office
- 3 years
- Health savings account
- Paid holidays
Administrative Program Specialist
Oregon Tech —Klamath Falls, OR
- $3,958 - $4,332 a month
- Full-time
- Background check
- Microsoft Outlook
- Experience working with individuals with disabilities
- Health savings account
- Health insurance
Administrative Specialist 2 – Ignition Interlock Device (IID) Program
Oregon State Department of Police —Salem, OR
- $4,308 - $5,984 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Executive Specialist
Oregon Health & Science University —Portland, OR
- $33.13 - $44.83 an hour
- Full-time
- Microsoft Word
- Hospital
- Research
7d
Recreation Administrative Systems Specialist
Bend Park and Recreation —Bend, OR
- $26.59 - $30.31 an hour
- Weekends as needed
- Background check
- Clean driving record
- English
Quick Apply
Mailroom Specialist
Ricoh —Portland, OR
- Full-time
- Hospitality
- Microsoft Outlook
- Mid-level
Senior Specialist, Administration
ASM —Hillsboro, OR
- Microsoft Excel
- Mid-level
- Office
Fleet Service Coordinator (Administrative Specialist 1)
Department of Administrative Services —Salem, OR
- $3,798 - $5,193 a month
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
16h

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Administration Specialist

Beef Northwest Feeders LLC -
Boardman, OR

Quick Apply

Job Details

Qualifications

Microsoft Outlook
Spreadsheets
High school diploma or GED
Cross-functional collaboration
Cross-functional communication

Full Job Description

Description:

POSITION SUMMARY

The Administrative Specialist serves as a versatile, cross-trained resource across the organization’s administrative functions. This role is designed to provide reliable support and backup coverage to office staff during periods of time off, family leave, and employee transitions. Working under the direction of the office manager, the Administrative Specialist will develop proficiency in accounts payable, accounts receivable, daily banking, cattle tracking, cattle procurement support, and other critical administrative processes across all companies within the Beef Northwest family of operations.

WORK ENVIRONMENT

This position is based in Beef Northwest’s Boardman, Oregon office and operates in a professional office environment. The role requires regular collaboration with administrative and operational teams across all BNW companies and locations. The position demands flexibility and a willingness to shift focus between functions as business needs require.

KEY RESPONSIBILITIES

Accounts Payable & Receivable

Train on and perform accounts payable processing for all companies, including invoice entry, coding, approval workflows, and payment processing.
Train on and perform accounts receivable functions for all companies, including invoicing, payment application, and collections follow-up.
Ensure timely and accurate processing of all payable and receivable transactions during backup coverage periods.

Daily Banking

Learn and execute daily banking procedures for all companies, including deposits, transfers, reconciliation activities, and cash management tasks.
Maintain accurate records and documentation supporting all daily banking transactions.

Cattle Tracking

Beef Northwest Feeders

Train on cattle tracking systems and processes for all companies, including inventory management, movement records, and related data entry.
Maintain accurate and up-to-date cattle records to support operational and financial reporting needs.
Coordinate with feedyard and operations personnel to ensure data integrity in all cattle tracking systems. Cattle Procurement Support
Learn all functions of the cattle procurement team, including cattle purchase processing, contract documentation, and vendor communication.
Provide administrative support to the procurement team during peak periods and staff absences.
Assist with maintaining procurement records, tracking shipments, and supporting buyer communications as needed.

Cross-Functional Administrative Support

Serve as primary backup for all administrative positions within the North Powder office, ensuring seamless continuity of operations during staff absences.
Provide coverage and support during employee time off, family leaves, and transition periods associated with staff turnover.
Maintain thorough working knowledge of all administrative workflows and systems to enable effective backup support at any time.
Assist with special projects, process improvement initiatives, and other duties as assigned.

Requirements:

QUALIFICATIONS

High school diploma or equivalent required; associate’s or bachelor’s degree in Business Administration, Accounting, or related field preferred.
2–4 years of administrative, accounting, or office support experience preferred.
Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
Experience with accounting software and/or ERP systems preferred.
Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
Excellent attention to detail and commitment to accuracy.
Strong interpersonal and communication skills, with the ability to work collaboratively across teams and departments.
Self-motivated learner with a demonstrated ability to quickly absorb new processes and systems.
Agricultural industry experience a plus but not required.

COMPETENCIES

Adaptability: Demonstrates flexibility and willingness to shift between diverse administrative functions as business needs dictate, maintaining a positive and solutions-oriented approach.
Reliability: Provides dependable backup coverage across all administrative roles, ensuring continuity of operations during planned and unplanned staff absences.

Quick Apply

Refine Your Search

administrative specialist jobs in oregon

Administration Specialist

Professional Office Assistant - Onsite

EDI Specialist

Veterinary Client Service Professional/Receptionist

Support Specialist

Administrative Office Specialist - Bilingual Required

Member Services Specialist

Forensic Lab Specialist — Administrative Specialist 2

Administrative Specialist 2 – Computerized Criminal History (CCH)

Administrative Specialist 2 – Lottery Security Section

Materials Management Office Support Specialist (Office Specialist 2)

Administrative Support Specialist - Part time

Office Manager & Billing Specialist

Administrative Program Specialist

Administrative Specialist 2 – Ignition Interlock Device (IID) Program

Executive Specialist

Recreation Administrative Systems Specialist

Mailroom Specialist

Senior Specialist, Administration

Fleet Service Coordinator (Administrative Specialist 1)

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