Top 3 Subcontract administrator Jobs in Oregon

Contracts Administrator
KERR MANAGEMENT COMPANY INC —Woodburn, OR
- $25 - $32 an hour
- Mid-level
- Office
- 2 years
Quick Apply
8h
Construction Contract Administrator
Northcore USA LLC —Albany, OR
- $65,000 - $95,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
Day Wireless Systems —Portland, OR
- $21 - $25 an hour
- Full-time
- Data analysis skills
- Office
- High school diploma or GED
Quick Apply

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Contracts Administrator

KERR MANAGEMENT COMPANY INC
Woodburn, OR

Quick Apply

Job Details

$25 - $32 an hour
8 hours ago

Qualifications

Closing coordination
Contract documentation review
Financial close processing
Contract review
Construction payment applications
Expiration dates monitoring
Accounts receivable management
Construction contract administration
Project change management
Construction payment processing
Contract performance monitoring
Mid-level
Invoice payment processing
Construction budget management
Job order costing
Contractual compliance checks
Task prioritization
Construction document control
Procurement contract management
Insurance policy review
Project management software
Closing the books
Project contract management
Collaboration with legal team
Training
Construction project closeout
Construction change order management
2 years
Communication skills
Budget review

Full Job Description

Responsibilities:

Facilitate the distribution of customer contract documents to key personnel for review including insurance broker

(insurance requirements)

Track routing of contract review process

Review general conditions of the contract for payment provisions and receiving retention at the end of the job

Ensure final version of customer contracts are signed by executive management and obtain copy & store counter-

signed contract

Ensure contract values are updated in Spectrum

Review schedule of values to ensure we have billed correct amounts

Oversee contract documents for milling division

Hold project managers accountable to following the process put in place

Be the owner of Spectrum’s (accounting software) job cost, accounts receivable, project management & project set-up

Modules

Be part of the process of educating project managers on how to use Spectrum more effectively to manage their job’s

performance

Timely invoice customers per contract agreement

Ensure we have obtained all necessary documents to be paid by our customer timely, including:

a) Certified payroll reports

b) Lien waivers

Manage change order process including tracking potential, pending & approved change orders – all tracked in

Spectrum, this includes subcontractor change orders. Ensure they are billed timely

Obtain copies of payment bonds from general contractors we work for

Set up new job numbers in accounting system and ensure capturing all information needed for the new job setup

sheet

Manage outstanding bonds schedule – make sure they get closed out and price is adjusted

Assist with collections on contracts receivable balances

Review GC and subcontractor P&P bonds to ensure we have proper coverage

Import awarded job information (budgets) into Spectrum from Heavy Bid (estimating department), making sure that

total contract value and estimated costs tie out

Manage paperwork for completion of all jobs and collecting our final retention balance, including obtaining signature

on substantial completion certificate

Oversee subcontractor agreement processing including:

a) Obtain signatures and store contract

b) Obtain all necessary bonds

c) Tracking payments to subcontractors vs committed costs, ensuring we are not paying more out to a subcontractor than the amount we have been paid by our customer

d) Ensure signed agreements are obtained timely -work with PM

e) Make sure we have a proper completion date from PM for contract and obtain/incorporate job schedule

f) Review certificates of insurance and endorsements to make sure they comply with agreement

g) Route and obtain internal approval of any revisions proposed by subcontractor

Ensure we have all required information to pay subcontractors including:

a) Conditional/final lien waivers

b) Certified payroll reports

Work closely with internal general counsel on certain legal matters (lien filings, subcontract revisions)

Monitor subcontractor certificate of insurance forms for expiration

Monitor job-to-date subcontractor costs and compare to current budget and work with PMs if anything looks out of

the ordinary

Be willing to be trained as a backup for another accounting department position when person is on vacation or sick

Summary:

This position works closely with in-house counsel, estimating, project managers and ownership in a fast-paced environment. We work with public agencies and private customers. This position is also very involved with the month-end financial close process. Kerr offers a competitive wage and benefits program.

Qualifications:

2+ years contracts administration experience

Strong communication skills – ability to work with different personalities

Experience working with accounting information systems

Have solid knowledge of how certificates of insurance works and basic elements of a contract

Well organized and able to multi-task

Be adaptable to change

Ability to constantly re-prioritize what needs to be done first

Team player and open minded

Quick Apply

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subcontract administrator jobs in oregon

Contracts Administrator

Construction Contract Administrator

Office Administrator

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