Top 4 Finance & administrative Jobs in Orlando, Fl

Finance & Administrative Coordinator
Edgefactory Inc. —Orlando, FL
- Weekends as needed
- Mid-level
- Office
- 3 years
Quick Apply
Office Manager / Assistant Controller (HR & Accounting)
Hardwick General Contracting, Inc —Orlando, FL
- $65,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
- Paid holidays
Quick Apply
Executive Operations & Finance Coordinator
The CFO Portal —Orlando, FL
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Mid-level
- Finance
- Business development
- Opportunities for advancement
- Flexible schedule
Quick Apply
6d
Finance & Office Administrator (Financial, Management & Executive Reporting | Controller Track)
Confidential —Sanford, FL
- $55,000 a year
- Full-time
- Spanish
- English
- Mid-level
- Paid time off
Quick Apply
12h

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Finance & Administrative Coordinator

Edgefactory Inc. -
Orlando, FL

Quick Apply

Job Details

Full-time

Qualifications

Customer communication
Spreadsheets
Salesforce Cloud
QuickBooks Online
Sales management systems proficiency
QuickBooks
SharePoint
CRM system proficiency
Productivity software
Office management

Full Job Description

FINANCE AND ADMINISTRATIVE COORDINATOR

COMPANY:

edgefactory is an Emmy© and Telly© award-winning full-service media production factory. For over 25 years, we’ve specialized in elevating brands by adding energy, emotion, and edge. Through creativity and technology with an emphasis on service, we create experiences for our clients at a whole new level. With a focus on meetings and events, corporate communications, and tradeshows, our creative excites our clients and engages their audiences in the face-to-face or virtual world.

JOB DESCRIPTION:

A full-time Finance & Administrative Coordinator supporting the Chief Financial Officer in key areas of accounting, sales, human resources, and general administration. This position will work Monday – Friday (9am – 5pm) in our Orlando Office

RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

Independently manage multiple projects in a fast-paced team environment with minimal oversight; comfortable working in Microsoft Excel spreadsheets; attention to detail and accuracy is highly sought. Must be able to maintain confidentiality.

Finance

Manage & Coordinate Accounts Payable & Receivable:
Manage collections efforts for outstanding accounts receivable, including client communications, follow-up, and escalation of invoices exceeding established aging thresholds.
Update Accounts Receivable tracking spreadsheet on a day-to-day basis
Prepare final invoices: true-up travels (prepare comparison), add change orders, apply payments and late fees. All done through our invoice platform (Salesforce)
Process customer credit card payments using Square online platform.
Process weekly timesheets from previous week: update PTO Advanced Accruals report; enter contractor timesheets into Accounting Software (QuickBooks)
Job-cost & categorize company credit card transactions
Track signed quotes (PandaDoc)
Update sales forecast bi-weekly, including a Business Development deck
Update Master Job Profitability report by quarter
Enter new projects into Harvest, a time-keeping platform, and determine budget hours
Set-up new contractors and vendors into QuickBooks, obtain W9s and ACH payment information
Update Operating Budget Monthly
Track vendor invoices for large shows
Assist with month-end and year-end close processes
Reconcile bank and credit card accounts
Maintain accurate general ledger coding

Human Resources

Send onboarding paperwork to employees and contractors; update QuickBooks and Master Directory
Complete Employee Status Change forms
Create offer letters
Maintain employee and contractor rates spreadsheet
Set-up new users in Harvest

CRM Administration & Sales Support

Assist Executive & Service Team with assistance in building Quotes / Scope creation.
Prepare Open/Closed Opportunity reports and custom reports
Update Salesforce Standard Operating Procedures handbook
Set-up PandaDoc accounts for all Salesforce users

Miscellaneous

Complete supplier/procurement registrations
Complete ASANA (a work management platform) tasks as assigned
Assist with special projects and company initiatives as assigned
Work with the Executive Team to plan and coordinate team-building activities
Proofread materials as needed
Maintaining employee records and documentation
Identify opportunities to improve administrative, accounting, and operational processes and assist in implementing process improvements
Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously while maintaining a high degree of accuracy and attention to detail

REQUIRED SKILLS/EXPERIENCE:

3-5 years of experience in bookkeeping, accounting administration, office management, or a related business operations role
Experience managing accounts receivable, accounts payable, and bookkeeping functions in QuickBooks Online preferred
Must be well-versed in all areas of QuickBooks Online; Microsoft Office including SharePoint, Word, Excel, PowerPoint
Knowledge of Salesforce CRM

EDUCATION:

Bachelor’s Degree or equivalent experience preferred.

TIME COMMITMENT:

Monday through Friday, 9:00 AM – 6:00 PM.

Some nights and weekends may be required

JOIN OUR AWARD-WINNING TEAM:

Submit your resume to: [email protected] to apply for this position.

Job Location: Orlando, FL

Relocation: None

“edgefactory is an Equal Opportunity Employer”

Quick Apply

Refine Your Search

finance & administrative jobs in orlando, fl

Finance & Administrative Coordinator

Office Manager / Assistant Controller (HR & Accounting)

Executive Operations & Finance Coordinator

Finance & Office Administrator (Financial, Management & Executive Reporting | Controller Track)

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